Inserting multimedia

Inserting multimedia

You can enhance your content visually by adding tables, multimedia, code blocks references, and links to your content.

To view the insert options:
  1. Navigate to the editor.
  2. Click the Menu icon () in the top-left corner.
  3. Go to the Insert section in the left navigation pane.

Inserting images

In Zoho Learn, you can insert images using the following options:
  1. From device
  2. Using a URL
  3. From library
  4. From Google Photos
  5. Using Web Search 
To choose an image from your device:
  1. Click Image in the Pictures & Tables section.
  2. Click Upload.
  3. Select an image from your device. 
To insert an image using an URL:
  1. Click Image in the Pictures & Tables section.
  2. Click Insert a URL.
  3. Paste the URL in the input box.
  4. Click Insert.
To insert an image from your library:
  1. Click Image in the Pictures & Tables section.
  2. Click My library.
  3. Select the image, then click Insert
To insert an image from the web:
  1. Click Image in the Pictures & Tables section.
  2. Click Web Search.
  3. Do a web search and select an image.
  4. Click Insert.
To insert an image from your library:
  1. Click Image in the Pictures & Tables section.
  2. Click Google Photos.
  3. Authenticate Google Photos and select an image.  

Inserting tables 

To insert a table:
  1. Place the cursor where you want to insert the table.
  2. Click Table in the Pictures & Tables section.
  3. Select the number of rows and columns or click Specify Rows and Columns to set custom values. 
To delete a table:
  1. Select the table.
  2. Click the Settings icon near the table to open Table Options.
  3. Click the Delete Table icon in the Layout tab. 
To delete a row:
  1. Select the row.
  2. Click the Settings icon near the table to open Table Options.
  3. Click the Delete Row icon in the Layout tab.
To delete a column:
  1. Select the column.
  2. Click the Settings icon near the table to open Table Options.
  3. Click the Delete Column icon in the Layout tab.
To insert a row:
  1. Select the row.
  2. Click the Settings icon () near the table to open Table Options.
  3. To insert a row above the current row, click the Insert Row Above icon in the Layout tab.
  4. To insert a row below the current row, click the Insert Row Below icon in the Layout tab. 
To insert a column:
  1. Select the column.
  2. Click the Settings icon () near the table to open Table Options.
  3. To insert a column to the left of the current column, click the Insert Column to Left icon in the Layout tab.
  4. To insert a column to the right of the current column, click the Insert Column to Right icon in the Layout tab. 
To merge cells:
  1. Select the cells.
  2. Click the Settings icon () near the table to open Table Options.
  3. Click the Merge Cells icon in the Layout tab. 
To split cells:
  1. Select the cells.
  2. Click the Settings icon () near the table to open Table Options.
  3. Click the Split Cells icon in the Layout tab.
To set row height or column width:
  1. Select the table.
  2. Click the Settings icon () near the table to open Table Options.
  3. In the Layout tab, set the dimensions for row height and column width in the Rows and Columns section.
To distribute columns equally across a table:
  1. Select the table.
  2. Click the Settings () icon near the table to open Table Options.
  3. In the Layout tab, click Distribute Rows or Distribute Columns in the Rows and Columns section.
To set cell margins:
  1. Select the cell.
  2. Click the Settings icon () near the table to open Table Options, then go to the Layout tab.
  3. Select a margin from the Cell Margins dropdown in the Cell Properties section. You can also choose Custom margin to set dimensions based on your requirements. 
To change the alignment of text in a cell:
  1. Select the cell.
  2. Click the Settings icon () near the table to open Table Options, then go to the Layout tab.
  3. Select an alignment from the Text Align dropdown in the Cell Properties section.
To change the table direction:
  1. Select the table.
  2. Click the Settings icon () near the table to open Table Options.
  3. Go to the Layout tab, then go to the Table Properties section.
  4. Click the Left to Right icon or Right to Left icon in Table Direction
To change the alignment of a table:
  1. Select the table.
  2. Click the Settings icon () near the table to open Table Options, then go to the Layout tab.
  3. Select an alignment from the Table Align dropdown in the Table Properties section. 
To set table width:
  1. Select the table.
  2. Click the Settings icon () near the table to open Table Options.
  3. Go to the Layout tab, then go to the Table Properties section.
  4. To adjust your table automatically to the size of the page, click the AutoFit to Page icon.
  5. To set a fixed width, click the Fixed Width icon and set the table width.
To set table themes:
  1. Select the table.
  2. Click the Settings icon () near the table to open Table Options, then go to the Design tab.
  3. Choose a theme in the Themes section.
To set cell borders:
  1. Select the cell.
  2. Click the Settings () icon near the table to open Table Options.
  3. Go to the Design tab, then go to the Cell tab in the Borders and Shading section.
  4. Click the Select Sides icon and choose the sides for the border.
  5. Click the Border Color icon and choose the color for the border.
  6. Click the Border Width icon and choose the width of the border.
  7. Click the Border Style icon and choose the style for the border. 
  8. To remove the border, click the Border None icon or the Reset button.
To set table borders:
  1. Select the table.
  2. Click the Settings () icon near the table to open Table Options.
  3. Go to the Design tab, then go to the Table tab in the Borders and Shading section.
  4. Click the Select Sides icon and choose the sides for the border.
  5. Click the Border Color icon and choose the color for the border.
  6. Click the Border Width icon and choose the width of the border.
  7. Click the Border Style icon and choose the style for the border. 
  8. To remove the border, click the Border None icon () or the Reset button.
To set cell background:
  1. Select the cell.
  2. Click the Settings icon () near the table to open Table Options.
  3. Go to the Design tab, then go to the Cell tab in the Borders and Shading section.
  4. To set a background color, click the Background Color icon and select a color.
  5. To set a background image, click the Background Image icon and select an image.
  6. To remove the background, click the Background None icon or the Reset button.
To set table background:
  1. Select the table.
  2. Click the Settings icon () near the table to open Table Options.
  3. Go to the Design tab, then go to the Table tab in the Borders and Shading section.
  4. To set a background color, click the Background Color icon and select a color.
  5. To set a background image, click the Background Image icon and select an image.
  6. To remove the background, click the Background None icon or the Reset button.

Embedding videos

  1. Click Videos in the Pictures & Tables section.
  2. Select from the following options:
  3. Search for videos or enter the URL in the search bar.
    1. Youtube

    2. Vimeo

    3. Dailymotion

  4. Hover over the videos.
  5. To watch a preview, click Play.
  6. To insert the video, click Insert.

Inserting videos from Workdrive 

Insert videos from Workdrive to your Zoho Learn articles with embed code.
 
To copy embed code from Workdrive:
  1. Select the video file in Zoho Workdrive.
  2. Click the More options icon () in the top action bar.
  3. Select New embed code from the dropdown. 
  4. Click Copy to copy the embed code.
To insert Workdrive embed code to Zoho Learn:
  1. Click Embed in the References & Comments section.
  2. Paste the copied embed code from Workdrive, then click Embed.

Inserting horizontal lines 

  1. Click Horizontal Line in the Pictures & Tables section. 

Inserting links 

To insert links:
  1. Click Link in the References & Comments section.  
  2. Enter the text and the URL.
  3. Click Apply
To edit the link:
  1. Click the URL text, then click Change.
  2. Edit the text or URL, then click Apply.
To remove the link:
  1. Click the URL text, then click Remove.
To copy the URL:
  1. Click the URL text, then click Copy URL.

Inserting embed code 

To insert embed code:
  1. Click Embed in the References & Comments section. 
  2. Paste the embed code, then click Embed.

Inserting code snippets

To insert a code snippet:
  1. Position the cursor where you want to add the code.
  2. Click Code in the References & Comments section.  
  3. Enter the code in the block.
  4. Select the language in the menu for syntax formatting.
  5. You can also select a theme for the code block in the menu. 

Inserting page breaks 

The page breaks inserted in the editor will not be visible in the article view. The page breaks will be available when the manual is imported to a PDF.

To insert a code snippet:
  1. Position the cursor where you want to add the code.
  2. Click Break in the Pages & Sections section, then click Page Break

Inserting bookmarks 

Bookmarks help to create anchor links within an article. You can add a bookmark to a section and link it to a text or paragraph in the article.

To create a bookmark:
  1. Place the cursor where you want to add a bookmark.
  2. Click Bookmark in the References & Comments section.
  3. Enter a name, then click Insert
To link a bookmark to a text:
  1. Select the text.
  2. Click Link in the References & Comments section.
  3. Select Bookmarks, then select the bookmark. 
To manage bookmarks:
  1. Click Bookmark in the References & Comments section.
  2. Click Advanced Options.
  3. To go to a specific bookmark, select the bookmark, then click Go To.
  4. To delete a bookmark, select the bookmark, then click Delete.
  5. To delete all bookmarks, click Delete All

Inserting table of contents  

The editor recognizes the headings in your article and creates a table of contents. Before you insert table of contents, make sure that the headings in your article are formatted using the Heading Styles.

To insert table of contents:
  1. Position the cursor where you want to insert table of contents.
  2. Click Table of Contents in the References & Comments section.
  3. Choose the preferred design, then click Insert.

Inserting equations  

To insert equations:
  1. Position the cursor where you want to add the equation.
  2. Click Equations in the Pictures & Tables section.
  3. In the Latex editor, select the symbol from Symbols/Functions section and the commands from the Commands section. The corresponding syntax will be displayed in the Latex Syntax box.
  4. Check the symbols in the preview space and click Insert.
 

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