Sharing a Manual

Once you have created your manual, you can share it with other members of your hub. The admin can grant one of the following privileges to the users depending on what access they need:

Reader: Readers can view the content but not contribute to the manuals. A reader can:

Read content

Comment

Export articles

Contributor: Contributors create content for the team to use. In addition to the privileges of a reader, contributors can:

Add and edit articles

Add attachments

Duplicate articles

Delete articles they have created

Admin: Admins manage the manuals, the users, and their permissions. An admin can do everything a reader and a contributor can, plus:

Add, manage, and remove members from manuals

Change the layout and theme

Move articles

Manage articles and chapters

Delete articles and manuals

The admin of the manual or the space the manual is in can add and manage the users.

Sharing a manual in Zoho Learn

1. Navigate to the manual, then click Share. Access for the members in the hub and the space will be disabled by default.

2. To share the manual with everyone in the hub, click the button next to Everyone and click Enable.

3. To share the manual with the current space, click the button next to Members of Space and select one of the access privileges.

4. To share the manual with other spaces, type the name of the space in the text box and select it. Select one of the access privileges and click Add.

5. To share the manual with specific members, type their names or email addresses in the text box and select them. Select one of the access privileges and click Add.

Manuals that have been shared with you will be listed in the Shared section in the Knowledge tab.

Sharing a manual to users outside your hub

External sharing in Zoho Learn enables sharing of manuals to users who are not part of your hub using a public URL. You can also protect your manuals with a password and set an expiration date for the URL.

1. Navigate to the manual, then click Share.

2. Enable External Sharing and click Copy link to copy the link to your clipboard.

3. To protect the access of your manuals with a password or set an expiration date for your manual, click Manage.

4. Turn Password Protection on and enter the password.

5. Turn Link Expiration on and select a date.

6. Click Update.

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