Managing Scheduled Replies

Managing Scheduled Replies

Communication is most effective when the intended message reaches the right person at the right time. However, this can be challenging when communication occurs across different time zones. By scheduling replies, businesses can ensure that responses reach customers at the appropriate time.

We have introduced additional enhancements to the scheduled reply feature:
  1. For agents, these enhancements mean better control, clearer tracking, and reduced risk of errors when managing replies.
  2. For admins, the updates help provide a bird’s-eye view to ensure consistency and timely interventions.
What’s new?

Scheduled replies view

Previously, agents had to sift through individual tickets to track scheduled replies, which made it tough to manage drafts or check statuses across multiple tickets. With the Scheduled Replies view, agents and admins can see all scheduled replies in one place.

This centralized view provides key details such as scheduled time, status, and thread information. This makes it easier to monitor, adjust, and ensure replies are set to send at the right time.

The view is grouped into two categories:
  1. All Scheduled Replies – Allows admins and agents to view all scheduled replies in the department.
  2. My Scheduled Replies – The default view for agents, where they can view and manage their own scheduled replies.

Table view for scheduled replies

The table shows important details like thread content, scheduled time, status, and timezone. Agents can also customize the view with additional fields and perform the following actions:
  1. Jump to Scheduled Reply: Quickly navigate to the specific thread from the table.
  2. Send Immediately: Send the scheduled reply right away, overriding the original scheduled time.
  3. Reschedule: Adjust the scheduled time of a reply.
  4. Clear Schedule: Remove the scheduled date and time, saving the content as a draft.
  5. Send Immediately & Close: Send the reply and close the ticket.

Mass actions for scheduled replies

To make managing scheduled replies even more efficient, agents can now select up to 50 records at once and perform mass actions like clear schedule or send immediately.

This is particularly useful in situations like handling urgent updates for a set of customers or sending reminders to clients for upcoming events. For example, if a change in an event date requires you to send relevant information to customers sooner than planned, agents can use the mass action feature to clear the scheduled replies for multiple tickets and send the messages immediately.



These features are available for customers across all DC. Please refer to the help document for more details. 

Kindly give it a try and let us know your feedback in the comments.  

PM: @Sumaya Howth

Regards,  
Velantina V
User Ed | Zoho Desk

    • Sticky Posts

    • 2024 Email Authentication Standards: Elevating Security with Google and Yahoo

      In contemporary email communication, email authentication plays a pivotal role in mitigating email fraud, spam, and phishing attacks. Brace yourself for a new level of security. Starting February 2024, Gmail and Yahoo will be implementing robust email
    • Using Agent Email Address as From Address

      Currently, while replying to a ticket, it is possible for agents to choose their own email addresses as 'from' addresses. Although we built this just for that little extra flexibility, in hindsight, it hasn't figured much in conventional usage.  Almost all businesses prefer that responses to their customers' tickets be sent from the common support/service email address and NOT from those of individual agents. During personal interactions at events, some of you have even made passing mentions about
    • Edit and Delete options in Comments

      A lot of teams have been using ticket comments extensively to collaborate everyday. Notification Center further improved this experience by bringing real-time updates. As we continue to build more improvements to this experience, we've shipped a small-yet-important
    • Webinar 2: Supercharged customer support for growing business

      Join us for this webinar and learn how to step up your support game using a real-time communication platform to generate happier, more successful customers. In this live webinar, we will will discuss the importance of SalesIQ for your support team and how it can help you:  Understand your customers better and their journeys to proactively support and engage them even before they ask for help.  Integrating real time conversations into Zoho Desk’s Support, providing a conversational customer service
    • Customize Colors of your Customer Self Service Portal

      You asked for it. We heard you. We're happy to roll out the most sought after feature request, Customizing the Colors of your Customer Self-service Portal. Now you can set the color of your customer portal to mimic your company's web site, so that your customers visiting the portal will not feel alienated by the default theme.  Go ahead and configure the color of the header, tabs, fonts and background according to your needs. You can either choose between default color themes like Blue, Grey, Green

    Nederlandse Hulpbronnen


      • Recent Topics

      • Translation Blueprint & Picklists with Custom Values

        Hello everyone, I downloaded the translation file and I'm not finding the blueprint transitions. Does this means that the transitions cannot be translated? Also, the picklist values to be translated in the document are not the same that are actually used the in module. For exemple, for my lead module, the picklist values for Lead Status are : Not-contacted, contacted, junk and lost lead. In the translation document (English to French), this is what I see: PicklistValues.Leads.Lead_Status.Contact
      • How to create a custom sales signal?

        I want to create a custom sales signal for a custom module. is it possible to create one? If anyone know please let me know
      • Only show products in offers based on lead source

        We work with several lead sources, each with their own products and different pricing. For example, one product might have two or three different prices. Sometimes, when creating a quote, the wrong product is accidentally selected. Is there a way to only
      • Narrative 7 - The importance of data sharing

        Behind the scenes of a successful ticketing system - BTS Series Narrative 7 - The importance of data sharing Definition Data sharing requires a commitment to preserving the integrity and dependability of shared data throughout its entire lifecycle. This
      • Check out in Meetings

        Why there is no check out in Meetings of Zoho CRM, very difficult to track
      • Issue with Zoho Projet

        Zoho Project on all the cellphones of my customer is crashing. He has mixed brands (Samsung and Pixel). Everything is fine on website and mobile website. Could not reproduce the issue in workshop using Samsung/Pixel/iPhone Uninstallation of Zoho Project
      • SecurePass email English language issue -- please hire someone to correct the English language issues sprinkled throughout your interface

        I wrote previously about some incorrect English in your SecurePass offering. After about six months it was corrected. I have never revoked permission before today and just discovered another language mistake that was not corrected. When you revoke a SecurePass
      • Published Components

        @zoho team, Checking if we can add a password for the public links as we have non-licensed users
      • Please Enable Snippets for Agents Adding Comments

        Snippets and templates are currently enabled for agents when they use the reply functionality. There is currently no way to add a template or snippets when an agent comments. This is really weird. Our agents don't use the reply functionality, only the
      • Tip of the Week - Extracting Data from JSON Columns

        Let's say you are importing a CSV or Excel file into Zoho Analytics. What if the file contains a few columns in JSON format? This is where Zoho DataPrep, embedded right within Zoho Analytics, comes in handy. This week's tip explains how to extract data
      • Deluge UI Updates

        Are there any updates planned for the Deluge UI in Zoho Desk? It feels quite dated and lack-lustre after you've spent some time in the CRM Deluge UI.
      • Zia Agents - Follow Ups

        It would be nice to have Zia Agents do follow ups. A lot of times agents are trying to schedule things with users and they say "can we set your printer up tomorrow?" and the user never says anything. A way to have a personalized reminder to the user automatically
      • Hide Agents name in Ticket Responses in "My Area"

        We were able to hide the agents name in the emails, however, the customer is able to see which agent has responded to a ticket in the thread of emails by going into their Help Center thread. Is there any way we can hide that information?
      • Option to Automatically Update Extensions

        Hello Zoho Desk Team, We recently received an email notifying us about an extension update that must be done manually. We’d like to request a feature that allows extensions to be updated automatically without requiring manual intervention. This would
      • Embed Report with Auto Height

        Hello Developers, When we embed report within Page, we are getting one awesome feature to adjust the report height. "Auto" and "Custom' height. This "Auto" option works well when we have no records. But I want to embed report based on some conditions
      • Zoho Payroll: Product Updates - August 2025

        This month’s updates to Zoho Payroll bring enhanced efficiency and smarter features, simplifying payroll management for users in India, UAE, KSA, and US. Read on to explore how these updates can streamline your workflow. Filter Pay Runs by Type (India,
      • Numerical Rating for Interviewer Assessments

        Introducing Numerical Rating, a powerful new addition to interviewer assessments that brings precision and flexibility to candidate evaluations. ✅ What is Numerical Rating? Numerical Rating lets interviewers assign a score for each question in the assessment,
      • User Tips: Adding Multiple Products (Package) to a Quote v2.0 (with Client Script)

        This solution is an improvement on the original idea which used deluge. My solution was posted in the comments are: https://help.zoho.com/portal/en/community/topic/adding-multiple-products-package-to-a-quote The updated version uses client script instead
      • Are downloadable product available in Zoho Commerce

        Hi all. We're considering switching to Zoho Commerce for our shop, but we sell software and remote services. Is there a features for downloadable products? I can't find any information about this. Thank you very much Alice
      • Custom image for each contact using merge tag

        Hi, I'm wondering if it's possible to set up an email campaign to display a different image for each contact using a custom field for the image url. I tried inserting custom html: <img src='$[UD:APP_IMAGE_URL||]$'/> but the editor seemed to reject this and did not actually add anything to the email template. Has anyone got any ideas? cheers, Jeremy
      • Comment Reactions like a Thumbs Up

        Can we please have the ability to emoji react on comments or at the very least, thumbs a comment up? Literally every other project management system out there can support this and it is very much needed to just acknowledge a comment instead of completely
      • Zoho Mail Search Engine Sucks

        Hello There! I really like all the features of Zoho Mail and I believe is way better than Gmail except for the Search Function. I believe Zoho Mail has a very poor search function, if you misspelled a word in the search box, Zoho Mail won't display any
      • Allow Subtasks and Task Lists to have their own Layout

        I'd like to have the ability for subtasks and task lists to have their own layout.  A subtask for us doesn't require all the fields that a parent task has.  The subtask seems cluttered with all the extra fields. Within a project Task List had different purposes.  I'd like the task layout to be different for some task lists.
      • How to update Customers in Zoho Books through Zoho Flow?

        Updating customers in Zoho Flow using a "update customer" action is deleting contact persons in Zoho Books.
      • How to transfer credit between customers?

        Hi All, We have a slightly odd situation. It happens that we have two separate customers that are related to each other personally. One customer has an amount of credit, and would like to use that credit to pay the *other* customers invoice. How would
      • Zoho Books Reports: Basic report with total items sold and Cost of goods sold

        How can books show a report with Item Name || Qty Sold || Total Revenue || Total Cost of Goods Sold || Margin I need to factor in also invoices that have been credited where customers returned good. This seems like such a basic report, I'm sure I'm missing
      • The amount entered is more than the balance due for the selected bills."

        Hi Team i am trying to record payments for vendors using API and getting this error in response as { "code": 28011, "message": "The amount entered is more than the balance due for the selected bills." } JSON is prepared according to Documentation and
      • VBA handling named ranges

        In VBA I'm able to work with a single cell named range. E.g. Set Jr = Range ("Year").Value. Also other options are working fine, like Range("Year").Address shows $L$3. However a named range refering to multiple cells is not working for me. Eg. tbl_Test
      • Kaizen #176 - Optimizing the Use of Record ID Variables in Zoho CRM Queries

        Hello everyone! Welcome to another week of Kaizen! Since the release of Queries, we have covered Handling Query Variables in Zoho CRM, Serialization and Schema Management, and Leveraging the 'crmAPIResponse' object in Queries in previous posts. Today,
      • Unbilled Items Report?

        Hello! Is there any way to display a list of items that remain unbilled, without creating an invoice for each customer to see if the unbilled items box is displayed? ;-) Ben
      • Consolidation of Multi currency

        Would like to discuss on the possibility of consolidating the ZOHO companies
      • Landed Cost Allocation / Custom Duty manual data entry

        My client is an import business. They must manually enter the duty for each item with landed cost allocation in Bill. This is because customs duties cannot be allocated based on Quantity, Value, Weight, and Dimensions. Manual data entry is highly time-consuming
      • Territories Just Don't Work

        I have been on chat and screenshare support for the past 3 days and am getting no resolution so hopefully, someone here can help me. I am the Super Admin of my organization. We publish books globally. I want to break down the books into territories so
      • Negative Opening Balance

        How can I add Negative Opening balance - meaning a credit balance to a Customer or a debit balance to a vendor? If I go thru Sales-->Customers, and if the opening balance is Rs. 1000 (credit balance), it does not allow me to enter a "minus" sign or mention
      • Single-Line Invoicing from Sales Order Despite Multiple SKUs Shipped

        We deal mostly with Government Tenders And Lets say we got a tender that needs 125 XYZ Laptops Then we found 95 Laptops with a different SKUs and 30 Laptops with different SKUs We talk with the IT department of the government company and they approve
      • 📣📣 Zoho Bookings Schedulathon 2025 is here!

        Hey Zoho Bookings fam, We're excited to invite you to our first-ever hackathon: Yes, Zoho Bookings Schedulathon 2025 is live now. This is a virtual event and you can participate anywhere from the world. Businesses should be able to set up meetings from
      • I want to send out a new newsletter each month

        Without rebuilding a whole journey is there a way to create a new newsletter that is sent to an existing journey monthly?
      • Reinstalling Workdrive Truesync client

        Hi, I attempted to update to the beta version of TrueSync, but it was unstable and kept crashing, so I need to revert to the stable version. How do I properly reinstall TrueSync on a Windows PC? I couldn't install the 3.15.x version directly over the
      • Evaluating Creator; yesterday fine; today connection times out

        Yesterday I spent hours creating a new app, and it worked fine. Today I cannot access creator.zoho.com. Is this common? I'm in the evaluation mode, but I'm thinking I'm going to keep looking. It worked from my home computer, and now I'm checking it from my work computer. My work computer always works just fine, so I shouldn't htink there would be special settings or anything. If there are, how to find out what they could be? Using Chrome on Windows XP The error I get is: The webpage at https://creator.zoho.com
      • Pivot Chart seems to show "old" data - how do I make it update?

        I wonder how to make a Pivot Chart "update" its data contents. Here is the background: I need to report a subset of data that is so complicated that it is easier to make a calculation and put the result in a "reporting form", and then display the data from that form.  So, I get data from the "original form" GRANTS, make some calculations and put the result in the "reporting form" PERIOD.  Now I can watch the result in a list called LIST, which works fine. The list LIST shows that form PERIOD contains
      • Next Page