Check out or check in files
You can prevent other users from editing a file by checking it out. Once you're ready to start collaborating again, check the file back in.
- The support for file locking (Check out/ Check in) is available for all team plans in WorkDrive.
- A user must have at least an editor role or edit access to check out (lock) a file.
- When a file is locked in a Team Folder, members with Organizer and Admin roles can unlock the file.
To check out a file:
1. Select a file in My Folders or a Team Folder.
2. Click the More actions icon 
in the top action bar, then select Check Out from the dropdown.
Alternatively, you can right-click the file and select Check Out .
3. The Versions tab of the file will open in a new screen.
4. Click CHECK OUT .
Once you check out a file, your collaborators will not be able to edit the file or see the changes made by you.
To check in back a file:
1. Select a file in My Folders or a Team Folder.
2. Click the More actions icon 
in the top action bar, then select Check In from the dropdown.
Alternatively, you can right-click the file and select Check In .
3. The Versions tab of the file will open in a new screen.
4. (Optional) Add version notes for future reference.
5. Click Check In to allow your collaborators to view the changes you have made, edit the file, and upload new versions.
Also read: View Versions of a file
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
New to Zoho Writer?
Create. Review. Publish.
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
Track live-user activity in MS Office files using WorkDrive Collaboration Widget
Team members often collaborate and work on the same document simultaneously from different devices. However, in some cases, this can result in file duplication and conflicting versions. Wouldn't it be easier if, while using Desktop Sync or TrueSync, ...Create ZIP files
Easily create ZIP files to back up multiple files and folders in WorkDrive web. If you want to store this data in your computer, you can simply download the ZIP file at any time and extract its items. Support for ZIP is only available for Team plans, ...File Conversion Settings
In Zoho WorkDrive, you can upload files in .docx, .pptx, or .xlsx format, and preview them. To edit these files, you need to convert them to Zoho WorkDrive format. You can choose at a team level whether newly uploaded documents, spreadsheets, and ...Collect Files
WorkDrive lets you create collection links to easily request any number of users to upload files. Once users upload their files, you will be able to view their submissions and manage their files effortlessly. You can create separate collection links ...View file properties
Learn everything about a file in Zoho WorkDrive by viewing its properties. Learn how to view general info, versions, activity, and access stats of a file. General Info To view general information of a file: 1. Select a file in My Folders or a Team ...
New to Zoho LandingPage?
Zoho LandingPage Resources