Leave or Delete a Team Folder on Zoho WorkDrive

Leave / archive / delete a Team Folder

You can manage your workspace by leaving, archiving, or deleting Team Folders to declutter your view, temporarily suspend access while keeping data intact, or permanently free up storage. These options help keep your environment organized, secure, and under your control.

Leave a Team Folder  

Leaving a Team Folder removes your access and helps declutter your workspace and focus on active projects. However, the Team Folder remains accessible to the other members.



To leave a Team Folder:
  1. In the left pane, select the Team Folder that you want to leave.
  2. Click Manage at the top and select Leave Team Folder. A confirmation box will open.

  3. Click Leave Folder in the confirmation box.  
    If you are the only admin of the Team Folder, you will be prompted to assign the admin role to another member, as each Team Folder must have at least one admin. 
    Once done, you'll be removed from the Team Folder.

Archive a Team Folder  

If a Team Folder is not currently required but may be needed in the future, you can archive it. Once archived, no users can access the files and folders in it. However, all data, member roles, and share permissions will remain intact.
Info
Only Team Folder Admins can archive a Team Folder from here



To archive a Team Folder
  
  1. Navigate to the left panel and click the Team Folder you want to archive.
  2. Click Manage dropdown next to the Team Folder name at the top and select Settings. The Settings tab will open.



  3. In the Archive Team Folder section, click Archive. A confirmation dialog box will appear.



  4. Click Archive in the confirmation box. The Team Folder will be archived
When a Team Folder is archived:
  • The Team Folder will be no longer be accessible and hidden from all its members.
  • All previous roles, permissions, and share links will be disabled.
  • Shared files and folders will no longer be accessible to team members or external users.
However, all files, folders, and role settings will be retained and can be restored intact upon unarchiving.
Notes
  • Archived Team Folders will continue to use your team’s storage.
  • You cannot archive a Team Folder if its files or folders are associated with any app integrations.
  • Only the Team Folder Admin or the Team Admin can unarchive it at any time to make it active again.

To unarchive a Team Folder  

Info
Only Team Folder Admins can unarchive a Team Folder from here.

  1. From the left panel, navigate to Team Folders. The Team Folders page will appear.
  2. From the Team Folder type dropdown, select Archived. A list of archived Team Folders you have access to will appear.



  3. Hover over the Team Folder you want to unarchive and click Unarchive (visible on hover). A confirmation dialog box will appear.



  4. Click Unarchive in the confirmation box. The Team Folder will be unarchived.
Once unarchived, the Team Folder will be restored and made available to all its members.
  • All previous roles, permissions, and share links will be restored.
  • All shared files and folders will become accessible again for team members and external users.
Notes
Team Admins can archive and unarchive Team Folders anytime from the Admin Console. 

Delete a Team Folder  

Deleting a Team Folder permanently removes its files to all its members, freeing up storage.
Info
Only the Team Folder's Admins can delete it from the Team Folder manage settings.



To delete a Team Folder:
  1. In the left pane, select the Team Folder that you want to delete.
  2. Click Manage at the top and select Settings from the dropdown. The Settings tab will open.



  3. Under Delete Team Folder setting, click Delete. A confirmation box will open.


  4. Click Yes in the confirmation box.
    The Team Folder will be deleted.
Info
A deleted Team Folder can be restored from the Admin Console within the data retention period, in supported plans.


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