Product Registration Document

Purpose

This document helps update product details, ensuring accurate information for inventory and billing.

Introduction

Products are tangible items or services offered to customers, each having specific features, pricing, and descriptions. In the billing segment, they are used to track sales, calculate total costs, apply taxes or discounts, and generate accurate invoices for payment processing.

How to Register a Product  

To Register a Product:  

1. Open the Products module in the application.

2. Navigate to the Products tab on the dashboard.

3. Click Create Product.

A form will open to add product details. Enter all relevant information as described below.

Fields in the Product Form  

Product Name:   Specifies the name of the product. This field helps identify and distinguish products in the system for easier management, sales tracking, and billing purposes.

Product Category:   Classify products into specific groups such as Electronics, Apparel, and the like for better organization. Select the appropriate category based on the product’s type to improve inventory management and reporting.

Product Code:   Assign a unique identifier (SKU) to the product for inventory tracking, managing orders, and streamlining sales processes. Update the item code to reflect any changes or new entries.

Brand Name:   Enter the brand name of the product for easier identification and inventory categorization. This helps customers search based on brand preference.

HSN/SAC Code:   Add the Harmonized System of Nomenclature (HSN) or Services Accounting Code (SAC) for tax purposes to ensure accurate tax calculations and compliance.

Product Owner:   Specify the person or department responsible for the product. Assigning ownership aids in accountability and management.

Product Active Status:   Mark a product as "Active" to make it available for sales, invoicing, and inventory tracking. Inactive products will not appear in customer-facing interfaces but will remain in the system.

Associated Outlets:   Choose the store(s) where the product will be available by selecting from a list of registered outlets.

Description:   Provide a summary of the product’s features, benefits, or usage to enhance clarity for customers and for better inventory organization.

Price & Stock Management  

Price:   Set the selling price of the product to ensure accurate billing and revenue calculation.

Stock Quantity:   Track the available stock of the product. Regular updates prevent stockouts or overstocking.

Usage Unit:   Specify the unit of measurement for the product, such as cartons, boxes, or individual units, to maintain accurate billing and inventory records.

Reorder Level:   Set a threshold for stock levels to ensure timely restocking and avoid shortages.

Maximum retail price (MRP):   Set the highest price at which the product can be sold to customers to standardize pricing.

Tax Details  

Tax Name:   Specify the applicable tax type (like GST, VAT) for the product.

GST Rate:   Select the appropriate GST rate to apply during sales and invoicing.

Exempted or Taxable:   Mark whether the product is exempt from taxes or taxable. Ensure compliance with tax regulations during transactions.

Additional Actions  

• Save and New: Submit the product information and stay on the same page to add another product.

• Save: Submit the details and return to the products page.

Viewing Product Details  

Click on any product name in your account to view detailed information, including:

• Product Code

• Active Status

• Category

• Brand Name

• HSN/SAC Code

• Creator and Creation Time

Bulk Updates and Attachments  

• Use the Mass Update feature to modify multiple products simultaneously, such as updating prices, stock quantities, or categories.

• Add attachments like images or manuals for better product management.