Unique and Random IDs in Zoho Forms: Organize and Secure Your Data Efficiently

When it comes to form submissions, organizing and identifying entries effectively is crucial. Zoho Forms offers two versatile ID generation options for submissions: Unique ID and Random ID. Each serves distinct purposes, providing flexibility to meet diverse business needs.

What are Unique and Random IDs? 

Unique ID: A sequential, automatically generated character assigned to each form submission. It is primarily used for systematic organization and easy tracking. For example, if the first submission is assigned "U001," the next submission will be "U002," and so on.

Random ID: A randomly generated character string attached to each submission; ideal for ensuring data privacy and providing a layer of security. For example, a submission could be assigned "R8G2XY9K" or something similar, with no predictable pattern.

When and where to use them 

1. Unique ID: When sequence matters

Systematic tracking: Sequential numbering makes it easy to sort, reference, and organize submissions.

Use cases

• Invoice generation for online orders.
  
• Assigning ticket numbers for events or customer support.
  
  

2. Random ID: When security is key

Data anonymity: Protect sensitive data by removing sequential predictability.

Use cases

• Registration forms for contests requiring confidentiality.
  
• Unique coupon or referral codes for promotional campaigns.
  

 

How to use Unique and Random IDs in Zoho Forms 

Setting up Unique ID

1. Navigate to the Form Builder.
   
2. Add the Unique ID field from the Advanced Fields section.
   
3. Configure the starting number and prefix/suffix as per your preference.
   

Setting up Random ID

1. Add the Random ID field from the Basic Fields section.
   
2. Customize the length and format to align with your requirements.
   
3. You can also choose to Restrict ID Repetition to ensure each Random ID is unique with no duplicates.
   

 

Choosing the right ID type for your needs

Criteria	Unique ID	Random ID
Organization	Best for systematic tracking and order-based processes	Suitable for cases requiring anonymity and security
Data Sensitivity	Moderate level of privacy	High level of privacy and confidentiality
Predictability	Sequential	Randomized
Common Use Cases	Invoices, support tickets	Contests, referral codes

 

Zoho Forms’s Unique and Random ID features ensure you have the right tools for efficient data management and enhanced data security. Whether you need a straightforward sequential record or a secure randomized identifier, Zoho Forms adapts to your needs seamlessly.

Start organizing and securing your data with Zoho Forms today!

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