Power of Automation:: Automatically update the work hours of a task when the status is changed
Hello Everyone,
A custom function is a software code that can be used to automate a process and this allows you to automate a notification, call a webhook, or perform logic immediately after a workflow rule is triggered. This feature helps to automate complex tasks and calculations.
Requirement:
User wants the work hours to be updated as zero when the status of the task is changed to ‘On Hold’
We had accomplished this requirement using Custom function at Task level.
Create a connection for Zoho Projects service with the scope “zohoprojects.tasks.ALL” to replace ‘connectionprojects’ with the connection name. Click this link below to learn how to create the connection.
Script to be used:
updateTaskParameter = Map();
ownerIds = "";
isOwnerPresent = false;
taskWorks = List();
taskResponse = zoho.projects.getRecordById(portalId,projectId,"Tasks",taskId,"connectionprojects");
owners = taskResponse.get("tasks").get(0).get("details").get("owners");
for each owner in owners
{
if(owner.get("name").containsIgnoreCase("Unassigned"))
{
break;
}
else
{
isOwnerPresent = true;
taskWork = Map();
taskWork.put("user_id",owner.get("id"));
taskWork.put("working_hours",0);
taskWorks.add(taskWork);
ownerIds = ownerIds + owner.get("id") + ",";
}
}
taskOwners = ownerIds.removeLastOccurence(",");
if(isOwnerPresent)
{
updateTaskParameter.put("owner_work",taskWorks);
updateTaskParameter.put("work_type","work_hours");
updateTaskParameter.put("person_responsible",taskOwners);
updateTaskResponse = zoho.projects.update(portalId,projectId,"tasks",taskId,updateTaskParameter,"connectionprojects");
} else {
updateTaskParameter.put("work_hours",0);
updateTaskResponse = zoho.projects.update(portalId,projectId,"tasks",taskId,updateTaskParameter,"connectionprojects");
}
return "success";
Creating custom functions in Zoho Projects is straightforward and well-documented. Zoho provides a range of built-in functions that you can use as a starting point, and you can also easily define your own functions using Zoho's scripting language, Deluge. Give it a try and see how it can save your time and boost your productivity!
Watch this space for more such custom function codes.
Topic Participants
Harshini Dara
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