Introducing custom lookup fields in the Tickets, Contacts, and Accounts modules

Introducing custom lookup fields in the Tickets, Contacts, and Accounts modules

Hello all,

 

We are excited to announce a new enhancement that will empower you to further customize the Tickets, Contacts, and Accounts modules. Now, you will be able to create custom lookup fields in your Tickets, Contacts, and Accounts layouts for more flexibility when managing your data.

 

We will be releasing this feature in a phased manner. To request early access, click the registration link below and provide your details. We will enable the feature for your Desk account. 


Registration link >>> https://zoho.to/ZohoDeskBetaForm

 

Here is a quick overview of custom lookup fields.  

What are custom lookup fields? 

Custom lookups are additional fields that can be added to the Contacts, Accounts, and Tickets modules, aside from the default standard lookups (Contact Name and Account Name) that are already available. These fields are customizable and can be tailored to meet various business needs. 

What are the benefits of custom lookups? 

  1. Streamlined data selection: By setting up criteria-based filters, users can limit the records that are displayed when searching for a value in the lookup field, making it easier to find and associate the appropriate records.
  2. Easy creation of related records: Create records in a related module directly from the layout. Users can seamlessly create and associate relevant information without navigating away or switching screens.
  3. Auto-filled field values: Fields in the layout can be prefilled with values from a related module's field. Save time and simplify data entry by populating relevant information for users.

 

When creating a custom lookup field, you can:  

Perform basic configurations 

You can tailor a custom lookup field to meet your business needs through basic configurations. Here are some basic configurations you can perform:

 

  1. Establish Relationship: Choose a related module to establish a relationship. For instance, in the Tickets module, you can create a custom lookup field to establish a relationship with the Contacts module, linking tickets to their respective contacts.
  2. Search and Sort Records: Narrow down the custom lookup field search results and sort the records based on the related module. For example, if you choose Accounts as the related module, you can search and sort the records by Account Name, Created Time, or Modified Time.
  3. Customize Suggestion Pop-up: Enhance the user experience by customizing the suggestion pop-up. Display additional information in the search box to help users find the most appropriate record. For example, when an agent uses a Related Category lookup field, the suggestion pop-up can be configured to display relevant categories based on the category name, priority level, or department. 
  4. Create Subtab: Organize related information by creating a subtab in the related module. For example, if you are creating a custom lookup field in the Tickets module and you select Contacts as the related module, you can create a subtab named Associated Tickets in the Contacts module, which will display all the tickets associated with a particular contact.



  5. Personalize Tooltip: Provide helpful information to users by personalizing the tooltip for the custom lookup field. For instance, in a Customers module, you can create a custom lookup field with a tooltip that provides hints or instructions to users while they're entering a field value.


Perform advanced configurations 

In addition to the basic configurations, you can perform the following advanced configurations:  


  1. Prefill values from a related module: Auto-populate fields in the current layout (where the custom lookup field is added) based on a selected field in the related module. 
    Let's say you are creating a custom lookup field in the Tickets module and choose "Phone Number" as the related module field and "Contact Number" as the current layout field. You can pre-populate the Contact Number field in the Tickets module (current layout field) based on the corresponding data in the Phone Number field of the Accounts module (related module field).



  2. Set filter criteria: Display records separately in the suggestion pop-up based on filter criteria. For example, you can filter records based on a specific account name.



  3. Create a new record in the related module: Add new records directly to the parent layout. For example, in the Tickets module, a custom lookup field named "Referral Contact" can be created with the related module set as Contacts. When a new contact name, such as "John Smith," is entered in the custom lookup field, a corresponding record for John Smith can be created in the Contacts module.



Refer to our help documentation for more information on configuring and working with custom lookups.


If you want to try out the custom lookup feature, please fill out the registration form given-above and let us know. 

 

Share your valuable feedback and suggestions in the comments below.

 

Have a great day! 


Regards,

Varsha P | Zoho Desk



      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          • Sticky Posts

          • 2024 Email Authentication Standards: Elevating Security with Google and Yahoo

            In contemporary email communication, email authentication plays a pivotal role in mitigating email fraud, spam, and phishing attacks. Brace yourself for a new level of security. Starting February 2024, Gmail and Yahoo will be implementing robust email
          • Using Agent Email Address as From Address

            Currently, while replying to a ticket, it is possible for agents to choose their own email addresses as 'from' addresses. Although we built this just for that little extra flexibility, in hindsight, it hasn't figured much in conventional usage.  Almost all businesses prefer that responses to their customers' tickets be sent from the common support/service email address and NOT from those of individual agents. During personal interactions at events, some of you have even made passing mentions about
          • Edit and Delete options in Comments

            A lot of teams have been using ticket comments extensively to collaborate everyday. Notification Center further improved this experience by bringing real-time updates. As we continue to build more improvements to this experience, we've shipped a small-yet-important
          • Webinar 2: Supercharged customer support for growing business

            Join us for this webinar and learn how to step up your support game using a real-time communication platform to generate happier, more successful customers. In this live webinar, we will will discuss the importance of SalesIQ for your support team and how it can help you:  Understand your customers better and their journeys to proactively support and engage them even before they ask for help.  Integrating real time conversations into Zoho Desk’s Support, providing a conversational customer service
          • Customize Colors of your Customer Self Service Portal

            You asked for it. We heard you. We're happy to roll out the most sought after feature request, Customizing the Colors of your Customer Self-service Portal. Now you can set the color of your customer portal to mimic your company's web site, so that your customers visiting the portal will not feel alienated by the default theme.  Go ahead and configure the color of the header, tabs, fonts and background according to your needs. You can either choose between default color themes like Blue, Grey, Green

          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ



                                ご検討中の方

                                  • Recent Topics

                                  • import data from Apollo.ai into zoho crm via zoho flow

                                    I might be asking this question in the wrong forum. We use Apollo.ai to find potential new leads for our business, there are around 10000 leads that we have initially found. We have an Apollo.ai account but just to do searches, we dont use it as a crm.
                                  • Fix the speed

                                    It takes ages to load on every step even though my dataset is quite small.
                                  • Workqueue

                                    I really like the idea of the Workqueue generally - it will be really useful. What it seems to lack however, is the ability to customise it properly. I want to be able to show a custom view rather than just "My Leads" and "Leads Assigned in Last 3 hours".
                                  • Webform & spam

                                    Hi, We set up 2 webform on our website, fowarding the content to Zoho CRM. Since it has been opened up, we are getting lot of spam message (for now about 20 a day). To lower the amount of false new leads we added the captcha field and new enquieries are
                                  • Zoho CRM Web form page URL

                                    Hi there, I am getting quite a bit of spam through my Zoho CRM Web form and want to restrict the URLs it is submittable from. I can see that I can add Location URLs but I need to be able to just add a domain so can I enter mydomain.com/* to cover all
                                  • Receiving too many Spam Leads. Why?

                                    I am receiving so many junk leads from web forms created by zoho's platform. The junk queries are increasing day by day and are affecting our business. I am continuously following up with zoho team from the past one year but not getting any satisfactory
                                  • Mail Merge is not working properly as far as the AUTOMATE section is concerned

                                    Hi there, I created a Mail Merge template for the Deal module. I would like Deal owners to mail merge their Deal records, download the Mail Merge document as a Word doc and make a few changes before sending it to the customer. Thing is, neither the "Merge
                                  • Canvas Detail View Related List Sorting

                                    Hello, I am having an issue finding a way to sort a related list within a canvas detail view. I have sorted the related list on the page layout associated with the canvas view, but that does not transfer to the canvas view. What am I missing?
                                  • WhatsApp Business Calling API

                                    Dear Zoho SalesIQ Team, I would like to request a feature that allows users to call WhatsApp numbers directly via Zoho SalesIQ. This integration would enable sending and receiving calls to and from WhatsApp numbers over the internet, without the need
                                  • project name field issue- n8n

                                    Hey guys, I have a question. I want to create a new product using the workflow. The problem is with the product name field; I don't know how to fill it in. The workflow starts with retrieving information from the leads table, retrieving links to scrape
                                  • Function #20: Custom calculation in item table of invoices

                                    When you create an invoice in Zoho Books, the 'Amount' of a line item is typically calculated as the product of the "Quantity" and the "Rate" of the item. For instance, if an item has a sales rate of $50 and a quantity of 5 is sold, then the amount would
                                  • How to track repeat customers?

                                    I own a food business and every order is entered into Zoho with: a unique Customer ID total order amount date of order With this information, I want to be able to see a list of my "best" customers. In other words, descending lists arranged according to:
                                  • How to hide or archive a blog post temporarily in Zoho commerce website builder?

                                    I would like to temporarily hide or archive a blog post in zoho commerce website builder so that it doesnt appear on my website till I enable it again. I tried to look for this option but could not find it.  It only allows me to permanently delete a blog
                                  • Don't Allow Customer to Edit Values After Submitting Ticket

                                    After a customer submits a ticket through the customer portal, they can go into the ticket and see some of the values from the questions they answered in the sidebar. Currently, a customer can edit these values even after they submitted them. This makes no sense. We ask very specific questions that we don't want customers to later change! Please disable the ability for customers to edit the values to their submission questions in the portal. Screenshot attached.
                                  • Button to Reapply Filters on Sheet(s)

                                    I wrote a macro that I attached to a button to reapply the filters on all my sheets and it says it works, but it doesn't actually do anything. What is wrong with it? Is there another way? Or even make it work for one sheet? Sub UniversalFilterRefresh()
                                  • Zoho Books - Breaking A Working App

                                    We've been using Zoho for many years now. Across all apps, entering phone numbers in standard formats was enabled in all apps. These formats are: xxx.yyy.zzzz xxx-yyy-zzzz (xxx) yyy-zzzz and we were able also to add extension numbers in these formats:
                                  • using the client script based on the look up filed i wnat to fetch the record details like service number , service rate

                                    based on selected service look up field iwant to fetch the service serial number in the serice form how i achive using client script also how i get the current date in the date field in the on load of the form
                                  • Automate pushing Zoho CRM backups into Zoho WorkDrive

                                    Through our Zoho One subscription we have both Zoho CRM and Zoho WorkDrive. We have regular backups setup in Zoho CRM. Once the backup is created, we are notified. Since we want to keep these backups for more than 7 days, we manually download them. They
                                  • MS Teams for daily call operations

                                    Hello all, Our most anticipated and crucial update is finally here! Organizations using Microsoft Teams phone system can now integrate it effectively with Zoho CRM for tasks like dialling numbers and logging calls. We are enhancing our MS Teams functionality
                                  • Can you default reports/charts to report the current week?

                                    Our data table maintains two years of data. Management wants certain report to automatically filter the report to the latest calendar week. I know I can do this manually with filters but I want the report to automatically default to the latest calendar
                                  • Address changes in quote form

                                    When entering a quote, the first piece of information required is the Account, which properly populates the billing and shipping address fields. Then I use the lookup function to select a contact, and when I do, the billing and shipping addresses are
                                  • Build data protection into your support

                                    At Zoho, privacy is our principle. Every Zoho product is built with privacy as the foundation and the finishing touch, guiding every decision we make. Security, privacy, and compliance are woven into the software development lifecycle, starting from how
                                  • Conditional formatting: before/after "today" not available

                                    When setting conditional formatting, it only allows me to set a specific calendar date when choosing "Before" or "After" conditions. Typing "today" returns the error "Value must be of type date". Is there a workaround? Thanks for any help!
                                  • Zoho mail account ownership transfer

                                    We recently took over another company and have assumed responsibility for its Zoho account, including Zoho Mail and all related services. We would like to formally transfer ownership of this account to our organization. Could you please outline the complete
                                  • Display Client Name in Zoho Creator Client Portal Dashboard

                                    Hello Zoho Creator Team, We hope you are doing well. Zoho Creator recently introduced the option to set a client’s display name in the Client Portal settings, which is very helpful for providing a personalized portal experience. However, there is currently
                                  • Introducing Connected Records to bring business context to every aspect of your work in Zoho CRM for Everyone

                                    Hello Everyone, We are excited to unveil phase one of a powerful enhancement to CRM for Everyone - Connected Records, available only in CRM's Nextgen UI. With CRM for Everyone, businesses can onboard all customer-facing teams onto the CRM platform to
                                  • Customizable UI components in pages | Theme builder

                                    Anyone know when these roadmap items are scheduled for release? They were originally scheduled for Q4 2025. https://www.zoho.com/creator/product-roadmap.html
                                  • Stop the Workarounds: We Need Native Multi-Step Forms

                                    After over 17 years of community requests, I'm hoping the Zoho team can finally address the lack of native multi-page form support in Zoho Creator. This has been one of the longest-standing feature requests in the community, with threads spanning nearly
                                  • Amazon.in FBA multiple warehouse integration with Zoho Inventory

                                    My organisation subscribed to Zoho One looking at the opportunity to integrate Amazon.in with Inventory. But during the configuration, we understood the integration has severe limitations when it involves multiple warehouses in the same Organisation.
                                  • Analytics <-> Invoice Connection DELETED by Zoho

                                    Hi All, I am reaching out today because of a big issue we have at the moment with Zoho Analytics and Zoho Invoice. Our organization relies on Zoho Analytics for most of our reporting (operationnal teams). A few days ago we observed a sync issue with the
                                  • Introducing Workqueue: your all-in-one view to manage daily work

                                    Hello all, We’re excited to introduce a major productivity boost to your CRM experience: Workqueue, a dynamic, all-in-one workspace that brings every important sales activity, approval, and follow-up right to your fingertips. What is Workqueue? Sales
                                  • Feature Request - Set Default Values for Meetings

                                    Hi Zoho CRM Team, It would be very useful if we could set default values for meeting parameters. For example, if you always wanted Reminder 1 Day before. Currently you need to remember to choose it for every meeting. Also being able to use merge tags
                                  • Issues with Actions By Zoho Flow

                                    Hi, I have a workflow that fires when a deal reaches a stage. This then sends out a contract for the client to sign. I have connected this up through Actions by Zoho Flow. Unfortunately this fails to send out. I have tracked it down to the date fields.
                                  • Adding custom "lookup" fields in Zoho Customization

                                    How can I add a second “lookup” field in Zoho? I’m trying to create another lookup that pulls from my Contacts, but the option doesn’t appear in the module customization sidebar. In many cases, a single work order involves multiple contacts. Ideally,
                                  • CRM x WorkDrive: We're rolling out the WorkDrive-powered file storage experience for existing users

                                    Release plan: Gradual rollout to customers without file storage add-ons, in this order: 1. Standalone CRM 2. CRM Plus and Zoho One DCs: All | Editions: All Available now for: - Standalone CRM accounts in Free and Standard editions without file storage
                                  • Windows Desktop App - request to add minimization/startup options

                                    Support Team, Can you submit the following request to your development team? Here is what would be optimal in my opinion from UX perspective: 1) In the "Application Menu", add a menu item to Exit the app, as well as an alt-key shortcut for these menus
                                  • Ability for admin to access or make changes in zoho form without asking for ownership

                                    Currently in zoho form only form owner can make the changes in the form and if someone else has to make changes then we have to transfer the ownership to them and even admin also cant access it . So i think admin must have the ability or option to access
                                  • Issue with WhatsApp Template Approval and Marketing Message Limit in Zoho Bigin

                                    We are facing issues while creating and using WhatsApp message templates through Zoho Bigin, and we request your clarification and support regarding the same. 1. Utility Template Approval Issue Until December, we were able to create WhatsApp templates
                                  • Zoho CRM Calendar View

                                    Hello Zoho team, We need desperately a calendar view next to list, kandan and other views. I think it should be easy to implement as you already have the logic from Projects and also from Kanban View in CRM. In calendar view when we set it up - we choose
                                  • Camera

                                    I can sign on to a meeting and see the other participants, but my screen is dark. The instructions for Zoho "Camera Settings" say "click on lock icon in address bar," but I don't see that icon! Suggestions?
                                  • Next Page