How can an admin add meeting rooms for users to select from?

How can an admin add meeting rooms for users to select from?

As an admin, you can add meeting rooms for users to schedule their calendar events or meetings using the Zoho Cliq Rooms app.

Follow the below steps to add rooms to your organization:

Branches

  1. Navigate to the Admin Panel and under Resource Management select Branches and Rooms.

  2. Select Add Branch button in the Branches tab.

  1. In the form that appears, fill in the details, such as branch name, time zone, buildings, and floors available in the buildings, then click Add.

Once you have created a branch, you can perform the following actions:
  

  • Search: You can use the search bar to search for a particular branch, room and device.

  • More (kebab icon) - In each branch listed you will find a kebab icon. On selecting it, you will find three options - Add Room, Edit and Delete.

  1. Select Add Room, which will take you to the Rooms tab.

  1. A form will appear, where you will need to select details such as which branch, building, and floor you need the room to be listed on. Add the room name, type of room, and seating capacity, then click Add.

  1. Once you add a room, it will be listed in the Rooms tab.

  1. You can edit details of the room or delete a room from the list.

Note:

  • If you want to delete a branch and a room is added to it, you will not be able to delete it.  

Rooms 

You can create rooms from the Branch tab or you can use the Add Room button in the Rooms tab.

  1. On clicking "Add Room", you will have to specify the branch name, building and floor you want to add room to. Enter the room name, select the type of room (conference room, meeting room, training room and others), and specify the seating capability, then select Add.
  2. Once you have created a room, it will be listed under the Rooms tab. You can perform the following actions:
    More (kebab icon) - Under each room listed you will find a kebab icon. On selecting it, you will find three options - Add Device, Edit and Delete.
  1. You can add a device, which will take you to Devices module.
  1. Here, you can add a device and map it to a room. Enter details such as device name, then select the room you want to map the device to.

  2. Here, you can select "Add" to add the device to the list. If you want to register the device, click on "Add & Register."

Note:

  • If you want to delete a room and there is a device associated with it, the device will be unmapped from the room and moved to the "Non-associated" tab.

Devices 

In the Devices module, when you click on "Add Device", if you haven't mapped a room for the device, only the "Add" button will be enabled. The "Add & Register" button will become available for selection only when you map a room.
  1. Devices added with a room mapped will be categorized in the "Associated" tab. 
  2. Devices added without mapping a room will be categorized in the "Non-Associated" tab.
  3. You also have the option to add devices and register them using the Rooms app later.


  • More (kebab icon) - Under each device listed you will find a kebab icon. On clicking it, you will find three options - Register Device, Edit and Delete.
  1. If you want to register the device, you can either select "Add & Register" while adding a device, or select "Register Device."
  1. Install the Cliq Rooms app in the device and click the "Begin Setup" button.
  1. Enter the 8-digit alphanumeric code  provided in the app and click Register.
  2. The device will be mapped to the room.
  1. Edit - You can edit details of the device name and change room.
  1. Delete - You can delete a device from the list.
Associated devices

Here all the devices that are mapped to a room will be displayed regardless of whether they're activated or not activated.  You can register device here. 

Re-register option: If the initial registration was unsuccessful or is not functioning as intended, you can choose this option. It will direct you to the "Begin setup" page on the Cliq Rooms app, where the admin will be shown an 8-digit alphanumeric code that is to be entered on the admin panel.

De-register option: If you wish to deregister a registered device, select this option. It will take you back to the "Begin setup" page in the TV app, and a success message will be displayed on the webpage intimating that action is successful. Should you wish to register the device again, you may click the "Register" option.


Non- Associated devices

Here all the devices that do not have a room mapped to it will be displayed. You can edit and update room for a device in the list.