1. Regulatory compliance: Automatically adhere to your organization's privacy regulations by ensuring sensitive information is only retained for the required legal duration.
2. Data governance: Minimize security risks by purging outdated business agreements that no longer require active storage.

Understanding the retention lifecycle

1. Trash: Once the first retention period ends, documents are automatically moved to the Trash folder. You can still restore documents from Trash during this stage. 
2. Permanent deletion: Once the second period ends, documents are permanently deleted and cannot be recovered. 

For example, say you set 30 days for the first retention period and 30 days for the second. All completed, recalled, and declined documents will be deleted and moved to Trash after 30 days. They will remain there for an additional 30 days before permanent deletion.

How to enable and configure document retention 

1. Hover over Settings in the left pane and click Account settings.
2. Select Document retention from the list of tabs on the left.
3. Check the Enable custom document retention period checkbox.
4. Enter when documents should be moved to Trash and when they should be permanently deleted.
5. Click Save.