Create and manage links in WorkDrive

Create and manage links in WorkDrive

NotesFeature availability: All WorkDrive plans (Starter, Team, Business, & Free), Zoho Workplace and Zoho One bundles

Create and store links for web URLs alongside your files and folders for quick, organized access. Additionally, you can create shortcuts for WorkDrive files and folders and store them in different locations within your account. This avoids duplication and simplifies folder management.



Idea
Examples:
  1. Link an external web page for easy reference.
  2. Create a shortcut for the 'Designs' folder and store it in the 'Events' folder for quick access.

Via Keyboard Shortcuts

  1. Select a website URL and enter Ctrl+C to copy it to your clipboard.
  2. Go to your WorkDrive account.
  3. Enter Ctrl+V or Cmd+V to paste the website URL.
  4. Enter a link name.



  5. By default, your current WorkDrive location will be selected.
  6. Click Change to choose a different location.
  7. Select the required folder and click Choose.
  8. Click Create.

Via the + New button

  1. Go to your WorkDrive account.
  2. Click the + New button at the top-right corner.



  3. Select Link.
  4. Enter or paste (Ctrl+V or Cmd+V) your URL.
  5. Enter a link name.
  6. Click Create.

Create shortcuts to WorkDrive files and folders

  1. Go to your WorkDrive account.
  2. Right-click a file or folder and select Organize.
    Alternatively, you can select an item, click the More actions icon, then select Organize.
  3. Select Create shortcut from the list of options.



  4. Enter a shortcut name.
    By default, your current WorkDrive location will be selected.
  5. Click Change to choose a different location.
  6. Select the required folder and click Choose.
  7. Click Create.
Notes
Notes:
  1. You can create shortcuts for any files and folders. To store shortcuts, you must have at least the Editor role in the destination folder.
  2. Storage will be calculated for shortcuts.
  3. You cannot create share links or share a shortcut file with other users.
  4. The shortcut won't work if the source file or folder is no longer available (moved or deleted).
  1. Go to your WorkDrive account.
  2. Right-click the Link file and select Edit Link.
    Alternatively, you can select the link file, click the More actions icon, then select Edit link.



  3. Update the URL as required.
  4. Click Update.
Delete link
  1. Go to your WorkDrive account.
  2. Right-click a file or folder and select Move to Trash.
    Alternatively, you can select an item, click the More actions icon, then select Move to Trash.
Notes
Notes: 
  1. A member must have at least the Organizer role (Team Folder) or the Organize access (shared folder) to move a link file to Trash.
  2. You can restore link files from Trash based on the team's data retention policy.