Tip: #14 Save words and phrases in Writer for faster writing!

As you start working with more documents everyday, you'd find yourself using certain words and phrases across documents quite often.

In this week's tip, let's discuss two easy ways to train Writer to remember your commonly used words—equipping you to write faster.

Quick Text Gallery

Say you're working on a model question paper and the phrase "Which of the following is the answer to" repeats in every question. Instead of typing this phrase every time, you can add it to your documents in a click by saving it to the Quick Text Gallery.

Here's how to do it:

1. Open the document you're working on.

2. Select the phrase that you want to add from the document. In this case let's select the phrase "Which of the following is the answer to".

3. Now go to More Options > Format > Edit > Quick Text and click on Save Selection to Quick Text Gallery.

4. The Quick Text dialog box will open. Now give a title for the phrase and hit Save.

The phrase "Which of the following is the answer to" is now part of the Quick Text Gallery. So the next time you want to use this same phrase, you can just add it from the Quick Text Gallery.

Click here to learn more about adding words to the Quick Text Gallery.

Personal Dictionary

Say you want to work with words (in this example say you want to repeat the word "kofee" which is a Swedish coffee) that aren't typically found in the English dictionary. Writer would flag such words as errors by default. You can avoid this by adding this word to the Personal Dictionary.

Here's how to do it:

1. Go to More Options > Tools > Personal Dictionary.

2. Type in your desired word and click on Add.

3. The added word will now be part of the Personal Dictionary and you can find them under Your Custom Word List.

4. The words you add to the Personal Dictionary will now be recognized by Writer. If you're likely to keep working with such custom words, then you can add them to the Quick Text Gallery for easy access.

Click here to learn more about adding words to the Personal Dictionary.

Happy writing!

Found this helpful? Subscribe to Writer Community for more tips and tricks.

Zoho Desk Resources

Desk Community Learning Series
Digest
Functions
Meetups
Kbase
Resources
Glossary
Desk Marketplace
MVP Corner
Word of the Day

Sticky Posts
8 Neat Tricks in Writer You Should Know About
Want to get the most out of Writer and speed up your work? You've come to the right place. We've compiled some productive shortcuts in Writer that can help you get work done more quickly: 1. Look up synonyms No more need for a bulky thesaurus! Use Writer's synonym suggestions to explore different word choices, and find the one that fits your style and tone the best. All you have to do is right-click on a word, and select Synonyms from the dropdown list. 2. Insert images, tables and more Typing
Tip #26: Filter your records before merging a document
Tom is an HR executive who has to send onboarding emails every month to newly joined employees. He has a master spreadsheet with all the employee details, and new employees are added to them as they join. It's the month of March and Tom has to send onboarding emails to employees who've joined this month. But, how is Tom going to go through a big spreadsheet with multiple new and past information, and send onboarding emails to the set of newly joined employees? Simple, by filtering and merging
Tip: #11 Collaboratively fill documents with your colleagues and clients
Last week we talked about how Fillable Fields can help you create contracts and proposal templates you can repurpose across your processes. This week, we'll talk in detail about how to collaboratively fill those templates with your clients and team. Say you've entered into a contract with multiple clients but the final contract amount is still under negotiation. Using fillable fields, partners can quote their contract fee directly in the template document without affecting other areas of the document. You
Tip #07: Five best defaults in Writer you can change to complement the way you work
Find yourself adjusting settings to the way you like every time you create a new document? Try tweaking the default settings instead. From font styles to auto correct options and more, here are the five best defaults settings you can control. 1. Default font style Use your favorite typography across all your documents. You can customize a font style by adding a color, adjusting its size and more, and then set it as default. To do this, go to More Options > Format > Font. Choose a font style
Tip #06: Make the best use of Zia in Writer
About to share your work with your team? Looking to get a second opinion quickly before that? Let Zia do it. Zia, Zoho's AI-powered intelligent assistant is now part of Writer. She's trained to check and polish your work. She doesn't just read, she understands. So apart from grammar and spelling checks, she'll let you know when you've used a wrong adjective, or have missed out words based on the context of your piece. Every time you write, Zia makes a scorecard after carefully assessing your