Add Groups to a Team Folder

Add Groups to a Team Folder

If your team or organization uses Groups in WorkDrive, you can easily add an entire Group to a Team Folder and assign the Group a specific role instead of adding each member individually. All Group members will receive the role assigned to their Group in that Team Folder.

You can add Groups, modify member roles, and remove groups from Team Folders at anytime.

Add Groups

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open the  Members tab.
3. Click ADD MEMBERS
4. Enter the Group name you want to add. 
5. Assign a Team Folder role and click ADD .



See Team Folder Roles and Permissions for more details.

If a member is already a part of the Team Folder where the Group is added, the higher ranking role of the member, either from the Team Folder or the Group, will apply.

Change a Group's role

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open  the  Members tab.
3. Hover your cursor over the Group's current role and click the dropdown arrow.



4. Select the role you want to assign from the dropdown list. The five roles available in Team Folders are: Admin, Organizer, Editor, Commenter,  and Viewer .

Remove Groups from a Team Folder

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open  the Members tab.
3. Hover your cursor over the Group's name and click the cross "x" icon to remove the Group.



  1. Only Admins and Organizers can add or remove Groups in a Team Folder
  2. The Groups feature is available in all WorkDrive plans
  3. When a Group is deleted from a Team Folder, all the group members will lose access to the Team Folder
WorkDrive Groups and Organization Groups

WorkDrive Groups
Groups that you create within the WorkDrive app are said to be WorkDrive Groups. These Groups can't be used in other Zoho apps.

Org Groups
Groups created in Zoho One (Collaboration Groups), Zoho Workplace, and Zoho Directory are said to be Org Groups. These Org Groups can be added to Team Folders in WorkDrive.

Additional reading: 

      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsEnterpriseOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceAccessible Forms
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit

                              Intake FormsLegal
                              Mobile App
                              Form DesignerHR
                              Mobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic Forms
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsFormstack alternativeEncrypted Forms

                              Wufoo alternativeSecure Forms

                              WCAG



                                        Create. Review. Publish.

                                        Write, edit, collaborate on, and publish documents to different content management platforms.

                                        Get Started Now







                                                          You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                              Manage your brands on social media


                                                                • Desk Community Learning Series


                                                                • Digest


                                                                • Functions


                                                                • Meetups


                                                                • Kbase


                                                                • Resources


                                                                • Glossary


                                                                • Desk Marketplace


                                                                • MVP Corner


                                                                • Word of the Day


                                                                • Ask the Experts


                                                                  Zoho Sheet Resources

                                                                   

                                                                      Zoho Forms Resources


                                                                        Secure your business
                                                                        communication with Zoho Mail


                                                                        Mail on the move with
                                                                        Zoho Mail mobile application

                                                                          Stay on top of your schedule
                                                                          at all times


                                                                          Carry your calendar with you
                                                                          Anytime, anywhere




                                                                                Zoho Sign Resources

                                                                                  Sign, Paperless!

                                                                                  Sign and send business documents on the go!

                                                                                  Get Started Now




                                                                                          Zoho TeamInbox Resources





                                                                                                    Zoho DataPrep Demo

                                                                                                    Get a personalized demo or POC

                                                                                                    REGISTER NOW


                                                                                                      Design. Discuss. Deliver.

                                                                                                      Create visually engaging stories with Zoho Show.

                                                                                                      Get Started Now









                                                                                                                          • Related Articles

                                                                                                                          • Create and manage Groups in your Team

                                                                                                                            Create Groups in WorkDrive based on member roles or profiles and easily add the Group members to Team Folders. Create a Group 1. Click your profile picture in the top-right corner, then select Team Details. By default, the MEMBERS tab will be ...
                                                                                                                          • Share a file or folder with Groups

                                                                                                                            A team member can share a file or folder with WorkDrive Groups and Org Groups.  Groups created within WorkDrive are called WorkDrive Groups. Groups created within Zoho One (Collaboration Groups), Workplace (including email enabled groups), and Zoho ...
                                                                                                                          • Team Folders: Overview

                                                                                                                            A Team needs a communal space where its individual members can create, upload, edit, and share files and folders to collaborate effectively on complex projects. Team Folders fill this need by helping you add specific people from your team and ...
                                                                                                                          • View Team Folder Activity

                                                                                                                            Feature availability: Available for Team and Business plans. Compare plans With the activity timeline in Team Folders, you can view the activities of your Team Folder members, collaborators, and external users. The timeline shows activity message for ...
                                                                                                                          • Creating Team Folders

                                                                                                                            Decide who can create public and private Team Folders in your team. To set permission on creating public Team Folders: Click Admin Console in the bottom-left corner of your WorkDrive account. The Admin Console page will open in a new tab. Dashboard ...
                                                                                                                            Wherever you are is as good as
                                                                                                                            your workplace

                                                                                                                              Resources

                                                                                                                              Videos

                                                                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                              eBooks

                                                                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                              Webinars

                                                                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                              CRM Tips

                                                                                                                              Make the most of Zoho CRM with these useful tips.



                                                                                                                                Zoho Show Resources