A better way to calculate completion percentage.

A better way to calculate completion percentage.

Currently the developed zoho project program calculates a percentage calculation on the project overview page. (See % area in picture below outlined in RED)




This percentage is currently calculated by dividing the TOTAL NUMBER OF COMPLETED TASKS by TOTAL TASKS for a project.

This is helpful but I believe another calculation would be more helpful as a substitution or in addition to the current calculation.

My suggestion would to calculate the numerator as SUM OF ALL (% COMPLETED OF TASK x TASK WORK PLANNED HOURS) and the denominator as (TOTAL TASK WORK PLANNED HOURS).

Changing this formula would give you a more accurate picture of your true completion percentage of a project.



FOR EXAMPLE:
Scenario 1: A project has two tasks. Task 1 has project completion of 100% and 25 work planned hours. Task 2 has a project completion of 0% and 75 work planned hours.

Current setup shows a completion percentage of 50%. (1 of 2 tasks are done)
My suggestion would show as [(25*1)+(75*0)]/100 or 25% (25 estimated out of 100 estimated hours are completed)


Scenario 2: A project has two tasks. Task 1 has project completion of 50% and 50 work planned hours. Task 2 has a project completion of 0% and 50 work planned hours.

Current setup shows a completion percentage of 0%. (0 of 2 tasks are done)
My suggestion would show as [(50*.5)+(50*0)]/100 or 25 percent (25 estimated out of 100 estimated hours are completed)


After using that percentage it would be nice to see a table in task overview in zoho analytics tasks dashboard that would show the following statistics:
Budgeted Hours
Actual Hours Used
% of Budgeted Hours Used
% Project Complete
124
58.1
47%
95%
281
117
42%
80%
525
48.6
9%
10%

The % project complete would be filtered by the method mentioned above.

From there you could compare the %BUDGETED HOURS USED used to  % PROJECT COMPLETE to see if the project is trending ahead or behind schedule.



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