Global search | Zoho Projects Help

Global search

Global search in Zoho Sprints helps you refine your search results with accuracy. This search is applied to data across your workspace, allowing you to find specific information from across projects.

Let's assume you are the workspace owner and you have multiple projects catering to different streams of your business, like development, design, testing, marketing, implementation, and so on. The data associated with all these projects is available for you. However, you need to view a specific task from a particular project. You can easily eliminate the effort of finding and navigating to the required project and then finding the items. All you need to do is enter task name or item ID to quickly find it. You can search the items across projects or within a selected project.

The search comes equipped with an advanced search capability that incorporates a criteria pattern creator. It allows you to define the combination of criteria to the minute details to narrow down your search.


  1. Search for relevant work items in specific projects.
  2. Search items either using their ID or name.
  3. Select multiple projects and view their work items.
  4. Use the advanced search option to define a custom search criteria.
  5. Group by fields to organize the search results better.

Search using item name or ID

To search for items:
  1. Login to your Zoho Sprints workspace.

  2. Click the global search icon in the right side menu bar. The global search window will appear.
  3. Select Name or Item ID from the dropdown.
  4. Enter the name or ID.
  5. Select the required project or select multiple projects. (You can select up to 10 projects.)
  6. Click the Add button. The items matching the search criteria will appear.

Search with advanced search

To search with advanced search option:

  1. Login to your Zoho Sprints workspace.
  2. Click the global search icon in the right side menu bar. The global search window will appear.

  3. Click the Advanced Search option. The criteria builder window will appear.
  4. Select a Field
  5. Select a Condition.
  6. Enter a value.
  7. Click the +Criteria button to add another row of criteria.
  8. Specify if it is an AND/OR condition.
  9. Fill the fields accordingly.
  10. Click the Search button. The results matching the criteria will appear on the right.
    1. Click the Reset button to undo the criteria pattern and start over.
  11. Click Group by to view the grouping option.
  12. Select the fields based on which the results need to be grouped. The results of the selected fields will appear.

  1. The search result fetches the first 500 work items relevant to your criteria. You can click on a particular work item to navigate to its details page.
  1. The number of resultant items is displayed at the top.

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