Kanban project management
Kanban is one of the defining methods when it comes to lean workflow process for businesses. Lean process solution focuses on removing unwanted aspects from your management flow to ensure absolute productivity. Kanban uses a visual board to track and manage tasks. This visualisation helps employ optimal effort to tasks across teams and cater to different complex projects at the same time.
This method originated from the manufacturing industry and found its way into agile software development teams. Kanban is viewed as one of the effective project management process that suits the requirements of an agile project. It incorporates transparency of work and nurtures a collaborative environment that allows your agile team to deliver quality output within set timeframes.
Zoho Sprints is largely an Agile tool. We have an extensive scrum-based project management set up that allows you to manage projects as time-bound smaller cycles called sprints. However, kanban better suits organizations or businesses that would require a robust mechanism to handle larger, on-going projects that need to be managed on a single board.
Six rules for kanban
- Pioneering industries have come up with six rules that helped improve their production capability by using kanban.
- Never pass on defective products.
- Take only what is needed.
- Produce the exact quantity required.
- Level the production.
- Fine-tune production.
- Stabilize and rationalize the process.
Kanban Practices
- Visualize the flow of process
- Set a limit to items in work in progress
- Come up with a system to manage the flow of work
- Have proper policies to make your process solid
- Facilitate feedback loops
- Make room for collaboratively improvement
Benefits of kanban for project management
Although kanban can be done on a physical board, it can become tedious when you are faced with large scale efforts, multiple projects, and continuous deliverables. A cloud-based kanban tool is a viable option to overcome those hurdles.
Transparent status report
The kanban board by itself serves as a status report. You need not maintain a separate report to track the status of your work items. Apply filters to view required data and export data for further use.
In case you need to present data to stakeholders with no access to the tool, you just need to filter the information of interest and export it in a convenient format.
Limit items that are work in progress
Define the required limits and ensure that there are only the needful number of tasks that are there at a time in a stage. This will help focus on completing items before beginning new items.
Manage tasks efficiently
Use the in-built analytics to manage the items in queue. The available stats help you monitor the flow of work and progress of items. In turn, you will be able to assess the adherence to process and make suitable alterations to accommodate work, members, or time.
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