User Preferences in Zoho WorkDrive

User Preferences

User Preferences in WorkDrive helps you to choose the default settings for your account. This includes theme, view, sorting, landing location, and file conversion.



Theme
Choose a theme to personalize all the WorkDrive app screens. The available themes are Evergreen, Calming Blue, and Passion Red.

To select a theme:
  1. Click your profile picture in the top-right corner, then select My Preferences.
    The User Settings page will open in a new tab.
  2. Under Theme, select the required theme among Evergreen, Calming Blue, and Passion Red.

Default View
Choose a default view (Thumbnail, List, or Compact) for files and folders in My Folders, Team Folders, Recent Files and Favorites.

To select a default view:
  1. Click your profile picture in the top-right corner, then select My Preferences.
    The User Settings page will open in a new tab.
  2. Under Default View, select the required view, among Thumbnail, List, and Compact.

Default Sorting
Choose a default sorting order for files and folders in My Folders, Team Folders, and Favorites. The available sorting options are Last Modified, Name, and Time Created.

To select a default sorting:
  1. Click your profile picture in the top-right corner, then select My Preferences.
    The User Settings page will open in a new tab.
  2. Under Default Sorting, select the required option, among Last Modified, Name, and Time Created.
  3. Click the up or down arrow next to the sort option to sort the files and folders in ascending or descending order, respectively.

Default Landing Location
Choose a default location to open when you sign in to or open your WorkDrive account. The available landing locations are  My Folders, Recent Files, Favorites, and Last opened folder.

To select a default landing location:
  1. Click your profile picture in the top-right corner, then select My Preferences.
    The User Settings page will open in a new tab.
  2. Under Default Landing Location, select the required location, among My Folders, Recent Files, Favorites, and Last opened folder.
Notes: 
  1. All these preferences are global settings for a WorkDrive user account.

  2. When the default view is set as List view and a user changes the view of a particular folder as Thumbnail, this folder view preference will be remembered and displayed accordingly in future.

  3. Similarly, custom folder preferences will be remembered for sorting, irrespective of the default sort preferences.

Default Team Folder listing
Choose how you prefer to list Team Folders in the left panel. The available listing options are Show all Team Folders, Show only pinned Team Folders, and Don't show any Team Folders.

To select a default Team Folder listing:
  1. Click your profile picture at the top-right corner, then select My Preferences.
    The User Settings page will open in a new tab.
  2. Under Default Team Folder listing, select the required option, among Show all Team Folders, Show only pinned Team Folders, and Don't show any Team Folders.

File Conversion in My Folders
Choose whether newly uploaded documents, spreadsheets, and presentations to My Folders should be automatically converted to the respective Zoho WorkDrive format (Writer, Sheet, or Show) or not

To select the file conversion setting in My Folders:
  1. Click your profile picture in the top-right corner, then select My Preferences.
    The User Settings page will open in a new tab.
  2. Toggle ON/OFF Convert all files to Zoho WorkDrive's format when you upload to My Folders to enable or disable file conversion.
  1. Only when the file conversion is enabled at the team level and anyone on the team is allowed to choose this setting, you can enable or disable the automatic file conversion setting in your My Folders. Learn more

  2. Check the supported files for conversion in WorkDrive.

  3. Files uploaded via WorkDrive Sync and TrueSync apps will not be converted automatically. You will need to manually open these files in their respective apps to convert them.
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