When using Purchase Orders the system will prevent you from raising bills which have a quantity greater than the respective line item on the Purchase Order. This is great!

However, if the quantity is correct but the amount (cost) is increased, the system does not flag or prevent this.

For example, if the agreed value of the Purchase Order is €100 for 10 widgets, but a bill is raised for €500 for 10 widgets the system will let this go through without any warning and there is not indication on the Purchase Order of overspend.

This is particularly important if you are using approvals, as the quantity and cost of the Purchase Order has been approved. If either of those values change I would expect the Purchase Order to require re-approval.

Upvote if you agree.