Unify Overlapping Functionalities Across Zoho Products

Unify Overlapping Functionalities Across Zoho Products

Hi Zoho One Team,

We would like to raise a concern about the current overlap of core functionalities across various Zoho applications.

While Zoho offers a rich suite of tools, many applications include similar or identical features—such as shift management, learning management, and knowledge bases—implemented in different ways and at varying levels of development.

Current Issue:

  • Fragmented Experience: It’s often unclear which application is best suited for a task, leading to confusion and inefficiencies.

  • Inconsistent Functionality: Some features (e.g., shift management in Zoho Shifts) are robust and well-designed, while their counterparts (e.g., shift management in Zoho People) feel outdated or limited.

  • Redundant Development: Multiple teams appear to be building and maintaining parallel solutions, likely leading to resource inefficiencies.

  • Increased Cost for Users: Customers subscribing to bundles like Zoho One may still need to purchase additional apps to get the best version of a core feature.


Examples of Overlap:

  • Shift Management: Found in both Zoho People and Zoho Shifts.

  • Learning Management: Available in Zoho Learn, Training Central, and Zoho People.

  • Knowledge Base: Present in Zoho Desk, Zoho SalesIQ, Zoho Learn, and elsewhere.

  • Bots and Instant Messaging: Bots and automated messages can be created in Zoho SalesIQ, Zoho Desk, and Zoho CRM—each offering different features and implementation styles. Why not designate Zoho SalesIQ as the centralized bot builder and instant messaging solution, and integrate it seamlessly into Desk, CRM, and other apps?


Feature Request: Unified and Modular Functionality

We propose that Zoho unify its overlapping features into single, modular products that can be:

  • Embedded directly within relevant applications (e.g., Zoho Shifts inside Zoho People as a tab/module).

  • Used as standalone apps where appropriate.

  • Maintained with a single, consistent codebase and UI/UX.


Benefits:

  • Improved User Experience: Easier navigation and reduced confusion.

  • Consistent Functionality: Same features and capabilities across all touchpoints.

  • Efficient Development: Focused effort on one version of each core feature, reducing duplication.

  • Better Value: Users get full-featured tools without needing to purchase extra applications outside of their bundle.

We believe a unified, modular approach to feature development will significantly enhance the usability, efficiency, and value of the Zoho ecosystem.

Thank you for your consideration,
Ram

    • Sticky Posts

    • How to Add Users to your Organization in ZohoMail?

      A better clarity so you can create other users to start using Zoho Mail. You can directly Add Users from the Control Panel to your Organization. You can invite users with the existing email address. If the person (user) already uses ZohoCRM, then you can import users from Zoho CRM. You can also import them using a .csv file. (if you are planning to add them in Bulk)  In this topic, We will be discussing on how to Add and Invite users only.  The Import options are self explanatory. ____________________________________________________________________________________________________________

    Nederlandse Hulpbronnen


      • Recent Topics

      • Tag Adding Option in Kanban Card Customization Bigin CRM Mobile App

        I would like to request an option to add and display tags on Kanban cards in the Bigin CRM mobile app. This feature would make it easier to categorize deals and quickly identify priorities while working on the go.
      • Empowered Custom Views: Cross-Module Criteria Now Supported in Zoho CRM

        Hello everyone, We’re excited to introduce cross-module criteria support in custom views! Custom views provide personalized perspectives on your data and that you can save for future use. You can share these views with all users or specific individuals
      • Associating a Candidate to a Job Listing

        Hello, I am trying to use Zoho Forms embedded on my website for candidates to apply for a job opening. I want the form then to tie directly with zoho recruit and have the candidate be automatically inputed into Recruit as well as associated with the specific
      • WhatsApp Voice Message Sending Option in Bigin CRM

        I would like to request a feature that allows users to send WhatsApp voice messages directly from Bigin CRM. This would help improve communication efficiency and make it easier for teams to respond quickly to customer inquiries.
      • CRM: hosting a single html file in Zoho and displaying it as a widget

        I have seen that CRM offers the option of uploading a web project to Zoho itself and displaying it as a widget in CRM. The instructions then talk about setting a development environment with Node and developing an application to upload to Zoho. But I
      • How to change position button transtition of Blueprint?

        Hi Everyone, Look at my screenshoot, it is possible move the reject button to the right? I couldn't find that setting in the blueprint. Thank you.
      • Multi file upload

        Hi, I just wonder if one could upload multiple files in one shot, say between one and three files, without adding multiple File Upload fields? Thanks, Alalbany
      • Sorting Descending in a lookup

        I have a case number lookup on multiple forms. I need the most recent added to appear at the top of the lookup or as the list of cases grom it's too much to scroll. Is there a way to have a look up sort descending?
      • Auto-upload Creator Files to WorkDrive

        Hi everyone, I’m working on a workflow that uploads files from Zoho Creator to specific subfolders in Zoho WorkDrive, as illustrated in the attached diagram. My Creator application form has two multi-file upload fields, and I want—on successful form submission—to
      • Asap Widget 2.0

        Where's the documentation for the new ASAP widget? https://www.zoho.com/desk/developers/asap/#introduction this one is outdated How can we dynamically navigate between different views? How can we prefill ticket forms using ASAP 2.0?
      • Can the Trigger be changed?

        I'm afraid I already know the answer, but here goes... After activating a workflow (under Campaigns > Automations), Then later choosing to Edit the workflow, Can the Workflow's Trigger be changed? Currently the entire Trigger section + options are gone
      • Marketer's Space: Proven tips to improve open rates – Part I

        Hello Marketers! Welcome back to another post in Marketer's Space! In this week's post, we'll discuss the ever-important concept of open rates. This will be a multi-part series, as we have a range of topics to cover. Open rates—which measure the percentage
      • Can't send nor receive emails on my external email accounts since this morning

        Greetings, I have two external accounts integrated into Zoho mail through POP3 + SMTP. These accounts have always worked normally since the day I've set them up. Starting 10:30 AM this morning (Western European Time) both suddenly stopped sending and
      • Creating Custom PDF Template from Form

        I am trying to create a custom PDF from form submissions. I have the standard subscription and it indicates that PDF forms are included. I cannot find anywhere to create PDF forms. I try to follow the instructions from here: https://help.zoho.com/portal/en/kb/forms/form-settings/pdf-settings/pdf-editor/articles/creating-your-own-pdf-template#Creating_your_template_from_the_scratch
      • Cannot connect to imap.zoho.eu on iOS26

        Hey, I recently migrated to another iPhone and since then use iOS26. Every since then, I was not able to connect to "imap.zoho.eu" from Apple Mail. I tried deleting the account and adding it again, did not work. I tried creating an app password, didn't
      • Important Update: Facebook Metrics Deprecation & Impact on Zoho Analytics

        Dear Zoho Analytics users, Facebook has deprecated a set of metrics from the Facebook Pages Insights API, effective November 15, 2025. As a result, these changes will affect any reports and dashboards in Zoho Analytics that rely on Facebook Pages data.
      • Quick Copy Column Name

        Please add the ability to quickly copy the name of a column in a Table or Query View. When you right-click the column there should be an option to copy the name, or if you left-click the column and use the Ctrl+C keyboard shortcut it should copy the
      • Conditional Field Visibility in Bigin CRM

        I would like to request support for conditional field visibility within Bigin CRM. This feature should allow administrators to configure show/hide rules for fields based on predefined criteria (e.g., field values, picklist selections, stage changes,
      • Introducing Zoho MCP for Bigin

        Hello Biginners! We're excited to introduce Zoho MCP for Bigin, a completely new way of interacting with Bigin data using AI. With Zoho MCP, you can securely connect your Bigin account with popular AI agents like Claude, Cursor, Windsurf, and VS Code,
      • MCP > Creator connection failing with Claude

        I'm trying to get claude to access any of my Zoho Creator apps and it keeps failing. I have enabled all tools for creator and ensured in claude settings that everything is authorised. Here is what claude says : Unfortunately, the error messages I'm receiving
      • Is it possible to sync data every 5–10 minutes in Zoho Analytics (CRM or Excel imports)?

        Hello Team, I want to know if Zoho Analytics supports near real-time syncing of data from different sources. My requirements: I am importing data from Zoho CRM → Zoho Analytics I also have some datasets maintained in Excel/CSV I want both data sources
      • Feature Request: Dynamic Dimension Control for zc_LoadIn Popups

        As detailed in this community discussion, Zoho Creator's zc_LoadIn parameter is a vital tool for opening components (forms, reports, or pages) in modal dialogs via HTML snippets, Notes, or Rich Text Fields. While powerful, this feature suffers from a
      • Subforms in stateless forms

        I think the title says it all. We need to be able to add subforms to stateless forms. Currently the only workaround is to create a Form and delete each record upon submission of the form. I need to build an interface to update our inventory. Basically
      • Text wrap column headers in reports?

        Is it possible to auto wrap column headers so that a longer multi-word header displays as two lines when the column is narrower than the width of the header title?
      • Request to Permanently Delete Email User (info@mehboobgulf.com ) from Old Organization

        “Please permanently delete the user email info@mehboobgulf.com It is still associated with my old Zoho organization. I cannot delete it because it shows ‘You cannot delete email. Zoho host’. I need to use this email in a new Zoho account.” I shell very
      • Request to Permanently Delete Email User (info@mehbobgulf.com ) from Old Organization

        Please permanently delete the user email info@mehbobgulf.com It is still associated with my old Zoho organization. I cannot delete it because it shows ‘You cannot delete email. Zoho host’. I need to use this email in a new Zoho account.”
      • What’s New in Zoho Inventory — Latest Features, Integrations & Updates | December 2025

        Zoho Inventory has evolved significantly over the past months, bringing you smarter, faster, and more connected tools to streamline your operations. Whether you’re managing multichannel sales, complex fulfillment workflows, or fast-moving stock, our newest
      • Marketer’s Space - Multi-Channel Campaigns for the Biggest Shopping Week with Zoho Marketing Automation

        Hello marketers, Welcome back to another post in Marketers Space! The biggest shopping week of the year is almost here, and it’s your moment to shine without the stress. With Black Friday and Cyber Monday just around the corner, being present across email,
      • Client host [89.36.170.5] blocked using Spamhaus

        Hello please make make actions for delist ..... "Client host [89.36.170.5] blocked using Spamhaus"
      • Pricing Strategies: #5 Stay local, Price & Sell Global

        Arun had always dreamed of taking his handmade craft business beyond his hometown. For years, he sold locally. Most of his customers are familiar faces, in our usual currency and with the exact expectations. But one day, a traveller visited his workshop
      • What is the easiest way to move Hotmail emails to an IMAP server?

        The easiest way to move Hotmail (Outlook.com) emails to an IMAP server is to add your Hotmail account directly to any email client that supports IMAP, then copy the messages across. This avoids paid tools and keeps the process simple. Fastest free method:
      • No feedback from Zoho Books regarding Yodlee feeds for Investec

        I reported on 6 Feb 2025 that the Bank Feeds for Investec bank via Yodlee are not working. To date there has been no resolution. You are charging us for a suite of products where the functionality does not work. Please advise how you will refund me for
      • Turn off Knowlege Base Follow options and Follower lists

        Is there a way to hide or turn off the option in the Knowledge Base for users to follow specific departments/categories/sections/articles? If not, is there a way to turn off the public list of followers for each of those things? Otherwise, customer names
      • Custom validation in CRM schema

        Validation rules in CRM layouts work nicely, good docs by @Kiran Karthik P https://help.zoho.com/portal/en/kb/crm/customize-crm-account/validation-rules/articles/create-validation-rules I'd prefer validating data input 'closer to the schema'
      • Suggestion: Option to Re-run a migration

        As I'm going through a migration process, I like the IMAP migration tool, but it would be better if there were an option to re-run the same migration as configured. There's not even an option to copy/edit one that's already there. Just run if it hasn't
      • Text snippet

        There is a nice feature in Zoho Desk called Text Snippet. It allows you to insert a bit of text anywhere in a reply that you are typing. That would be nice to have that option in Zoho CRM as well when we compose an email. Moderation Update: We agree that
      • Service One. Bill Another. Zero Hassle.

        In field service operations, one challenge often comes up: the person who needs the service isn’t always the one who pays for it. Think about tenants vs. property managers, corporate offices vs. their finance departments, or school buildings vs. central
      • Presenting ABM for Zoho CRM: Expand and retain your customers with precision

        Picture this scenario: You're a growing SaaS company ready to launch a powerful business suite, and are looking to gain traction and momentum. But as a business with a tight budget, you know acquiring new customers is slow, expensive, and often delivers
      • Can Zoho Flows repeat Actions more than once?

        I'm attempting to make an intentional Zoho Flow loop using the below layout. However, when "WithinLimit" condition is met, the program fails to execute the action "Get & Add Request Co..." again. Is this by design? Is Zoho Flows unable to repeat actions
      • Video interviews not compatible on mobile

        Hi Zoho,  The 2-way video interview feature you have added to Recruit would be great if the candidate was able to use the link to the video on a mobile phone, it doesn't work on Samsung browser, it doesn't work on chrome/firefox mobile version of browser,
      • Next Page