View and manage your shared items
Managing shared items helps you track, review, and control all the files and folders you’ve shared with others. From a single place, you can view how items are shared, filter them by sharing type or file type, and update share settings whenever required.
Only Team Folder Admins and Organizers can view and manage shared items in that Team Folder.
View and manage shared items in My Folders / Team Folder
- Navigate to My Folders/ Team Folders from the left pane.
- Click Manage from the top action bar and choose Shared Items from the dropdown.
All files and folders shared from My Folders/ Team Folder will be listed. - You can filter shared items based on share type:
- Direct sharing to external users (via email address)
- Visibility to anyone on the internet
- Shared via external share links
- Shared via download links
- Published outside team (via Writer, Sheet, Show or embed code)
- Search by file/folder name
- Shared within team
a) All shared types
b) Direct sharing to team members (via email address)
c) Visibility to anyone on the team
d) Published within team (via Writer, Sheet, Show)
4. You can also search by file or folder name. Any matching files or folders that have been shared using any sharing method will be listed. To narrow down results further, choose a file type:
- All File Types
- Folders
- Documents
- Spreadsheets
- Presentations
- PDF
- Images
- Videos
- Audio
To view or modify sharing details, hover over the required file or folder and click Share details. From there, you can review existing shares, update your share preferences, or remove sharing as needed.
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
Zoho FSM Video Tutorials
Centralize Knowledge. Transform Learning.
All-in-one knowledge management and training platform for your employees and customers.
New to Zoho Writer?
Create. Review. Publish.
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
External share settings in My Folders
Team admins can restrict individual users in their team from sharing files from My Folders with external users. When external sharing is disabled in My Folders for a user, they will not be able to set permalink visibility to anyone on the internet. ...View and manage items in Shared with Me
The Shared with Me section helps you quickly find and manage files and folders that others have shared with you. It brings all shared content into one place, making it easier to access, organize, and filter items, especially when you work with ...Manage all shared items in your team
WorkDrive allows admins to view and manage all shared files and folders in a team folder or a member's My Folders from the Data Administration tab in the Admin Console. Admins can view the list of all shared items and track which items are shared ...Share files and folders using share links
Share links are used to share files and folders externally with added control and visibility. Similar to permalinks, but share links offer advanced options such as password protection, requesting user details such as name, email address, or phone ...Share Settings
External Sharing Share files and folders with clients or partners outside your team and allow your team members to exchange ideas by enabling external share settings. Disable them to prevent your company's data and team files from being shared ...
New to Zoho LandingPage?
Zoho LandingPage Resources