Create embed codes for files and folders in WorkDrive

Create embed codes for files and folders

Easily create embed codes for files and folders stored in a Team Folder or My Folders and add them to websites and blogs. External users can viewdownload, and print the embedded files and folders from websites and blogs.

Download and print permissions for embedded files and folders are managed at the team level by Team Admins. Learn more

To create an embed code for a file or folder:

1. Select a file or folder from a Team Folder or My Folders.
2. Click the More actions icon   next to the delete icon in the top action bar.

3. Select New embed code from the dropdown.
Alternatively, you can right-click the file or folder and select New embed code.

The embed code will be created and displayed in a dialog.



4. Click Copy to copy the embed code, then add it to the required websites and blogs.



When a folder is embedded on a website or blog, external users can preview all the files stored inside.





To delete embed code of a file or folder:

1. Select a file or folder from a Team Folder or My Folders.
2. Click the More actions icon  next to the delete icon in the top action bar.

3. Select Embed code from the dropdown.
Alternatively, you can right-click the file or folder and select Embed code.

Delete embed code

4. Click Delete embed code.

Deleting embed codes will remove access to embedded files and folders for external users

Notes
  1. You can only create one embed code for a file or folder, but you can add them to multiple websites or blogs.
  2. Zoho WorkDrive supports preview for 220+ file formats. View the complete list of supported files and their limitations here.
  3. You can embed all 220+ file types (including PDFs, images, and videos) on websites and blogs.
  4. Access stats for embedded files and folders are not yet supported in WorkDrive.
Information
For Team Folders
  1. The external sharing feature can be enabled or disabled at the team level by the super admin or an admin
  2. When external sharing is enabled at the team level, Team Folder Admins can choose to enable or disable external sharing within their Team Folders
  3. If external sharing is enabled, only Admins and Organizers in a Team Folder can create embed codes for their files and folders
  4. If external sharing is disabled,
    1. Admins and Organizers in a Team Folder cannot create new embed codes or manage existing embed codes for files and folders
    2. All previously created embed codes will become invalid, and embedded files and folders on websites or blogs will not be accessible to external users
For My Folders
  1. If external sharing is enabled at the team level, any team members can create embed codes for files and folders in My Folders
  2. If external sharing is disabled, team members cannot create new embed codes or manage existing embed codes for files and folders in My Folders

Customize embed codes

Users can customize the preview of embedded files and folders by manually modifying the embed code query parameters.
  1. Once you create an embed code, click Copy.
    The embed code will be copied to your clipboard.
  2. The copied embed code can be pasted directly to your website or blog, and it can be customized as described below.

The available query parameter modifications available in WorkDrive are:

<iframe src="https://workdrive.zohoexternal.com/embed/rrzqm1a6ce7404dc543ddbad0789e89f7ac8a?toolbar=false&layout=grid&appearance=light&themecolor=green" scrolling="no" frameborder="0" allowfullscreen=true width="800" height="520" ></iframe>
  1. Toolbar: Choose whether or not to display the preview toolbar at the top.
    Available options:
    False (Default): Hide the preview toolbar at the top.
    True: Show the preview toolbar at the top.

  2. Layout: Choose whether to display the folder preview in Grid or List view.
    Available options:
    Grid (Default): Display the folder content in Grid view.
    List: Display the folder content in List view.

  3. Appearance: Choose where to display the preview in Dark or Light mode.
    Available options:
    Light (Default): Display the preview in Light mode.
    Dark: Display the preview in Dark mode.

  4. Theme color: Choose whether to display the preview theme in green, red, or blue.
    Available options:
    Green (Default): The theme color will be set to green.
    Red: The theme color will be set to red.
    Blue: The theme color will be set to blue.

Below are the additional query parameters supported for video files:

<iframe src="https://workdrive.zohoexternal.com/embed/rrzqm89da4f8979274dd782eeb12a76515f8f?toolbar=false&appearance=light&themecolor=green&start=00:05&end=00:50&autoplay=true&loop=true&hidecontrols=false" scrolling="no" frameborder="0" allowfullscreen=true width="800" height="450" ></iframe>
  1. Start: Start the video at a specific timestamp.
    Format: (start=00:20)

  2. End: End the video at a specific timestamp.
    Format: (end=00:40)

  3. Auto-play: Enable auto-play in the video preview.
    Format: (autoplay=true)

  4. Loop: Loop the video in the preview.
    Format: (loop=true)

  5. Hide controls: Disable video controls in the preview.
    Format: (hidecontrols=true)
Note: The copied link from WorkDrive does not have the above video query parameters by default. Users must add them manually.

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