How to control the # of version of files to keep?

How to control the # of version of files to keep?

Currently most of the WorkDrive Storage comprise of the many versions of files saved. How do I save some space and reduce the number of version of date or files saved in WorkDrive?
Thanks
      • Recent Topics

      • [Webinar] Digitizing forms and form-based workflows

        Live webinar on August 13, 2026 | Time: 2 PM IST | 2 PM EDT Hi, Struggling with paper forms, manual data entry, disconnected approvals, and form data that never reaches the apps that need it? Join our live webinar to learn how Zoho Writer's fillable templates
      • Text/SMS With Zoho Desk

        Hi Guys- Considering using SMS to get faster responses from customers that we are helping.  Have a bunch of questions; 1) Which provider is better ClickaTell or Screen Magic.  Screen Magic seems easier to setup, but appears to be 2x as expensive for United States.  I cannot find the sender id for Clickatell to even complete the configuration. 2) Can customer's reply to text messages?  If so are responses linked back to the zoho ticket?  If not, how are you handling this, a simple "DO NOT REPLY" as
      • ZOHO NEEDS TO CREATE AN OPTION TO PASS CREDIT NOTE AGAINST SALES RECEIPT

        Zoho needs to find a way to pass credit note on sales receiptS. Creating a dummy invoice is causing major issues in tallying our sales figures and compliance with tax authorities.My system is tied to tax agencies and trying these options causes major
      • Add Support to Upload Inventory Items with Categories or Enable Separate Upload for Inventory Categories

        Currently, Zoho Inventory does not support uploading new items along with their parent and sub inventory categories using the item import feature. This creates challenges for businesses with structured inventory hierarchies when trying to upload items
      • i need active of my whatsapp business number in zoho

        i am waiting from 3 days for active of my whatsapp business account in crm ,its too late to configure.its just showing account details i can't able to know its connected or not anything else
      • Sub-Form Padding in CSV Export

        Hi, When you use the Sub-Form, and for example you have a Date Field on the Main Page, then Option 1 and Option 2 fields on the Subform, when you export this to CSV the Date column will only have the Date in 1 row, the first row, it would be nice to pad
      • Integrate your Outlook/ Office 365 inbox with Zoho CRM via Graph API

        Hello folks, In addition to the existing IMAP and POP options, you can now integrate your Outlook/Office 365 inbox with Zoho CRM via Graph API. Why did we add this option? Microsoft Graph API offers a single endpoint to access data from across Microsoft’s
      • bills through bulk import

        When creating bills through bulk import, the TDS value is applied only to the last line item of a single bill instead of being distributed or applied correctly across the bill.
      • Microsoft is retiring Exchange Web Services (EWS): Here's what it means for Zoho Mail users

        Microsoft has officially announced the retirement of Exchange Web Services (EWS) for Exchange Online. If your organization is planning to migrate from Microsoft 365 to Zoho Mail, you may be wondering what this change means for you. The good news is that
      • Zoho Writer page break in a merge repeating region always adds an unwanted blank page

        Hi I'm merging a Zoho CRM record to a Zoho Writer document with a repeating region to display subform records on their own page within the document. When I try to insert a page break in a repeating region, the resulting merge always adds an unwanted blank
      • ZeptoMail account pending review, SMTP blocked with relaying-issues

        Hi ZeptoMail team/community, Our ZeptoMail account has been pending review for more than 3 business days and still shows: “Your account is yet to be reviewed.” I already created a support ticket, but have not received an update yet. Ticket details: Request
      • Zoho ERP | Product updates | June 2026

        Hello users, We launched Zoho ERP on January 23, and since then, our goal has been to help businesses streamline and manage their operations with greater efficiency, flexibility, and control. Since the launch, we've continued to enhance the platform every
      • How to Open .mbox file in Gmail with Attachments?

        Gmail offer users to backup INBOX folder in .mbox file format via Google Takeout Feature. Howver there is no such option to Restore Gmail MBOX. Thus I would like to suggest you to choose an alternate approach i.e. MBOX to Gmail Wizard. This utility will open .mbox file in Gmail with attachments.  Steps to open MBOX file in Gmail are; Run MBOX to Gmail Wizard Click Add File and add .mbox file. Enter your Gmail login credentials. Click Convert button. Finished! This is how you can open MBOX file in
      • Seperate rating scales for KRA's and Competencies in appraisals

        Is there a way to set-up different rating scales for KRA's and Competencies?? I would like to have; Met/Not met for KRA's and a 1-5 scale for the competencies I know how to set up custom ratings but it spans across both sections and I need them to be
      • Is there a CRM Deluge function available to convert an RTF (rich text field) to plain text (with no formatting tags)?

        I know that we can run reports so that RTF fields can either show as plain text or the text or the text with the formatting fields included (which is wonderful, btw, as it helps me adjust tags when I need to troubleshoot and just see what I need to see
      • How do I set the value of a Lookup field in SlyteUI?

        I am using the "crm-field" component in a SlyteUI project (code attached) https://www.zohocrm.dev/explore/slyteui/ui-components/crm-field/api#Properties The client would like to have this field pre-populated with a value. When I try to input the record
      • Mise à jour de Zoho Books – France

        Chers clients, Merci pour votre patience et votre soutien continu. Avec les évolutions réglementaires à venir en France nous introduisons de nouvelles fonctionnalités dans Zoho Books pour les clients français. Ces mises à jour ont été conçues pour répondre
      • CRM Developer Update: Mandatory field behavior changes in Zoho CRM APIs

        We are planning a few updates to Zoho CRM APIs that are expected to be rolled out by the end of October 2026. These changes are not live yet. We are sharing this early so developers and partners can review the impact and prepare in advance. What is changing?
      • Show Available Stock as a Column in Item Views (Including by Warehouse)

        It would be very useful to have Available Stock as a standard column in the Items list view. Currently Stock On Hand does not show the real picture for businesses managing orders and inventory. Example: Stock on Hand: 100 Committed to Sales Orders: 80
      • What's New in Zoho POS - July 2026

        Hello everyone, Welcome to Zoho POS’s monthly update, where we share our latest feature updates, enhancements, events, and more. Let’s take a look at how July went. Support for Saudi's ZATCA Phase 2 e-invoicing We have added support for ZATCA (Zakat,
      • How to make Contact a Help Center User

        I see a "IsPortalUser" checkbox on each of the Customer account, but I am unable to check the checkbox. How is this configured?
      • Introducing the new Fields API

        Hello everyone, Greetings from Zoho Desk's API corner! With the rising need for integrations to connect multiple tools in businesses, APIs need to be adaptive, reliable, consistent, and ready for dynamic operations. To support better performance, efficiency,
      • Service locations are tied to contacts?

        Trying the system out. And what I discovered is that it seems that the whole logic of the app is, I'd say, backwards. There is a Customer - a company. The company has contact persons and service locations can be associated with different contact persons.
      • Zoho ResearchStudio Shutdown Notice

        Hi ResearchStudio fam, We are writing to inform you that Zoho ResearchStudio will be discontinued from Oct 5, 2026. Thank you for being a part of our journey and for trusting us with your qualitative research work. What this means for your data: Your
      • SlideShare Downloader PDF not syncing in Zoho WorkDrive

        Hi everyone, I use SlideShare Downloader for save study PPT and PDF files. After download I upload files in Zoho WorkDrive, but sometimes PDF preview not showing or sync take very long time. Small files work okay but some bigger presentation files have
      • メモの保存場所、見直しませんか?― Zoho Notebookで始める情報管理

        ユーザーの皆様、こんにちは。ゾーホージャパンの朝香です。 AIを利用した業務が広がる中、AIによる情報漏洩対策を進めている組織も多いのではないでしょうか。 一方で、日常的に使っているメモの管理については、対策できていますか? 業務中のメモには、重要な情報が含まれていることがあります。 そのため、AIへの入力だけでなく、メモの保存先についても是非確認をおすすめしたいと思います。 そこで今回は、使いやすさだけでなく、セキュリティにも配慮して設計されたZohoのノートアプリ「Zoho Notebook」をご紹介します!
      • Zoho Sheet offline is now live on iPhone

        Hello everyone, We've just rolled out offline support for Zoho Sheet on iOS—you can now create, edit, and analyze spreadsheets on your iPhone without an internet connection. Offline support has been a sustained priority for us. We're on the verge of bringing
      • You can now sync records from Custom Modules in Zoho CRM

        p.MsoNormal, li.MsoNormal, div.MsoNormal { margin: 0.0cm; font-size: 12.0pt; font-family: Cambria; } p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph { margin-top: 0.0cm; margin-right: 0.0cm; margin-bottom: 0.0cm; margin-left: 36.0pt; font-size: 12.0pt; font-family: Cambria; } p.MsoListParagraphCxSpFirst, li.MsoListParagraphCxSpFirst, div.MsoListParagraphCxSpFirst { margin-top: 0.0cm; margin-right: 0.0cm; margin-bottom: 0.0cm; margin-left: 36.0pt; font-size: 12.0pt; font-family: Cambria;
      • Fixed cost per task

        Is there any way to assign a fixed cost per task, but track time for internal reporting? Don't see a way to do this currently.
      • Set custom date creation for ticket using API in Desk

        Hi. all.. I want know if is possible to add ticket with custom creation date via API... This would to be great because we are moving from another platform to Zoho and we have need to keep all statistics for old tickets also. In api docs i didnt see nothing about custom date in ticket creation but i would prefer a confirm from comunity/support. Thank you P.S.: Sorry for bad english language
      • Allow Shopify / marketplace orders to be cloned

        Many businesses now use Shopify as a B2B ordering portal, not just a D2C ecommerce website. For B2B businesses, once these orders are imported into Zoho Inventory, Zoho often becomes the main system used to manage purchasing, stock, fulfilment and customer
      • How to Display a Logo Image on a Public Form?

        I would like to display a logo image in the header of a form. To achieve this, I added an Add Notes field to the form. The code below works perfectly for Zoho users accessing the form. However, when the form is made public, the image does not load properly:
      • Possible to define default font and size in Zoho Campaigns?

        Is it possible to define a default font (font, size and colour) for the text, H1 and H2 in Zoho Campaigns? For example: In a campaign, I add a text block, and the text is automatically century gothic, size 11, grey (6f6f6e) by default? Thank you!
      • Set Custom Colurs/Fonts/Style

        I know I can save blocks as books marks but it would be nice to be able to define a custom colour pallet, the style of the H1, H2 etc to save me having to copy a previous block and set them manually over and over again. Since the colour picker doesn't
      • Zoho CRM - Kiosk Studio: Build Once, Execute Multiple Times with Loops

        Hello Everyone, Introducing Loop Functionality in Kiosk Studio. If you've ever built a Kiosk that needed to perform the same action multiple times like updating a list of contacts, scheduling calls for a batch of leads, or processing multiple products
      • Switching from Notebook to another product, too unreliable

        Not only is the spell check worse than useless, now there is a lag AFTER EVERY KEYSTROKE! This makes it impossible to use when there are innumerable products which provide this basic function. I made the mistake of relying on Notebook and have so many
      • Accidentally deleted a meeting recording -- can it be recovered?

        Hi, I accidentally deleted the recording for a meeting I had today. Is there a way I can recover it?
      • Zoho Desk: A Estruturação do Atendimento ao Cliente na era da IA

        O mercado de atendimento ao cliente vem passando por uma transformação que não é apenas tecnológica, é também comportamental. As empresas que antes mediam qualidade de suporte pelo tempo de resposta, hoje precisam medir pela experiência completa, unindo
      • API bookings/v1/json/appointment not adding additional fields he is returning this "customer_more_info": {"booking_form_type": "service"}

        Hi, I'm trying to add additional fields inside zoho booking appointment api and I'm passing same data as you told inside your documentation. He is returning following response "customer_more_info": { "booking_form_type": "service" } I'm using this parameter
      • Basic report- open sales order by item, with filter for customer ..

        HI, we really need a basic report that sorts all open sales orders by Item, so you can see which items in your inventory are awaiting invoicing. Then you need a filter by customer, so you can see all the items a particular customer is waiting for. daily,
      • Next Page