How to Spell check Writer Documents

Fix Spelling Errors

Overview

Zoho Writer provides built-in proofing tools to help you catch spelling mistakes as you type, customize dictionaries, use context dictionaries (e.g. medical, legal), and choose or change your spell check language. The goal is to reduce manual errors and make editing smoother.

Key features include:

  1. Real-time spell checking
  2. Custom (personal) dictionary
  3. Domain-specific dictionaries (medical, legal)
  4. Thesaurus lookup
  5. Ability to change language / locale for spell checking

Steps

Turn on spell check

You can turn spell check on or off as and when you like.

To turn on spell check,

  1. Click More > Tools tab.
  2. Under the Review header, click Spell Check.
  3. Click the drop-down near Writing Suggestions and enable the Spelling Error option.

Change the spell check language

To change the spell check language,
  1. Click More > Tools tab.
  2. Under Review, click the drop-down near the Spell Check option.
  3. Choose the Language option from the drop-down.
  4. In the "Language & Region" pop-up that follows, change the Locale settings based on your requirements.

Notes
Spell check must be turned on before you change the spell check language. Also, changing the Locale settings will affect spelling and grammar suggestions, currency, and number formats. To change global settings, go to Settings from your document. Click here for detailed steps.

Supported spell check languages

You can do spell check in Writer in a variety of languages listed in the table below:

Afrikaans Français - French Melayu - Malaysia Español(ES)
አማርኛ  Ethiopian Frysk - Frisia മലയാളം - Malayalam Español(CL)
Arabicالعربية Galego (Galicia spain) मराठी -Marathi Español(CO)
Armãneashce Aromanian Deutsch(DE) - German Монгол - Mongolia Español(EC)
Azərbaycanca-Azerbaijan Deutsch(AT) नेपाली - Nepali Español(MX)
Български - Bulgarian Deutsch(CH) Norsk (bokmål)‬ Español(NI)
বাংলা - Bengali Ελληνικά - Greek Norsk (nynorsk)‬ Norwegian Español(PE)
Català - Catalan ગુજરાતી - Gujarati SesothosaLeboa - Zulu Español(PR)
Hrvatski - Serbo-Croatian Hebrew - עברית Occitan Español(UY)
Česky - Czech हिन्दी - Hindi ଓଡ଼ିଆ - Odia Svenska - Swedish
Dansk - Danish Magyar - Hungarian Kiswahili - East Africa Polski - Polish
English(US) Bahasa - Indonesian Português(PT) தமிழ்
English(AU) Setswana- Tswana Africa Português(BR) Interlingua - Irish
English(CA) Gaeilge - Irish ਪੰਜਾਬੀ - Punjabi Türk - Turkish
English(NZ) Íslenska - Icelandic QhichwaSimi - East Africa Xitsonga - Swahili
English(UK) Українська - Ukrainian Rumantsch Italiano - Italian
English(ZA) Kinyarwanda Română - Romanian O'zbek - Turkish
Esperanto 한국어 - Korean Русский - Russian Tshivenḓa
Eesti - Estonia Latina - Latina Gàidhlig - Scottish TiếngViệt - Vietnamese
Føroyskt - Denmark isiXhosa – Xhosa SA Srpski - Bosnian Lietuvių - Lithuanian
ارسPersian Māori - New Zealand Slovenčina - Slovenian isiZulu" - Zulu

Add words to the dictionary

You can add new words to the dictionary so that the spell check does not count them as errors.

To add words to the dictionary,

  1. Click More > Tools tab.
  2. Under Review header, click Personal Dictionary.
  3. Type in the new word in theAdd new word field and click Add. The word will be added to your dictionary.

Domain Specific Dictionary

To prevent flagging of domain-specific terms as spelling errors, you can enable specialized dictionaries such as medical or legal dictionaries in Zoho Writer. This ensures accurate recognition for words that may not be included in the default dictionary. If you're editing documents containing medical or legal terminologies, enabling a medical or legal dictionary is essential to prevent the spell checker from marking these terms as incorrect.

Available dictionaries  

  1. Default
  2. Medical
  3. Legal

How to enable domain specific dictionaries? 

  1. Click on the hamburger menu icon located in the toolbar.
  2. Navigate to "Tools" on the left panel.
  3. Under the "Review" section, locate the Spell Check dropdown.
  4. Choose Writing Suggestions > Spelling errors.
  5. Within the Include available dictionaries option, select your desired dictionary (e.g., Legal).

  6. Alternatively, click on Writing Suggestions on the bottom bar > Spelling errors


Use the Thesaurus

The thesaurus helps you find and replace words with synonyms or other related words. To use the thesaurus,

  1. Select the word or place the cursor at the start of the word or manually enter any word in the search tab and click Look Up to find alternate words.
  2. Click More > Tools tab.
  3. Under Review, click Thesaurus. A window will appear showing the selected word, synonyms, and other related words.
  4. To replace the word with one of its synonyms, select the synonym and click Replace.


Troubleshooting Tips

Problem 1 : My Spell Check is not working for my document

Solution       :  First check to see if the language is supported in Writer.  
Click More Options (☰)  > Tools tab.
Under Proofing, click Spell Check. Click Language. A list of languages will appear. If your language is not in the supported list, write to us at support@zohowriter.com with the language to be supported. If you're from EU region, contact us at: support@eu.zohowriter.com.

Problem 2 :  How do I fix all occurrences of a misspelled word in Zoho Writer?

Solution :  

  1. Click the misspelled word.
  2. In the suggestion popup, 'hover' the appropriate suggestion word.
  3. click the THREE DOTS(...) nearby the appropriate suggestion.
  4. Now, click 'Change All; option in the menu. 

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