Zoho Projects: Planning a User (Partner, external) as passive user

Zoho Projects: Planning a User (Partner, external) as passive user

Dear all, is it possible to add a User to plan its activities without sending the User an invitation E-Mail. That means, that the User is not involved in Zoho but the Project Manager plans the activities (work hours/Actuals) for budget purposes? Basically the Client User but not being actively invited to the Zoho Platform. BR Lars 

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