Announcing Zoho Mail - Inactive user Policy

Announcing Zoho Mail - Inactive user Policy

Dear Zoho Mail users,

Thanks to all of you for your continuous support. 

We have recently started implementing the Inactive User Policy, for Zoho Mail. 

A user is considered as inactive, if the user has not logged in to the Zoho mail account for a period of more than 120 days. The login through POP, IMAP and Active Sync are all taken into account for tracking the period of inactivity. 

Whoever received the communication need not panic, as we have just communicated our policy to all the users. 

To retain your email account and the related data, all you need to do is just login to your account and the data will be retained in your account. If you do not want your email data, you need not do anything. 

This will clear only the data in your Zoho Mail account and any POP account added in it. 

Other Zoho Services that you are using and the data stored in the respective services will not be affected.

If you have not signed in to the Zoho Mail account recently, do take a look at our recent updates. In case you have forgotten your Zoho password, you can click on forgot password link to receive password reset email, using which you can sign in and reactivate your account. 

Happy Emailing. 

Regards,
Ramya A


      • Sticky Posts

      • Zoho Mail POP & IMAP Server Details

        Hello all! We have been receiving a number of requests regarding the errors while configuring or using Zoho Mail account in POP/ IMAP clients. The server details vary based on your account type and the Datacenter in which your account is setup. Ensure
      • Important update on Group Management | Zoho Mail

        Dear Zoho Mail Community, This post is to inform you all of the following updates on the Group Management in Zoho Mail. Group Member Addition: If a group member is added to an organization group in a Zoho Application, the member will be automatically
      • Mastering email etiquette and best practices to follow in Zoho Mail

        Hello Zoho Mail Community, We’re thrilled to invite you all to our upcoming webinar: Mastering email etiquette and best practices to follow in Zoho Mail. Join our live webinar for expert etiquette tips to enhance your professionalism and elevate your
      • 📣 📣 ZUG Meetups India - Explore Hybrid Workspaces using Zoho Workplace - Meet and Learn! 🧑🏽‍💻🧑🏽‍💻

        We are excited to announce the User Community initiative to meet you all in person and help you explore the need of the hour - Hybrid Workspaces using Zoho Workplace. We aim to help you to setup your Digital Workplace effectively so that your employees
      • Announcing Zoho Mail - Inactive user Policy

        Dear Zoho Mail users, Thanks to all of you for your continuous support.  We have recently started implementing the Inactive User Policy, for Zoho Mail.  A user is considered as inactive, if the user has not logged in to the Zoho mail account for a period of more than 120 days. The login through POP, IMAP and Active Sync are all taken into account for tracking the period of inactivity.  Whoever received the communication need not panic, as we have just communicated our policy to all the users.  To

        • Recent Topics

        • Having trouble with emails not sending from zoho mail web client

          Hi we have been having this problem from a few of our email accounts where they are unable to send the email at first and then if they try to send it multiple times quickly the email appears to send but does not show up in sent.  The Error is shown below. Unable to connect SMTP server:smtp.goric.com Reason:Unknown host:
        • Pausing WhatsApp Marketing Messages for US Numbers Starting April 1, 2025

          Dear Marketers, Starting April 1, 2025, WhatsApp will temporarily pause the delivery of all marketing template messages to users with US phone numbers (+1 dialling code and US area codes). You can read more about it here. This new measure by Meta is a
        • Zoho Workdrive Fixed View or Sort Settings for External Links

          Hi , For the folder links we shared via an external link, it would be great if we could set the view and sort options that the external user will see when accessing the file through the link. Thanks to everyone.
        • Filter timesheet by log title

          Hello, is there a way to filter timesheets by log title (or to group by log title). Thank you
        • Perfomance Management - Zoho People

          Hi team, I am looking for performance management data such as KRA, goals, feedback, appraisals, etc., in Zoho Analytics. However, I am unable to find these metrics while editing the setup. Could you please confirm whether these fields are available in
        • Get all timesheets of all projects of specific date from API

          I can get all timesheets of all projects of specific date with this call : GET /portal/[PORTALID]/projects/[PROJECTID]/logs/For all getting, this action is called for each project ant do that is not very good... Does it exist a call which I ignore, as  GET /portal/[PORTALID]/logs/[DATE] ?
        • Update Date field using a custom function

          Hello, In Zoho FSM, Equipments module, I created the following custome fields for tracking the calibration of the eqipments: "Calibration Required"; type: Checkbox; API Name: "Calibration_Required__C" "Calibration Interval (Days)"; type: Number; API Name:
        • Creator Simplified #6 : Create custom buttons for multiple records using form object

          Hey Creators! It's learning time! Requirement Perform actions for multiple records in a single button-click using a form object. Sample Use-case In an employee management app, the HR needs to send a mail on a button-click to all employees regarding a
        • Can't add company logo and favicon as a superadmin

          I am logged in as the superadmin but can't add company logo and favicon - the fields are greyed out. Any idea as to what the problem could be?
        • Duplicate Contact Records in Zoho CRM

          Hi team, Has anyone experienced an issue in Zoho CRM where contact records are suddenly being duplicated? I noticed today that some of our existing records appear to have been added again as new contacts earlier this morning. Appreciate any insights or
        • Storage Issue with Zoho Sync

          Hello Zoho, We have uploaded multiple GBs of Data into ZohoDrive but the actual size taken in the windows is worrying us. The difference is folder / drive size was significant and it cannot be caused due to small word/excel files. I hoping all the uploaded
        • message var is empty in bot mention handler

          Hi, I'm encountering a problem: in my bot's mention handler, I want to retrieve the text the user typed when mentioning the bot. Example: On the #tests-cyril channel, I send this message: “@Donna hello how are you ?” I expect the system variable "message"
        • Mail issue

          Mail to and from the alchemyfx.in domain not receiving or sending.. all other mails are working properly
        • Emails sent from my Zoho Mail account are frequently landing in the recipient's spam folder instead of their inbox.

          I have noticed that many of my outgoing emails are being marked as spam by recipients' email providers. I have already checked my SPF, DKIM, and DMARC settings in Zoho Mail and ensured they are properly configured. Additionally, I have tried using a professional
        • Mass replace picklist value

          I need to rename picklist option from "Option 1" to "Option 5". The value "Option 1" is set in about 1000 records in my CRM module. I am also using the that picklist in Reports and Workflows extensively. should I: A/ rename the option value and its reference
        • Can Client generate Sales Order by himself?

          My business primarily operates in the B2B sector, and I've observed that my sales team and I spend an excessive amount of time obtaining sales orders from our customers. This is particularly relevant in a product-based business with multiple SKUs. I am
        • Zoho Creator not accounting for time change

          I have the timezone to my Creator application set to Eastern Standard Time(SystemV/EST5EDT). This is under the GMT -5:00 category. I was under the assumption that since EDT was present in the time setting that my application would switch automatically
        • Count the NUMBER of Contacts for an Account automatically

          Hello. Is there any way Zoho can count the number of CONTACTS for a particular ACCOUNT and have a field in the ACCOUNT module update itself automatically? Currently we use Zoho to administer our language school and the Contacts represent students and Accounts represent Grupos (Classes). It would be very useful for us to have a feature like this enabled, and I can see other similar applications requiring something like this. The solution would be even better if the Contacts met a specified criteria,
        • Expanding profile stitching to SMS and WhatsApp

          Customers interact with brands across multiple touchpoints—emails, websites, social media, and messaging platforms. Without the right tools, these interactions remain fragmented, making it difficult to get a complete view of your audience. This is where
        • Success message - Warning message

          We already have the "success message". The alert does not work in the report action; a "warning message" (with red color) would be ideal. Additionally, we should be able to set the duration which the message stays before it fades out, as it is currently
        • How to Dynamicaly display image in the Detailed View Report ?

          I have an "Add Employee" form that includes an image field for uploading an employee's profile picture from their local computer. In the "Apply Leave" form, I also have an image field where I want the employee's profile picture to be auto-populated based
        • Email Integration - Zoho CRM - OAuth and IMAP

          Hello, We are attempting to integrate our Microsoft 365 email with Zoho CRM. We are using the documentation at Email Configuration for IMAP and POP3 (zoho.com) We use Microsoft 365 and per their recommendations (and requirements) for secure email we have
        • Based onthe multipick list value want to Show in the pick list field

          Based onthe multipick list value want to Show in the Single pick list field Database Region is multipick list if it contain Saudi and UAE then region pick list want to show Saudi and UAE Database Region is multipick list if it contain Saudi then region
        • How to create a contract using Zoho Contracts API and have the systemStatus directly assigned as "Active"?

          Hi Team, How do I create a contract using Zoho Contracts API and have the systemStatus directly assigned as "Active" instead of "Draft"? Currently, I'm able to create a contract but the systemStatus is "draft". Kindly help.
        • Undelivered Mail Returned to Sender

          Hello I set up Zoho with the the correct MX and TXT records and outgoing mails are workingfine, where as all incoming mail is getting blocked with the error message 550 What is the way to fix this? I am at a point where I don't know that to do. Would
        • Client Script: Any plans to add support for multi-select field with onChange

          Client Script is fantastic and the documentation lists multiselect form fields as unsupported. Just wondering if there are any plans to make this a supported field. https://www.zoho.com/crm/developer/docs/client-script/client-script-events.html 2. Field
        • Add "Repeating" functionality to Calls

          Tasks supports repeating tasks.... so why not calls.  Phone calls need to be scheduled on a repeating basis for many salespeople.  Then when they filter or report on PHONE CALL activity, they see calls, not tasks. It is not acceptable to have to schedule
        • Unable to Send Ticket Reply as a Contact in Zoho Desk?

          Hi Zoho Desk Team, I am trying to send a reply to a ticket on behalf of a contact using the Zoho Desk API. My goal is to have the contact's response reflected in the ticket conversation, but I am facing an issue where only the ticket author can comment.
        • MA 2.0 Email Footer

          Good day, I recently went through the nightmare of upgrading from MA 1.0 to MA 2.0 and continue to experience more problems or missing features and settings. In this particular case, I am trying to find where and how to edit the Email Footer in MA 2.0.
        • Is it possible to hide self view in Zoho Meetings

          Hi - I want to hide my camera view when conducting meetings in Zoho Meetings.  Most of my meetings are one to one with clients & I prefer to focus on them them on the screen? I've searched and cant find any options for this? Thanks Ro
        • Auto-sync field of lookup value

          This feature has been requested many times in the discussion Field of Lookup Announcement and this post aims to track it separately. At the moment the value of a 'field of lookup' is a snapshot but once the parent lookup field is updated the values diverge.
        • Zoho CRM Functions 53: Automatically name your Deals during lead conversion.

          Welcome back everyone! Last week's function was about automatically updating the recent Event date in the Accounts module. This week, it's going to be about automatically giving a custom Deal name whenever a lead is converted. Business scenario Deals are the most important records in CRM. After successful prospecting, the sales cycle is followed by deal creation, follow-up, and its subsequent closure. Being a critical function of your sales cycle, it's good to follow certain best practices. One such
        • Is there a notification API when a new note is addeding

          Trying to push to Cliq, or email notification when there's a new note added in module. How to implement this?
        • Update Client Record based on creation of custom module record

          Hi! Hoping for someone's help with this one. I have a custom module called 'Agreement History. Whenever a deal is won, it creates a new record in this module with associated 'Products' and 'Clients' to track rental history and contracts. What I'm trying
        • Zoho Creator Upcoming Updates - March 2025

          Hello everyone, We hope you’ve had the chance to explore Release Projection 1 for 2025! This month, we’re keeping up the momentum by bringing even more powerful features and enhancements to Zoho Creator. Here's what you can expect in March: App menu builder
        • Workflows for Timesheet

          Good day, Any way to have timesheet as triggers? I looked into Zoho Flow and into Zoho Project automation but no where can I have timesheet as a trigger. Basically, I would like to trigger something upon timesheet approval. Right now, the only way to
        • Not receiving New Ticket Emails

          Hello! The company I work for uses the Zoho ticketing system, however, I've noticed I'm not receiving email notifications when new tickets are published. I have admin rights to see these tickets on Zoho Desk and respond to them, but am not receiving the
        • Using Zoho One to manage two (or more) businesses

          We are one company that operates two business, a scenario that Zoho One doesn't really seem to handle very well, and one which I can't imagine is at all unique to us! (It is basically designed to facilitate branding and use for one business only per subscription).
        • VOORRAADTELLING - Kom er met me verstand niet helemaal bij.....

          Beste Zoho One, Wij hebben mega veel producten van zoho maar dit begrijp ik werkelijk niet. Wij gebruiken voornamerlijk ZOHO FSM met ZOHO INVENTORY omdat wij in service en onderhoud zitten voor elketrische laadstations voor auto's Alle medewerkers van
        • books+POS+ tap to pay+ stripe

          So in the UK we now have tap to pay with stripe. So we can use the stripe app as a POS terminal. Brilliant news. Can we hope that the Books App might add this feature ASAP. It would be great to have one system rather than using the not very good Square
        • Next Page