Manage all shared items in My Folders

Manage all shared items in My Folders

WorkDrive allows you to manage all shared files and folders in your My Folders easily from a single place. You can view a list of all shared items and track which items are shared with whom, which are shared externally, which are shared across the team, and more. You can also update or remove share permissions if required.

To manage shared items:


  1. Navigate to the left panel and click on My Folders to open it on the right.
  2. Click Manage next to My Folders at the top and select Shared Items from the dropdown.
  3. Choose the required share type from the following:

    Direct sharing to external users (via email address)
    Visibility to anyone on the internet
    Shared via external share links
    Shared via download links
    Published outside team (via Writer app or embed code)
    Search by file/folder name
    Shared within team - a) All shared types b) Direct sharing to team members (via email address) c) Visibility to anyone on the team d) Published within team (via Writer app)

  4. Choose a file type to narrow down your results further.
    Available file type filters:
    All File Types
    Folders
    Documents
    Spreadsheets
    Presentations
    PDF
    Images
    Videos
    Audio

  5. Hover over a file and select Share Details to open its share dialog.
  6. Add or remove members and change or remove permissions as required.
When you search by file/folder name, any matching files and folders that have been shared with other users (via any share method) will be listed.

Also read:

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION









                                        You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                            Manage your brands on social media

                                              Zoho Desk Resources

                                              • Desk Community Learning Series


                                              • Digest


                                              • Functions


                                              • Meetups


                                              • Kbase


                                              • Resources


                                              • Glossary


                                              • Desk Marketplace


                                              • MVP Corner


                                              • Word of the Day


                                                Zoho Marketing Automation

                                                  Zoho Sheet Resources

                                                   

                                                      Zoho Forms Resources


                                                        Secure your business
                                                        communication with Zoho Mail


                                                        Mail on the move with
                                                        Zoho Mail mobile application

                                                          Stay on top of your schedule
                                                          at all times


                                                          Carry your calendar with you
                                                          Anytime, anywhere




                                                                Zoho Sign Resources

                                                                  Sign, Paperless!

                                                                  Sign and send business documents on the go!

                                                                  Get Started Now




                                                                          Zoho TeamInbox Resources



                                                                                  Zoho DataPrep Resources



                                                                                    Zoho DataPrep Demo

                                                                                    Get a personalized demo or POC

                                                                                    REGISTER NOW


                                                                                      Design. Discuss. Deliver.

                                                                                      Create visually engaging stories with Zoho Show.

                                                                                      Get Started Now









                                                                                                          • Related Articles

                                                                                                          • View and manage items in Shared with Me

                                                                                                            All files and folders shared with you directly by other users or via groups will be listed under Shared with Me. Based on the permission you have on each file or folder, you will be able to view, download, edit, or share those items. Go to your Zoho ...
                                                                                                          • Manage all shared items in a Team Folder

                                                                                                            WorkDrive allows you to manage all shared files and folders in a team folder easily from a single place. You can view the list of all shared items and track which items are shared with whom, which are shared externally, which are shared across the ...
                                                                                                          • Manage Team Folders

                                                                                                            In Zoho WorkDrive, all Team Folders can be managed at the team level by the Team Admins. This allows them to have a complete control over all the Team Folders' settings from one central space.   To manage Team Folders: 1. Click Admin Console in the ...
                                                                                                          • Manage all shared items in your team

                                                                                                            WorkDrive allows admins to view and manage all shared files and folders in a team folder or a member's My Folders from the Data Administration tab in the Admin Console. Admins can view the list of all shared items and track which items are shared ...
                                                                                                          • Find files and folders in Team Folders and My Folders

                                                                                                            Easily find any files or folders in Team Folders or My Folders, share items directly with other members, and change access levels if required. Find files and folders in Team Folders Click Admin Console in the bottom-left corner of your WorkDrive ...
                                                                                                            Wherever you are is as good as
                                                                                                            your workplace

                                                                                                              Resources

                                                                                                              Videos

                                                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                              eBooks

                                                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                              Webinars

                                                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                              CRM Tips

                                                                                                              Make the most of Zoho CRM with these useful tips.



                                                                                                                Zoho Show Resources