Cliq allows the hosts and co-hosts to record all the meetings and the recording can be accessed by all the participants. However, meetings can only be recorded if the admin has given permission to record meetings in the Admin Panel.

Note: Meetings can only be recorded in Cliq if you have a paid plan

How to record meetings in Cliq? 

You can record meetings while scheduling a meeting, starting a meeting, or during a meeting if you are the host or the co-host.

While scheduling a meeting:

While scheduling a meeting, you can check the option to Record, so the recording begins automatically as the meeting starts.

While starting a meeting:

When you start a meeting in Cliq, you will have the option to choose to record the meeting in the meeting preview window.

On-going meeting:

1. Web & Desktop:

• Click on the Kebab (three dots) icon and then select Start recording.

ii. Android:

Click on the Kebab icon and then select Start recording on your android device.

iii. iOS:

Click the three dots and then select Start recording.

Where can I find the recordings?

You can find your recordings in many ways in Cliq. Cliq also allows you to search for a specific recording or filter based on who recorded the meeting and the date of the meeting.

i. View media files:

• Click on the three dots in the chat window.

• Select View Media Files.

• You will find all the recordings for this particular chat under Recordings.

• You can change the view from List view to Grid view and vice versa.

ii. Meetings tab in History:

• Click on History in the navigation sidebar and select Meetings.

• You will have a list of meetings. Select the meeting that want to revisit.

• You will find the meeting recording under Recordings.

iii. Files tab in the Navigation sidebar:

• Click on Files in the navigation sidebar and select Recordings.

• You can change the view from List view to Grid view and vice versa here too.

iv. From the meeting card in the chat:

• You will get a meeting card in the chat or through Taz once the meeting concludes.

• You can click on Play recording to revisit the meeting.

What are the options available in a recorded meeting?

When you hover over the recorded meeting you will have the Download option and the More option.

1. Download: You can download the recorded meeting in the MP4 format using this option.

2. More: This option will have a list of options to choose from.

• Meeting Info: This tab will give you an overview of the participants, summary of the meeting, the recording and it will also have the presentations and whiteboards done in the meeting.

• Share:

➤ Click Share to search and add the recipients you want to share the recording to. You can also revoke their access if you do not want them to view the recording anymore.

➤ You can also click on Get shareable link on the header to share the recording via link, which you can protect it using a password.
➤ You can also set an expiration date for the link, after which it becomes invalid.

➤ Click Copy URL and Done.

➤ The recipient of the link will need to enter the password to open the recording. 

• Rename: The recording's name is the same as the title of the meeting by default, but you can use the Rename option to change the name of the recording.

• Copy Permalink: You can copy the permalink to send to other participants in the meeting or users who have access to it.

• Delete: You can delete the recording permanently using this option.

Meeting transcripts and summary

If you are an admin, you can enable meeting transcript and summary for recorded meetings. To enable meeting transcript and summary, do the following:

1. Navigate to the Admin Panel. Under Organization, go to Configurations and select Zia.

2. Enable transcript for recorded meetings and summary of meeting transcript and action items.

Note:

• When transcript is enabled and summary is disabled, only the meeting transcript will be generated.

• When transcript is disabled and summary is enabled, both the meeting transcript and summary will not be generated.

• When both transcript and summary are enabled, both the meeting transcript and summary along with actions items (for host and co-host) will be generated.

• To enable meeting summary and action items, the Open AI API key needs to be activated.
  

Once the admin has enabled the configuration, a user who starts the meeting can set if they want the meeting transcript and summary to be generated for the meeting under Permissions. 

Where can I view the transcripts?

You can view the transcript of the meeting by clicking on the More option of a recording and then by selecting View Transcript.

You can search for specific words using the search bar and also download the transcript.

Where can I view the Summary? 

You can view the summary outline in the following ways:

1. In the message card inside the chat where the meeting is hosted, select View summary.

2. Click on History, then Meetings. Now, select the meeting recording that you want to view the summary of.

3. Go to Files and Recordings and hover over a recording and select Meeting Info.

Action Items 

Actions items in a meeting display the action points of the meeting. This is visible only to the host and co-host of the meeting. You can select Ignore All, if you do not want the action items to be displayed.

What are the options available in the record player? 

You will find the following options when you play a recording:

• Rewind 5 seconds (back arrow key)

• Pause (k) and Play (k)

• Fast forward 5 seconds (forward arrow key)

• Mute (m)

• Transcript - You can view the transcript, search for specific words, download the transcript in a .txt file and also give a feedback.

• Picture-in-picture - Minimize the recording to watch it while working simultaneously in another tab or window.

• Playback speed - Control the speed in which the recording is played.

• Miniplayer (i) - Shrink the screen to work on something in same tab. This option will only be visible if you are watching the recording in full screen.

• Full Screen (f) and minimize (f)