Using Customer Portal

Using Customer Portal

The Zoho FSM Customer Portal provides customers with an application to raise service requests. With the customer portal, they can view the estimates created for the requests, accept or reject them. They can keep tabs on the updates to the appointments created for their request through the notifications sent to the portal. Invoices generated for the services rendered can be viewed here and the payments for these invoices can also be done through the customer portal. Customers can also manage their profile details here. Thus the portal provides the customer with a convenient solution to manage their requests.

Requests 

You can create a request for a service that you want to avail. To create a request:
  1. Log in to your customer portal and click Requests in the left pane.
  2. Click Create Request.
    You can also perform this action from the Home screen.
  3. Enter the following details, then click Save:
    1. Subject for the request
    2. Summary of the request
    3. Select the Estimate Required field if you want to receive an estimate for your request.
    4. Preferred Date for the service call.
    5. Preferred Time Slot for the service call.
    6. Preferred Time for the service call.
      This field will be displayed if Customer Time is chosen in Preferred Time Slot field.
    7. Service Address
      This is the address of the customer's location where the service task needs to be carried out. If a Service address exists for the customer, that address is filled in the Service address field. If the Service address does not exist then you can choose any other address available for the customer or click Create New. On clicking Create New, the Add New Address overlay will be displayed. To add a new address, enter the details and click Save.

Once the request is created, the details page of the created request will be displayed.


All the Requests will be viewed in the Requests List page. The following details of the Request will be listed within a request tile:
  1. Name
  2. Summary
  3. Status
  4. Requested Date
  5. Preferred Start/End Date & Time
Clicking the Request tile will take you to the respective details page.



Within the Request Details page, the progress of the request is indicated through a wizard. In some cases, where there are multiple instances of an entity (service appointment, invoice, etc), the wizard shows overlapping circles. Clicking these circles will display information about these entities.

Estimates 

Estimates or ballparks are generated for the requests that you create. You can either reject or accept these estimates. If the estimate is rejected, then you will either receive a revised estimate or the request will be cancelled. If you accept the estimate, then the request will be processed further.

To view the estimates:
  1. Log in to your customer portal and click Estimates in the left pane.
  2. You can either Accept or Reject an estimate.
    1. Accept an Estimate
      Click the Accept button for the estimate in the Estimate List page. This action can also be performed within the Estimate Details page. You can also accept an estimate by clicking the Accept button for the estimate in the Requests list page.



    2. Reject an Estimate
      Click the Reject button for the estimate in the Estimate List page or click on an estimate and click the Reject button in the Estimate details page. Enter a reason in Reason for rejection pop-up and click Reject.

Invoices 

You can view the invoices for your request and make the payments. To view the invoices:
  1. Log in to your customer portal and click Invoices in the left pane.
  2. Click on the invoice link or Make Payment.



  3. In the Invoice Details page, click the Make Payment button to view the payment options page.

Dashboard 

Your customer portal dashboard displays the following details:
Payments due: Lists all the appointments for which the payment is pending. 
Estimates awaiting approval: Lists all the estimates which need to be approved. 
Open Requests: All requests which are not in closed, rejected or cancelled.


Customer Profile 

You can manage your profile details that include changing your profile picture, phone number and managing the addresses. You can also add, edit, and change addresses.
  1. Log in to your customer portal and click the User Info [] icon in the top right corner.
  2. Hover over the address block that you want to modify and click the Edit [] icon.
  3. Modify the necessary details and click Save Address.
  4. To change the address, Service or Billing, click Change Service Address or Change Billing Address and in Your Addresses dialog window,
    1. Click Add New Address. Enter the necessary details and click Save Address.
    2. Make the address as the default billing or service address.
    3. Edit the addresses if necessary.
      In the map view, clicking on Go to Marker pinpoints the exact location of the address.

 

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