How to add webinars to your calendar

Add to calendar

How to add Zoho Webinars to your calendar  

Never miss a webinar—add upcoming sessions directly to your calendar. Whether you use Google Calendar, Outlook, or any other calendar app, Zoho Webinar makes it easy to stay updated by letting you sync your events.

Add to Calendar feature is available in both the free and paid editions of Zoho Webinar.

Where to find calendar options in Zoho Webinar  

You can add a webinar to your calendar:

  • Immediately after scheduling it

  • From the Webinars list (upcoming or past)

Option 1: Add to Calendar After Scheduling  

  1. Go to Zoho Webinar and schedule a new webinar.

  2. After scheduling, click the More icon (⋮) to find the 'Add to Calendar' option as shown below.

  3. Click to download the .ics file.

  4. Import the .ics file into your preferred calendar app.

Option 2: From the Email Invitation

For both the Organizer/co-organizer and registrants:

  1. Open the webinar confirmation or invitation email.

  2. Download the attached .ics file or click the “Add to Calendar” link.

  3. Open the file in your calendar app to add the session.

  • If Zoho Calendar is integrated, the webinar will be added automatically for organizers.


  • Registrants must manually add the webinar using the .ics file or calendar link provided in the email.

Troubleshooting & Tips  

  • Make sure you're logged into the correct Google or Zoho calendar account.

  • For platforms other than Google Calendar, download and manually import the .ics file.

  • If the download doesn’t work, check for browser pop-up blockers.

  • On mobile, save the .ics file and open it using your calendar app.

Frequently Asked Questions  

Can I add recurring webinars to my calendar?
Yes, if the .ics file includes recurrence rules, the webinar series will appear correctly. Otherwise, add each session individually.

What if I reschedule the webinar?
You’ll need to download the new .ics file and re-import it to your calendar. Changes won’t update automatically unless you're using a synced platform like Google Calendar.

Why isn’t my webinar showing up on my calendar?
Check that you're logged into the correct calendar account. If syncing fails, download and add the .ics file manually.