Manage all shared items in a Team Folder | Zoho WorkDrive

Manage all shared items in a Team Folder

WorkDrive allows you to manage all shared files and folders in a team folder easily from a single place. You can view the list of all shared items and track which items are shared with whom, which are shared externally, which are shared across the team, and more. You can also update or remove share permissions if required.

Only admins and organizers in a Team Folder can view and manage shared items.

To manage shared items:


  1. Navigate to the left panel and click on a Team Folder to open it on the right.
  2. Click Manage next to the Team Folder's name at the top and select Shared Items from the dropdown.
  3. Choose the required share type from the following:

    Direct sharing to external users (via email address)
    Visibility to anyone on the internet
    Shared via external share links
    Shared via download links
    Published outside team (via Writer app or embed code)
    Search by file/folder name
    Shared within team - a) All shared types b) Direct sharing to team members (via email address) c) Visibility to anyone on the team d) Published within team (via Writer app)

  4. Choose a file type to narrow down your results further.
    Available file type filters:
    All File Types
    Folders
    Documents
    Spreadsheets
    Presentations
    PDF
    Images
    Videos
    Audio

  5. Hover over a file and select Share Details to open its share dialog.
  6. Add or remove members and change or remove permissions as required.
When you search by file/folder name, any matching files and folders that have been shared with other users (via any share method) will be listed.

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