What's New in Zoho Expense: January - March 2023

What's New in Zoho Expense: January - March 2023

Hello customers,

We're happy to see you on the first quarterly What's New post of 2023. Over the past three months, we've developed interesting features and made enhancements to help you perform functions in Zoho Expense seamlessly. Let's dive right in and read all about them.

Preferred departure airport

You can now set up a preferred departure airport. Select the specific airport you usually depart from whenever you go on business trips and the airport will be prefilled in your trip creation forms. Based on the selected departure airport, Zoho Expense will gather the domestic airports and cities for your domestic trips. You can add your preferred departure airport in your Travel Profile or while creating a trip request.

To add the preferred departure airport under your Travel Profile, go to My Settings. Under the Basic Information tab, scroll down to Travel Profile. Click + Add Travel Profile, if you don't already have a travel profile, or click the Edit icon. Select the Preferred Departure Airport and click Save.



Add comments on expense details inside reports

If your report is Awaiting Approval, Approved, or Reimbursed, click the expense inside a report in the admin view, navigate to the Comments tab next to the Details tab to add your comments. No more switching to the report details page to add comments on your expenses.

To do this: Go to Admin View > Reports. Select a report and click an expense. Navigate to the Comments tab and add your comments.


Reject expenses inside reports

We've added a new preference for reports where the admin can configure whether approvers can reject the individual expenses in reports. The option to reject expenses will be enabled by default, however, you can disable it later if required. When this option is enabled, you can reject more than one expense at a time in a report. Simply select the expenses you want to reject and click Bulk Reject, all the selected expenses will be rejected.

To enable/disable this option: Go to Admin View > Settings > Modules > Reports. Under Approval Preferences, you can find the "Allow approvers to reject the expenses in reports" option.




To bulk reject expenses inside reports: Go to Admin View > Reports or go to Approvals under My View. Click a report, select the expenses you want to reject, and click Bulk Reject.


New fields in advance refund and carry forward forms

When you record an advance refund or carry forward, you can now update the accounts to which the advance was refunded or carried forward to in Zoho Expense.





Bulk update branches for users

Now update branches for multiple users at a time using bulk update. Select the users for whom you want to update the branches and associate the preferred branches with them. Also, if you want to unassociate their old branches and associate new ones, simply mark the Overwrite previously associated branches option. The selected branches will be associated and the old branches will no longer be associated with those users.

To bulk update branches for users: Go to Admin View > Settings > Users. Select the users and click Bulk Update. In the Branches field, select the branches that you want to associate with the selected users. Click Save.



Android app updates

  • Upload your travel documents and add your travel details in your Travel Profile from Settings.
  • Make travel profile mandatory for trips from the web app. Once you enable this, a banner will be displayed on the android app restricting users from creating trips without a travel profile.
  • A violation will be displayed in trips if the trip's dates overlap with another trip. You can view the overlapping trips and make changes, if necessary. This feature is still in early access. If you want to enable it for your organization, write to support@zohoexpense.com.
  • If the expenses that you've created online have not been synced, use the Retry Sync option once you connect to the internet and sync the expenses.
  • You can download the documents that are attached to the Attachment section in Trips, Purchase Requests, and Advances.
Do give these features a spin and let us know if they're useful for your business in the comments below. For any questions, write to us at support@zohoexpense.com.

Regards,
The Zoho Expense Team.


      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ








                                ご検討中の方

                                  • Recent Topics

                                  • Can we generate APK and IOS app?

                                    Dears, I want to know the availability to develop the app on zoho and after that .. generate the APK or IOS app  and after that I added them to play store or IOS store.. Is it possible to do this .. I want not to use zoho app or let my customers use it. thanks 
                                  • Kaizen #190 - Queries in Custom Related Lists

                                    Hello everyone! Welcome back to another week of Kaizen! This week, we will discuss yet another interesting enhancement to Queries. As you all know, Queries allow you to dynamically retrieve data from CRM as well as third-party services directly within
                                  • Default Sorting on Related Lists

                                    Is it possible to set the default sorting options on the related lists. For example on the Contact Details view I have related lists for activities, emails, products cases, notes etc... currently: Activities 'created date' newest first Emails - 'created
                                  • Simplified Call Logging

                                    Our organization would like to start logging calls in our CRM; however, with 13 fields that can't be removed, our team is finding it extremely cumbersome. For our use case, we only need to record that a call happened theirfor would only need the following
                                  • Sub form doesn't as formula field

                                    Is it possible to get formula field in sub form in futures?
                                  • Signup forms behaviour : Same email & multiple submissions

                                    My use case is that I have a signup form (FormA) that I use in several places on my website, with a hidden field so I can see where the contact has been made from. I also have a couple of other signup forms (FormB and FormC) that slight differences. All
                                  • Nimble enhancements to WhatsApp for Business integration in Zoho CRM: Enjoy context and clarity in business messaging

                                    Dear Customers, We hope you're well! WhatsApp for business is a renowned business messaging platform that takes your business closer to your customers; it gives your business the power of personalized outreach. Using the WhatsApp for Business integration
                                  • Zoho Devops

                                    We have a Zoho one account which we have integrated with an SAS educational product, sold on a subscription model, using webhooks and API calls. We make some use of custom fields and cross module lookups and relationships. We utilize CRM, Books and billing
                                  • How can I track which zoho users are actively using Zoho CRM

                                    I have several licenses of Zoho CRM. We now need to add a new user. I could purchase a new license, but before I do, I would like to see if any of our existing users are not actively using the license assigned to them. How can I determine the activity
                                  • Week date range in pivot table

                                    Hello, I need to create a report that breakouts the data by week.  I am using the pivot table report, and breaking out the date by week, however the date is displayed as 'Week 1 2014' format.  Is there anyway to get the actual dates in there? ex. 1/6/2014-1/12/2014 Thanks,
                                  • How do I get Status History data of my Projects?

                                    I want to build a table in Zoho Analytics that Groups by Date, when Projects entered a certain status. I cannot find Status History or any such useful data available in the Setup of my Data Source sync. Please advise how I can achieve this?
                                  • Is it possible to hide fields in a Subform?

                                    Since layout rules cannot be used with Subforms, is there another way, or is it even possible, to hide fields in a subform based on a picklist fields within said subform? For example, if the Service Provided is Internet, then I do not want to see the
                                  • Single Task Report

                                    I'd like a report or a way to print to PDF the task detail page. I'd like at least the Task Information section but I'd also like to see the Activity Stream, Status Timeline and Comments. I'd like to export the record and save it as a PDF. I'd like the
                                  • RingCentral/Zoho CRM integration

                                    Hi I would like to know if our RingCentral/Zoho CRM integration will record incoming calls from clients to my mobile number. I have both Ringcenral and Zoho CRM apps on my iPhone. I know it records the outgoing calls I make and shows them in Zoho CRM
                                  • Weekly Tips :Instantly find what you need with Attachment Viewer

                                    Your inbox must be packed with project emails, shared notes, and scattered attachments. You are looking for one specific file—a presentation slide or maybe a media clip from a team update—but don’t want to dig through endless email threads or switch between
                                  • Has Zoho changed the way it searches Items?

                                    Right now all of our searches have broken and we can no longer search using the SKU or alias. It was fine last night and we came in this morning to broken.....this is impacting our operations now.
                                  • Missing Zoho Desk integration option for form workflows

                                    According to the help page "Configure Zoho Desk integration in form workflows" we should be able to select Zoho Desk as an integration target but when I open the integrations list then Zoho Desk is not being listed in it. We are on the Premium plan which should already support Zoho Desk integrations.
                                  • Search in module lists has detiorated

                                    Every module has a problem with the search function :-/
                                  • Search in module lists has detiorated

                                    Every module has a problem with the search function :-/
                                  • CRM x WorkDrive: File storage for new CRM signups is now powered by WorkDrive

                                    Availability Editions: All DCs: All Release plan: Released for new signups in all DCs. It will be enabled for existing users in a phased manner in the upcoming months. Help documentation: Documents in Zoho CRM Manage folders in Documents tab Manage files
                                  • Gantt for 2 or more projects

                                    Hello, I'm trying the free version of your produtc. It is veryyy good!!!! I don't know if in the Standard plan, I can overview a Gantt Graph for 2 or more Projects Milestone. This would be very helpfull for managing teams and taking decisions about who I will assign a task to. In the paid plan Do I have this possibility? Thank you.
                                  • Integrating a Zoho Project Gantt Chart into Reports

                                    Is is possible to integrate a Zoho Project Gantt Chart into a Zoho Report Dashboard. I am in the process of creating Project Status Dashboards for the projects that we track in Zoho Projects and I would like to incorporate the gantt chart within Reports.  Please let me know! Thanks
                                  • ZOHO BOOKS - EXCESSIVELY SLOW TODAY

                                    Dear Zoho Books This is not the first time but it seems to be 3 times per week now that the system is extremely slow. I work on Zoho Books 95% of my day so this is very frustrating. Zoho you need to do something about this. I have had my IT guy check
                                  • Gantt Chart - Zoho Analytics

                                    Are there any plans to add Gantt Charts capabilities to Zoho Analytics?
                                  • Displaying related quotes in sales order and back

                                    Hi, My colleague liked to see to which sales orders, the quote has been converted. Quote shows Invoices, but not SO. Same, they would like to see the quotes in the sales order, as they can see invoices, packages, shipment, How can we achieve this ? Thank
                                  • Tip of the Week #71–Auto-move incoming messages to the right inboxes with keywords

                                    We all know that customer-facing teams, especially your sales and support teams, can’t afford to miss even a single customer conversation. But sometimes, sales queries or support requests can easily get lost in a crowded inbox or even end up in the wrong
                                  • Clearing Fields using MACROS?

                                    How would I go about clearing a follow-up field date from my deals? Currently I cannot set the new value as an empty box.
                                  • Bigin: filter Contacts by Company fields

                                    Hello, I was wondering if there's a way to filter the contacts based on a field belonging to their company. I.e.: - filter contacts by Company Annual Revenue field - filter contacts by Company Employee No. field In case this is not possibile, what workaround
                                  • Sending emails from an outlook account

                                    Hi, I need to know if it's possible to send automatic emails from an Outlook account configured in Zoho CRM and, if so, how I can accomplish that. To give you some context, I set up a domain and created a function that generates PDF files to be sent later
                                  • Migrating a Zoho Forms form into Zoho Creator

                                    Hi, How can I migrate my Zoho Forms form into Zoho Creator? Thanks. Truly, Emad
                                  • Is there any way to recall an email sent using Zoho CRM?

                                    If an email is sent using Zoho Mail, there is a recall option/functionality that is available to the sender. Is there any way to recall an email if it was sent using Zoho CRM? I can't seem to find that option. Any help would be appreciated.
                                  • Quick Create needs Client Script support

                                    As per the title. We need client scripts to apply at a Quick Create level. We enforce logic on the form to ensure data quality, automate field values, etc. However, all this is lost when a user attempts a "Quick Create". It is disappointing because, from
                                  • is it possible to add more than one Whatsapp Phone Number to be integrated to Zoho CRM?

                                    so I have successfully added one Whatsapp number like this from this User Interface it seems I can't add a new Whatsapp Number. I need to add a new Whatsapp Number so I can control the lead assignment if a chat sent to Whatsapp Phone Number 1 then assign
                                  • Problem with reports due to "Connected" items change - Yes this IS a problem

                                    Now that the change has been made to use "connected" items I can no longer run the reporting I need in CRM. I should be able to start with Deals as the parent, connect down to the Account (Account_Name) on the deal as the child, then to any child items
                                  • Zoho sheet desktop version

                                    Hi Zoho team Where can I access desktop version of zoho sheets? It is important as web version is slow and requires one to be online all the time to do even basic work. If it is available, please guide me to the same.
                                  • Introducing notifications in the vendor portal

                                    Imagine this: You're a recruiter working with multiple vendors on a high-volume hiring project. You’ve just updated a job description after a last-minute change from the hiring manager. One of your vendors, however, is still working off the older version
                                  • CRM limit reached: only 2 subforms can be created

                                    we recently stumbled upon a limit of 2 subforms per module. while we found a workaround on this occasion, only 2 subforms can be quite limiting in an enterprise setting. @Ishwarya SG I've read about imminent increase of other components (e.
                                  • Settings Icon No Longer in ZOHO Desk?

                                    In ZOHO desk, there has been a gear icon for settings. as of yesterday, it is no longer there. I showed up briefly this morning but is gone again. Anybody else experiecing this?
                                  • LESS_THAN_MIN_OCCURANCE - code 2945

                                    Hi I'm trying to post a customer record to creator API and getting this error message. So cryptic. Can someone please help? Thanks Varun
                                  • How to update "Lead Status" to more than 100 records

                                    Hello Zoho CRM, How do I update "Lead Status" to more than 100 records at once? To give you a background, these leads were uploaded or Imported at once but the lead status record was incorrectly chosen. So since there was a way to quickly add records in the system no matter how many they are, we are also wondering if there is a quicker way to update these records to the correct "Lead Status". I hope our concern makes sense and that there will be a fix for it. All the best, Jonathan
                                  • Next Page