Security Policies - Overview | Admin Guide - Zoho One

Security Policies - Overview

Security Policies provide you with a customizable password policy and advanced settings. Enforce users to create a strong and secure password with password policy. The user's concurrent sessions and lock period setting can be configured with the advanced settings.
 

Password policy: 

Passwords are the most commonly used authentication factor. Many users re-use the same, insecure password for all their online accounts, compromising their organization's security.
To protect yourself from this common pitfall, make it mandatory for your users to create passwords that meet certain security standards.
   

To configure a password policy: 

  1. Sign in to Zoho One, then click Admin Panel in the left menu.
  2. Go to Security, then click Security Policies.
  3. Go to Password Policy, then select from the three preset Password Strengths or choose Custom.
  4. If you choose Custom, set:
    Minimum length for a Password
    The minimum number of characters the password must have.
    Mixed Password
    When this is enabled, users have to set passwords with both upper and lower case characters.
    Minimum special characters
    The number of special characters the password must have.
    Minimum numeric digits
    The number of numeric characters the password must have.
    Maximum password age
    The number of days users can use a password for.
    Refusal of previously used passwords
    The number of most recent passwords that users can't reuse.

  5. Click Add.

Concurrent Sessions and Lock Period   

Concurrent Sessions: With concurrent sessions, set how many browsers or devices a user can be signed in from at a time.
Lock Period: After the allotted limit of invalid sign-in attempts is reached, users will be locked out and prevented from signing in for the selected duration.

To configure other settings: 

  1. Sign in to Zoho One, then click Admin Panel in the left menu.
  2. Go to Security, then click Security Policies.
  3. Go to Other Settings, then set up Concurrent Sessions and Lock Period.
  4. Click Add.
  





    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION






                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          Offline Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal

                          Form Designer HR

                          Card Forms Food
                          Assign Forms Photography

                          Translate Forms Real Estate
                          Electronic Forms

                          Notification Emails for Forms Alternatives
                          Holiday Forms Google Forms alternative 
                          Form to PDF Jotform alternative





                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Configure allowed IPs

                                                                                                                Whitelisting IP addresses prevents unauthorized access and strengthens your organization's security. Once this is configured, you will only be able to access your organization from the allowed IP addresses. In the mobile application: For iOS devices: ...
                                                                                                              • Add security policy

                                                                                                                In the mobile application: For iOS devices: Open the Zoho One app on your mobile device. Then tap in the bottom-right corner, then tap Security Policies. Tap Add, then enter the Policy Name. Under Enforced Groups, choose the groups the policy will be ...
                                                                                                              • Configure password policy

                                                                                                                Passwords are the most commonly used authentication factor. Many users reuse the same, insecure password for all their online accounts, compromising their organization's security. To protect yourself from this common pitfall, make it mandatory for ...
                                                                                                              • Manage security policies for users

                                                                                                                Note: While performing sensitive actions, admins will need to periodically re-authenticate. Apply a security policy for a single user Sign in to Zoho One , then click Directory in the left menu. Go to Users, then click on a user. Click Security ...
                                                                                                              • Delete a security policy

                                                                                                                When a security policy is deleted, the priorities of the remaining policies will be reordered and applied accordingly. Learn more about policy priority. In the mobile application: For iOS devices: Open the Zoho One app on your mobile device. Tap in ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources