Year end wrap: Out-of-Office Made Easy with Zoho Mail

Year end wrap: Out-of-Office Made Easy with Zoho Mail

As we wrap up 2024, now is the perfect moment to take control of your email routine and gear up yourself for a productive and successful new year.

We have curated a series of weekly tips to help you master your email management starting today. Watch out this space to achieve a clear and focused inbox.

Get your inbox prepared for the year-end break

With the holiday season right around the corner, one thing to consider is how to manage your inbox when you are away. While you are packing for a vacation and getting ready to disconnect, you might start to wonder how your colleagues will know that you are unavailable to respond to emails.

The idea of manually replying to each message after the much-needed break might be overwhelming. Wouldn't it be great to have a solution where you don’t have to lift a finger but your inbox is taken care of while you are away?

Out-of-Office Made Easy with Zoho Mail

Out-of-Office replies in Zoho Mail will help you set up a custom message that will be sent as an automatic response to anyone who emails you during your absence. It’s an effortless way to keep everyone informed about your unavailability, ensuring that the important contacts know when to expect a response or whom to reach out to in your absence.

Setting up out-of-office

So, here’s how you can set up Out-of-Office responses in Zoho Mail to ensure everyone is kept in the loop while you are away:
  1. Login to your Zoho Mail account
  2. Click the Settings icon and navigate to Out-of-Office.
  3. Provide the Start/ End date and time for which you want to configure the Out-of-Office message.
  4. By default, the Out-of-Office messages are sent all through the day. Choose the days on which you want to send the emails if you want the auto-response to be sent on specific days instead of all days.

  5. You have the option to choose whether you prefer to send an automated response only to organization users, external users, or both.
  6. Specify the subject for your automated email and provide the out-of-office email content that should be sent to the senders.
  7. To send out of office messages to external senders, select the Enable automated responses to external users checkbox.
  8. Enter the other required details and click Save to set up Out-of-Office replies.
With your Out-of-Office response now set up, you can truly unwind. Sit back, relax, and enjoy your vacation without worrying about missing any important emails.

    • Recent Topics

    • Deluge should permit a connection to be set with a variable

      Hello, Being one who occasionally likes to post code in the forums, I try to make anything that the end user needs to define be present at the very top of the script so that those who want to implement the script won't have to hunt through lines of code,

    • Bcc option in "new ticket --> send as email" disappeared

      Is it just me or did the bcc option disappear in the "send as email" option of new tickets in desk? This is very inconvenient.

    • Automated Intercompany Transaction

      Hello team - expecting a support today. I have some good experience with Zoho products as an accountant and trying to introduce the Zoho to my newly joined company. So far it's going on good except below question. I'm currently maintaining multiple companies

    • change subscription within customer portal

      Would be great for the customer to be able to change their own subscription (or restart existing one) within the customer portal. Also, would like to be able to have early termination fee on subscriptions if canceled early.

    • How to Automate Form Creation and Workflow Setup in Zoho Creator?

      Does anyone have ideas on how to create a form workflow that can perform the following functions automatically when a new submission is received for the existing form? Create a new form and report Create a new page Generate a new form workflow for the

    • How can i use edit url in the html snippet dynamically using parameter ? after clicked on that value

      after clicked on that value ..  How can i use edit url in the html snippet dynamically using parameter ?  for each record their corresponding record will open..  Can we have sample url for the same ?

    • Sales without Invoice refund

      I have a sales without invoice in my stripe account from April. This is a double entry as the customer paid the invoice and that was recorded in Stripe. I cannot delete it as it was included in a VAT return. I need to remove it or refund it to balance

    • Updating sum of subform

      I encountered another problem for updating of sum of fields in a subform. on a main form (Make_claim), I have a dynamic drop down (approved_budget_purpose) list to which filters the the items display in a subform (expense_claim_history1). In the subform,

    • IP Addresses for Whitelist

      Hi,  Where can I get a list of the IP addresses I need to whitelist for accessing Zoho Desk? TIA

    • Ability to rename community tabs as own preference

      Current zoho desk community tabs unable to rename however i see it has as suitable standard for most communities But it will be more better and beneficial if possible to modify(rename) then we can use the community for various purposes and able to change them as very convenient for, various product & services various fields organizations push(add) many topics types into one community instead host several community forums or portals. Setup > Channels > Community > Preference > Topic Type This's an

    • How to a customise the support email id to our custom domain

      we need to have support email address in our custom domain email id. how to do it?

    • Enhanced Anti-Spam Capabilities for Zoho Desk

      Dear Zoho Team, We appreciate the existing feature in Zoho Desk that detects and automatically marks suspicious email tickets as spam, moving them to the spam tickets view. Additionally, the ability to auto-mark associated contacts as spam is helpful.

    • How to Associate multiple contacts with deal in Sales Inbox

      Hello, I have many deals that have multiple potential customers associated with a single deal, for example an engineer and a manager. The manager is the Deal's primary contact in CRM and the Engineer is added to the deal in the "Contact Roles" Associated

    • Trying to sort tickets in "Status" mode by age

      Struggling with an odd issue, hoping someone can help. Trying to use the basic "Status" ticket-view, but can't find the setting that will put the oldest tickets at the top of each "Status" column. I found this in other ticket-view options (classic, compact,

    • Why is Zoho Meeting quality so poor?

      I've just moved from Office 365 to Zoho Workplace and have been generally really positive about the new platform -- nicely integrated, nice GUI, good and easy-to-understand control and customisation, and at a reasonable price. However, what is going on

    • Associate all "Active" users to a newly created project... (Zoho Projects API Documentation lacking)

      Today I spent almost 3 hours trying to do something which I discovered has been asked for for over 14 years in Zoho Projects, that is when a new project is created to assign all active users to the project. My first thought was, okay this should be fairly

    • (MAJOR ISSUE?) Chat GPT integration. Wrong endpoints in API integration for embedding models.

      There seems to be a issue with the API endpoints with the ChatGPT, Zoho Flow integration. When using the model 'text-embedding-ada-002' the endpoint should be v1/embeddings but instead it's v1/chat/completions. Here's an example of the history on a failed

    • Undocumented System Variables

      Hi, The documentation that I'm aware of for Zoho Analytics system variables is found here. However, I don't see the system.timeline.date.from and system.timeline.date.to variables listed. Where can I find a list of all the system variables in Zoho Analytics

    • Top Menu Disappeared from Blog Page

      Hi, Our top menu disappeared at Blog Posts page. However, it's still visible any other page on the website. I attached two screenshots, so it can be understood clearly. How can we bring back top menu? Thanks, K.

    • UK payroll entries

      Hey guys, Nett payroll payments are imported direct into the bank, using an external payroll system (will be glad for Zoho to have a UK payroll app) At present I have monthly recurring bills for HMRC which are auto entered & paid when due. This seems

    • Calculating Active Months and Recurring Monthly Revenue

      Hi everyone, as part of my offering I have a membership community that people pay monthly for. This is hosted on Squarespace. In my Zoho CRM I have added a field for the date a person becomes in active. This means there is a "closing date" which is the

    • Accounting on the Go Series:58-Effortless Compliance: Download XML for Invoices & Credit Notes on Mobile

      Hi there! In Mexico, XML files are crucial for electronic invoicing and fulfilling SAT (Tax Administration Service) requirements. These files ensure your transactions are accurately recorded and tax-compliant. Now, you don’t need to rely on the web app

    • Zoho Developer Community Monthly Digest - November 2024

      Hello everyone! Welcome back to the November edition of the Developer Community Monthly Digest. Dive in to explore the upcoming events, hands-on training sessions, exciting product updates, insightful discussions, and more to keep you informed and inspired!

    • Process FOR loop for subform items in the order of the manual sorting

      Hi Guys, I have searched everywhere and tried everything, but I still not able to resolve one particular challenge. I have a subform in my Invoice with rows for each item. I made it so that we can change the order of the items manually. I need to be able

    • Address Input and Map Functionality Challenges in Zoho: Need Advice

      I just started using the Zoho ecosystem for my business. Everything seems to be working fine, except for the map features built into the applications. It's quite difficult to input an address when creating a new lead. Some of you might suggest using extensions

    • Accounting on the Go Series-57: Effortlessly Add and Manage Bank Accounts from the Zoho Books Mobile App

      Hi all, Great news for our users in the US and Canada! Managing your finances just got a whole lot easier. Zoho Books has always made it seamless to integrate bank accounts and fetch feeds automatically. Now, we’re taking it up a notch—directly from the

    • Foreign currency Bank Account month end revaluation

      I have a question i have 2 bank accounts one in USD and the other in EUR , how to make the month end journal entries for exchange rate revaluation , also how to maintain the exchange rates daily on Zoho books for the foreign currencies . I made transfer

    • Zoho Forms Integration with Sign

      Hi there, following recent feedback that Zoho Sign is really not very useful friendly when using a mobile device I am exploring integrations with Zoho Forms. I have managed to create a form and integrate this into Sign pretty easily when a form is just

    • [Free Webinar] Creator Tech Connect Series - Product Release Updates in Zoho Creator

      Hello Everyone! We welcome you all to the upcoming free webinar on the Creator Tech Connect Series. The Creator Tech Connect series is a free monthly webinar that runs for around 45 minutes. It comprises technical sessions in which we delve deep into

    • Need code format to specify default values

      Can someone please direct me to the code syntax or the proper translation per the instructions circled below. These instructions don't seem correct.

    • A quicker way to provide accountants access to Zoho Books, similar to Xero and Quickbooks

      Hey guys, I'm finding the procedure to give access to an external accountant to Zoho Books less than ideal. Having to create an account by Zoho instead of myself, and then wait for it to be given a license to then pass to the accountant seems a bit time

    • Introducing color coding feature of picklist fields in Meetings

      Dear All, Greetings! As part of the ongoing UI enhancement, we are excited to introduce color coding of picklist fields in Meetings. 'Meetings' is a great way to collaborate with peers and stay productive. You can block the calendar, invite participants,

    • Importing old Invoices into Zoho Books - Hitting the limit

      I'm currently working on importing historic invoices and payments made records from one Zoho Books premium instance into another however i'm hitting the 25,000 per year limit issue, these invoices go all the way back to 2019, and i understand that generating

    • Accounting on the Go Series-56: e-Way Bill Module in the Mobile App – A Handy Solution for Indian Businesses

      Hello everyone, Managing e-Way bills just got more convenient with the Zoho Books mobile app! For businesses operating under the GST regime, e-Way bills are essential for tracking the movement of goods. Previously, you had to log in to the web app to

    • Why Zoho Campaigns have massive more limitations like other software?`

      Hello, it was a time we managed +300 zoho campaigns accounts. But after only 3 years we handle now only +70 accounts. The reason? Because other solutions integrate much faster new functions. And not only this: They do not only release a new function -

    • Limit tasks per due date

      I am trying to figure out a way to limit the number of Tasks users can set on any given due date. But the number of tasks will differ for different users. Example - User 1234 will be permitted 100 tasks on each due date User 5678 and User 9012 will be

    • ZOHO CRM API changing timestamp format

      I'm working on integrating ZOHO CRM API with USM anywhere. USM anywhere supports only a few timestamp formats. the current timestamp format( yyyy-MM-ddTHH:mm:ss±HH:mm) is not supported by USM. Is there a way I can change this format to for example(yyyy-MM-ddTHH:mm:ss)?

    • Formula field update

      In a Blueprint, I have a stage called 'Plan inspection date'. At this point there is a fork, which depends on the number of days between now and the installation date. If there are less than 21 days, then the inspection should be planned urgently, if

    • Automating Employee Birthday Notifications in Zoho Cliq

      Have you ever missed a birthday and felt like the office Grinch? Fear not, the Cliq Developer Platform has got your back! With Zoho Cliq's Schedulers, you can be the office party-cipant who never forgets a single cake, balloon, or awkward rendition of

    • Accounting on the Go Series-55: Seamlessly Add New Vendors While Creating Transactions from Scanned Documents

      Hi there! We’ve made handling documents and vendors in Zoho Books even simpler. Now, when you upload a document and scan it, if the app detects a vendor that isn’t already in your organization, you don’t have to leave the page to add them manually. With

    • Next Page