Overview of Team Folders on Zoho WorkDrive

Team Folders: Overview

A Team needs a communal space where its individual members can create, upload, edit, and share files and folders to collaborate effectively on complex projects. Team Folders fill this need by helping you add specific people from your team and assign correct access levels (Admin/Organizer/Editor/Commenter/Viewer).
 
For an organization that's divided into teams such as marketing, sales and research, each team can create many Team Folders for their projects or tasks to store and collaborate on their team's files and folders.


Types of Team Folders

1. Private Team Folder
Create a private Team Folder to collaborate on tasks specific to a particular department or project within your team.

Only the members who have been added to a private Team Folder can access its files and folders. Admins and Organizers of a private Team Folder can add any required members to it.

Individual members of a team can even create their own informal private Team Folders with their coworkers to help organize the work they need to complete.

2. Public Team Folder
Create a public Team Folder to collaborate on tasks common to all departments or projects in your team.

Anyone on your team can view and join a public Team Folder. All team members can browse through its documents, participate in discussions, and contribute value.

The default role of a member who joins a public Team Folder is Viewer. The Team Folder Admins and Organizers can then change the role of the member as necessary.

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                                                                                                      • Manage Team Folders

                                                                                                        In Zoho WorkDrive, all Team Folders can be managed at the team level by the Team Admins. This allows them to have a complete control over all the Team Folders' settings from one central space.   To manage Team Folders: 1. Click Admin Console in the ...
                                                                                                      • Duplicate a Team Folder

                                                                                                        If you wish to create and manage different Team Folders with the same data for different clients or purposes, you can use this feature to copy a Team Folder effortlessly. When you duplicate a Team Folder:  Only the files and folders of a Team Folder ...
                                                                                                      • View Team Folder Activity

                                                                                                        Feature availability: Available for Team and Business plans. Compare plans With the activity timeline in Team Folders, you can view the activities of your Team Folder members, collaborators, and external users. The timeline shows activity message for ...
                                                                                                      • Change members' roles in a Team Folder

                                                                                                        If you think a team member is ready to take a higher level of responsibility than what they've been assigned, you can change their role at any time during the project. This can help Team Admins manage their growing teams effectively. Only Admins and ...
                                                                                                      • Find files and folders in Team Folders and My Folders

                                                                                                        Easily find any files or folders in Team Folders or My Folders, share items directly with other members, and change access levels if required. Find files and folders in Team Folders Click Admin Console in the bottom-left corner of your WorkDrive ...
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