Add Groups to a Team Folder

Add Groups to a Team Folder

If your team or organization uses Groups in WorkDrive, you can easily add an entire Group to a Team Folder and assign the Group a specific role instead of adding each member individually. All Group members will receive the role assigned to their Group in that Team Folder.

You can add Groups, modify member roles, and remove groups from Team Folders at anytime.

Add Groups

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open the  Members tab.
3. Click ADD MEMBERS
4. Enter the Group name you want to add. 
5. Assign a Team Folder role and click ADD .



See Team Folder Roles and Permissions for more details.

If a member is already a part of the Team Folder where the Group is added, the higher ranking role of the member, either from the Team Folder or the Group, will apply.

Change a Group's role

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open  the  Members tab.
3. Hover your cursor over the Group's current role and click the dropdown arrow.



4. Select the role you want to assign from the dropdown list. The five roles available in Team Folders are: Admin, Organizer, Editor, Commenter,  and Viewer .

Remove Groups from a Team Folder

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open  the Members tab.
3. Hover your cursor over the Group's name and click the cross "x" icon to remove the Group.



  1. Only Admins and Organizers can add or remove Groups in a Team Folder
  2. The Groups feature is available in all WorkDrive plans
  3. When a Group is deleted from a Team Folder, all the group members will lose access to the Team Folder
WorkDrive Groups and Organization Groups

WorkDrive Groups
Groups that you create within the WorkDrive app are said to be WorkDrive Groups. These Groups can't be used in other Zoho apps.

Org Groups
Groups created in Zoho One (Collaboration Groups), Zoho Workplace, and Zoho Directory are said to be Org Groups. These Org Groups can be added to Team Folders in WorkDrive.

Additional reading: 

    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION






                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          Offline Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal

                          Form Designer HR

                          Card Forms Food
                          Assign Forms Photography

                          Translate Forms Real Estate
                          Electronic Forms

                          Notification Emails for Forms Alternatives
                          Holiday Forms Google Forms alternative 
                          Form to PDF Jotform alternative





                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Create and manage Groups in your Team

                                                                                                                Create Groups in WorkDrive based on member roles or profiles and easily add the Group members to Team Folders. Create a Group 1. Click your profile picture in the top-right corner, then select Team Details. By default, the MEMBERS tab will be ...
                                                                                                              • Duplicate a Team Folder

                                                                                                                If you wish to create and manage different Team Folders with the same data for different clients or purposes, you can use this feature to copy a Team Folder effortlessly. When you duplicate a Team Folder:  Only the files and folders of a Team Folder ...
                                                                                                              • Add or remove members in a Team Folder

                                                                                                                Add members in a Team Folder You can always add new members to your Team Folder, even if you missed adding someone while creating it. Only Admins and Organizers can add members to a Team Folder. To add members: 1. Navigate to the left pane and click ...
                                                                                                              • Team Folders: Overview

                                                                                                                A Team needs a communal space where its individual members can create, upload, edit, and share files and folders to collaborate effectively on complex projects. Team Folders fill this need by helping you add specific people from your team and ...
                                                                                                              • Manage Team Folders

                                                                                                                In Zoho WorkDrive, all Team Folders can be managed at the team level by the Team Admins. This allows them to have a complete control over all the Team Folders' settings from one central space.   To manage Team Folders: 1. Click Admin Console in the ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources