On Review & Collaboration
How to lock selected pieces of content from being edited during collaboration?
Writer lets you give editing access to specific users while locking the content for others. This comes in handy when your document contains information that you don't want all your collaborators to edit. To lock selected contents, Select the required ...
How to allow others to accept/reject the changes?
Document in My Folder 1. Switch on Track changes. 2. Share the document with 'Share' permission. (These users are considered as co-owners of the document which means they can switch on/off the Track changes and can accept/reject the changes.) ...
How to restrict others from accepting/rejecting the changes?
Document in My Folder 1. Switch on Track changes in the document. 2. Share the document with 'Edit' permission. (These users can't switch off Track Changes and also can't accept/reject the changes.) Document in Team Folder 1. Switch on Track ...
How do I force track others changes?
For documents in My Folder 1. Switch on Track Changes. 2. Share the document with the Edit permission. (These users can't switch off Track Changes and also can't accept/reject the changes) For documents in the Team Folder 1. Switch on Track Changes. ...
How to view a document with all the changes hidden?
To view a document with all the changes hidden, do the following: 1. Go to Review mode. 2. Now next to the Track Changes option, you'll see a drop-down. Click on the drop-down and select Original. This option will now hide all the changes and let you ...
How to save my document as a template while in draft stage?
You cannot save a document as template while it's still in draft stage. The document has to be marked as ready to be able to save it as a template. To do this, 1. Click on the Draft option from the top right of the editor and select Mark As Ready. ...
How to configure Review-Approval workflows for Documents?
To configure review/approval workflow, Go to Workdrive > your team or Organization's Folder > Document. Click File > Assign Workflow. Choose Review or Approval workflow. Select when to start the Workflow - manually or automatically. Optionally, ...
Can collaborators without a Zoho account, comment and track changes in a document?
Yes, if you're sharing the document with anybody who doesn't have a Zoho account, they can still comment and make changes to the document. For detailed steps, refer to this page.
How do collaborators of a document know that I have added a comment?
Collaborators can get notifications of when you have added comments in the document by following either of the two below ways: The follow option This option lets collaborators follow activities of specific comments of their choice. To follow a ...
How to lock a document to prevent any more edits from collaborators?
You can lock a document to prevent more edits from collaborators by marking the document as final. To mark a document as final: 1. Open the document in Writer 2. Click on Distribute from the top right of the editor and then click on Mark as Final.
Can I restrict the visibility of comments to document owners, groups or roles?
Yes, Writer lets you restrict comments to document owners, groups and roles. Here's how: 1. Click on the visibility option under the comment bar. 2. Now from the options given below, set visibility by groups, roles, and other granular controls. Use ...
How can I track the document engagement on a page-by-page basis?
Engagement insights in Writer is a tracking system that gives you a detailed statistics on your document views and how much time each recipient spent on the document. Use this feature to view per page analytics or to track the statistics for the ...
How to setup custom dictionary specific for my organization?
An organization admin can upload dictionary containing many specialized terms specific to your industry or to your company to overcome your business or domain specific words getting underlined in red squiggle. Step 1 : Go to Tools Tab and click on ...
How to enable grammar check in documents?
To enable grammar check, go to More Options(☰) > Tools > Proofing > then click the drop-down under Spell Check and from the options in Writing Suggestions, choose to turn on or off the grammar check in your document. For details click here. NOTE : ...
How to view a document without the colored text / strike-through after review?
Go to the Markup option at the top panel and from the dropdown select the No Markup option to see how the document would look like with all the edits included. Unlike the All Mark up, in No Markup mode the edits and changes from reviewers will not be ...
How to print documents with review comments?
Users can now print out the comments with the document’s text. This makes review easier to review them all one by one, with a pen rather than on a computer screen. Open the document to be printed and click File->Print. Choose Include Comments option ...

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