Webhooks trigger events available in WorkDrive
Webhooks in WorkDrive allows you to automatically notify an external app (URL you specify) whenever a particular event (trigger), such as a file upload or modification, takes place in a specified WorkDrive folder (sender).
To utilize this feature, simply create a custom app, select the event you want to trigger in the webhooks tab, and specify where it should happen in your WorkDrive setup. When this event takes place, WorkDrive will automatically send a notification to the specified external app via the provided URL.
Here are a few practical scenarios that illustrate how you can make the most of WorkDrive's webhooks feature:
- File security: Webhooks can serve as a powerful tool for monitoring file and folder activities stored in WorkDrive. For example, whenever a file gets uploaded, undergoes modifications, or is deleted from a specific location in WorkDrive, you have the ability to configure a webhook, ensuring that you receive swift notifications regarding these changes.
- Collaboration: Webhooks can be employed to alert you about changes made by collaborators, such as edits to shared documents, the addition of new comments, and more. For example, in the event of a new comment being added to a shared file, you can set up a webhook to provide you with immediate notifications.
- Access Control: Webhooks can be used to manage user access and permissions in real time. For example, whenever a user's role or access permissions change within WorkDrive, you can configure a webhook to promptly notify you of these changes. This ensures that you can take immediate action to prevent unauthorized access to your files and folders, enhancing overall access control and security.
Below is a comprehensive list of file, folder, team folder, and team based trigger events available in WorkDrive:
File based trigger events
File event | Trigger description |
File viewed | When the selected file is opened |
File moved to trash | When the selected file is moved to trash |
File restored | When the selected file is restored from trash |
File deleted from trash | When the selected file is deleted from trash |
File moved | When the selected file is moved |
File renamed | When the selected file is renamed |
Comment created | When a comment is added on the selected file |
Comment updated | When a comment is updated on the selected file |
Comment deleted | When a comment is deleted on the selected file |
File sharing removed | When access is revoked for a user in the selected file |
File sharing updated | When access is updated for a user in the selected file |
File shared | When access is provided for a user in the selected file |
File downloaded | When the selected file is downloaded |
External share link created | When an external share link is created for the selected file |
External share link updated | When an external share link settings are updated for the selected file |
External share link deleted | When an external share link is deleted for the selected file |
Folder based trigger events
Folder event | Trigger description |
Folder created | When a folder is created inside the selected folder or its subfolders |
Folder moved to trash | When the selected folder or its subfolders are moved to trash |
Folder restored | When the selected folder or its subfolders are restored from trash |
Folder deleted from trash | When the selected folder or its subfolders are deleted from trash |
Folder copied | When a folder is copied inside the selected folder or its subfolders |
Folder moved | When a folder is moved inside the selected folder or its subfolders |
Folder uploaded | When a folder is uploaded inside the selected folder or its subfolders |
Folder downloaded | When the selected folder or its subfolders are downloaded |
Folder renamed | When the selected folder or its subfolders are renamed |
Folder shared | When access is provided for a user to the selected folder or its subfolders |
Folder sharing updated | When access is updated for a user to the selected folder or its subfolders |
Folder sharing deleted | When access is revoked for a user to the selected folder or its subfolders |
External share link created | When an external share link is created for the selected folder or its subfolders |
External share link updated | When external share link settings are updated for the selected folder or its subfolders |
External share link deleted | When an external share link is deleted for the selected folder or its subfolders |
File events inside the selected folder/subfolder | Trigger description |
Zoho native file created | When a Zoho native file (Writer, Sheet, or Show) is created inside the selected folder or its subfolders |
File uploaded | When a file is uploaded inside the selected folder or its subfolders |
File moved to trash | When a file is moved to trash from the selected folder or its subfolders |
File restored | When a file is restored from trash to the selected folder or its subfolders |
File deleted from trash | When a file is deleted from trash in the selected folder or its subfolders |
File copied | When a file is copied inside the selected folder or its subfolders |
File moved | When a file is moved inside the selected folder or its subfolders |
File downloaded | When a file is downloaded from the selected folder or its subfolders |
File renamed | When a file is renamed inside the selected folder or its subfolders |
File shared | When a user is provided access to a file in the selected folder or its subfolders |
File sharing updated | When a user access is updated to a file in the selected folder or its subfolders |
File sharing deleted | When a user access is revoked to a file in the selected folder or its subfolders |
External share link created | When an external share link is created in a file in the selected folder or its subfolders |
External share link updated | When external share link settings are updated in a file in the selected folder or its subfolders |
External share link deleted | When an external share link is deleted for a file in the selected folder or its subfolders |
Team folder based trigger events
Team folder events | Trigger description |
Team Folder renamed | When the selected team folder is renamed |
Team Folder deleted | When the selected team folder is deleted |
Member added in Team Folder | When a member is added to the selected team folder |
Member role updated in Team Folder | When a member's role is updated in the selected team folder |
Member deleted in Team Folder | When a member is deleted in the selected team folder |
Folder events inside the selected team folder or its sub folder | Trigger description |
Folder created | When a folder is created inside the selected team folder or its subfolders |
Folder moved to trash | When a subfolder of the selected team folder is moved to trash |
Folder restored | When a folder is restored from trash in the selected team folder or its subfolders |
Folder deleted from trash | When a folder is deleted from trash in the selected team folder or its subfolders |
Folder copied | When a folder is copied inside the selected team folder or its subfolders |
Folder moved | When a folder is moved inside the selected team folder or its subfolders |
Folder uploaded | When a folder is uploaded inside the selected team folder or its subfolders |
Folder downloaded | When a folder is downloaded from the selected team folder or its subfolders |
Folder renamed | When a folder is renamed in the selected team folder or its subfolders |
Folder shared | When access is provided for a user to a folder inside the selected team folder or its subfolders |
Folder sharing updated | When access is updated provided for a user to a folder inside the selected team folder or its subfolders |
Folder sharing deleted | When access is revoked for a user to a folder inside the selected team folder or its subfolders |
External share link created | When an external share link is created for a folder inside the selected team folder or its subfolders |
External share link updated | When external share link settings are updated for a folder inside the selected team folder or its subfolders |
External share link deleted | When an external share link is deleted for a folder inside the selected team folder or its subfolders |
File events inside the selected team folder or its sub folder | Trigger description |
Zoho native file created | When a Zoho native file (Writer, Sheet, or Show) is created inside the selected team folder or its subfolders |
File uploaded | When a file is uploaded inside the selected team folder or its subfolders |
File moved to trash | When a file is moved to trash in selected team folder or its subfolders |
File restored | When a file is restored from trash to the selected team folder or its subfolders |
File deleted from trash | When a file is deleted from trash in the selected team folder or its subfolders |
File copied | When a file is copied inside the selected team folder or its subfolders |
File moved | When a file is moved inside the selected team folder or its subfolders |
File downloaded | When a file is downloaded from the selected team folder or its subfolders |
File renamed | When a file is renamed inside the selected team folder or its subfolders |
File shared | When a user is provided access to a file in the selected team folder or its subfolders |
File sharing updated | When a user's access is updated for a file in the selected team folder or its subfolders |
File sharing deleted | When a user's access is revoked to a file in the selected team folder or its subfolders |
External share link created | When an external share link is created in a file in the selected team folder or its subfolders |
External share link updated | When external share link settings are updated in a file in the selected team folder or its subfolders |
External share link deleted | When an external share link is deleted for a file in the selected team folder or its subfolders |
Team based events
Note: Team-based events include all the previously mentioned event triggers for file, folder, and team folder-based events, along with the following team-based events.Team events | Trigger description |
Team renamed | When a team is renamed |
Team deleted | When a team is deleted |
User added to team | When a user is added to the team |
User removed from team | When a user is removed from team |
User role updated in team | When a user's team role is updated |
Team folder events inside the Team | Trigger description |
Team Folder created | When a team folder is created |