Tip #7: Different types of Reports in Zoho Projects

This week, we shall see the different types of reports that are available in Zoho Projects and their usage. The reports that we have are...

Gantt chart
Resource utilisation chart
Planned vs actual
Task report
Timesheet report
Project summary report

We have consolidated and given you easy tips as to how to land quickly on these reports and make the best use of them.

Gantt chart :

A gantt chart is a visual representation of the overall status of the project in terms of time and milestones.

To view Gantts across all projects, go to Home >> Reports & Gantt Charts
To view Gantts within a specific project, go to Projects >> Your project >> Tasks >> Reports & Gantt Charts

You can choose to view the Chronology Gantt if you wish to view the status of the tasks alone. Else you can choose to view the Milestone Gantt if you wish to view the project status based on the tasks, tasklists, and milestones as well.

Feature availability:

Enterprise edition : Maximum privilege | Available within and across projects | Gantts are editable
Premium edition : Restricted privilege | Available within a project only | Gantt is editable within a project
Express edition : Restricted privilege | Available within a project only | Gantt is view-only within a project

Resource Utilization chart:

The Resource utilization chart helps you to know how loaded your peers are. You can plan the work items more efficiently and delegate work better with the help of this chart.

To view Resource utilization across all projects, go to Home >> Reports & Gantt Charts >> Resource Utilization
To view Resource utilization within a specific project, go to Projects >> Your project >> Tasks >> Reports & Gantt Charts >> Resource Utilization

Feature availability:

Enterprise edition : Maximum privilege | Available within and across projects
Premium edition : Restricted privilege | Available within a project only
Express edition : NA

Learn more about the Gantts and Resource utilization charts here.

Planned vs Actual hours:

The Planned vs Actual feature helps you to measure productivity in terms of hours and understand whether the resource is ahead or behind the schedule accordingly.

To view Planned vs Actual within a project, go to Projects >> Your project >> Tasks >> Reports & Gantt Charts >> Planned vs Actual

Feature availability:
Available in Enterprise and Premium editions only.

Task Report:

Get a bird's eye-view of the open and closed tasks in your project based on owner, milestones, and priority in Task Report.

To view Task Report within a specific project, go to Projects >> Your project >> Tasks >> Reports & Gantt Charts >> Task Report

Feature availability:
Available in all editions.

Timesheet report:

It is possible to export timesheets within and across all projects in XLS and CSV formats.

To export timesheets within a project, refer here.
To export timesheets across all projects, refer here.

You can also export these reports to a PDF file by selecting the Export to PDF option.

Feature availability:
Available in all the paid editions.

Project summary report:

Navigate to the project dashboard and click the project progress bar to your right.
The colorful bar graph representation gives a clear picture of the planned, logged and the overrun hours for all your tasks.

Feature availability:

Available in all editions.

Hope these tips help you spot the reports easily. Send in your queries by commenting below.

Thanks,
Kiruthika V.

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