Scheduling Audio / Video Meeting in Cliq
You can schedule Audio/Video Meetings in Cliq in two ways:
- Schedule Audio/Video Meeting from Calendar Events
- Schedule Audio / Video Meeting from Remote work
To schedule Audio/Video Meeting from calendar events follow the below steps:
- Click on Calendar Events in the top right corner of Cliq window, adjacent to your profile picture.
- Click on Create Event
- Select your preferred type of meeting
- Enter the Title of your meeting
- Select a Date and Time for the meeting
- Choose Repeat event if required
- Specify the Location of the meeting or you can select "+Select Room" to select a room where you can start a meeting using the Cliq Rooms app.
- Enter your Meeting Mode, Add Speakers, Add Co-hosts (This option is made visible only for Online Meeting)
- Enable Record option if required (This option is made visible only for Online Meeting)
- Assign to participants or a conversation
- Enter the Agenda of the meeting
- Choose an alert type from the following: (This option is made visible only for Face to Face Meeting)
- Remind Just Me : Users can set their preferred time to receive the alert. The user will receive this alert via Taz
- Include Zia in your event : The user is alerted via the created adhoc chat 1 hour prior to the meeting and 5 minutes prior to the meeting
- Enter your meeting Agenda
- Click on Add Attachments button to add attachments
- Click Create
Once an online meeting is scheduled, you will receive your first reminder alert 1 hour prior to your meeting and the second reminder 15 minutes prior to your meeting. You will receive these reminders via Channels/Chats /Adhoc chat/Taz/Threads/ based on the below stated conditions:
- Reminder posted in adhoc chat if the meeting was scheduled by assigning to participants
- Reminder will be posted in channel, if the meeting was scheduled by assigning to conversation
- Reminder posted in Individual chat, if the meeting is scheduled between two users ( the host and the user) within an organization
- Reminder posted in Taz - When the meeting is scheduled ( the host and the user of external org) with a user of external organization
Note:
1.If a meeting is scheduled from adhoc chat by Assigning to conversation then the reminder will be posted in that adhoc chat itself.
2.The above conditions to receive alert notifications are also applicable when Zia is included to Face to Face meeting in Cliq
Scheduling Audio / Video Meeting from Remote work
- Navigate to Remote Work
- Click on Schedule Meeting button
To schedule Audio / Video Meeting from Remote work module follow the same steps as above.
Note: You can also schedule Audio / Video Meeting via Chats, Adhoc Chat, Channels, Threads, Quick Action and the Actions icon in the chat by following the above mentioned process.
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