Year end wrap: Out-of-Office Made Easy with Zoho Mail

As we wrap up 2024, now is the perfect moment to take control of your email routine and gear up yourself for a productive and successful new year.

We have curated a series of weekly tips to help you master your email management starting today. Watch out this space to achieve a clear and focused inbox.

Get your inbox prepared for the year-end break

With the holiday season right around the corner, one thing to consider is how to manage your inbox when you are away. While you are packing for a vacation and getting ready to disconnect, you might start to wonder how your colleagues will know that you are unavailable to respond to emails.

The idea of manually replying to each message after the much-needed break might be overwhelming. Wouldn't it be great to have a solution where you don’t have to lift a finger but your inbox is taken care of while you are away?

Out-of-Office Made Easy with Zoho Mail

Out-of-Office replies in Zoho Mail will help you set up a custom message that will be sent as an automatic response to anyone who emails you during your absence. It’s an effortless way to keep everyone informed about your unavailability, ensuring that the important contacts know when to expect a response or whom to reach out to in your absence.

Setting up out-of-office

So, here’s how you can set up Out-of-Office responses in Zoho Mail to ensure everyone is kept in the loop while you are away:

1. Login to your Zoho Mail account
   
2. Click the Settings icon and navigate to Out-of-Office.
   
3. Provide the Start/ End date and time for which you want to configure the Out-of-Office message.
4. By default, the Out-of-Office messages are sent all through the day. Choose the days on which you want to send the emails if you want the auto-response to be sent on specific days instead of all days.
   
   
5. You have the option to choose whether you prefer to send an automated response only to organization users, external users, or both.
6. Specify the subject for your automated email and provide the out-of-office email content that should be sent to the senders.
7. To send out of office messages to external senders, select the Enable automated responses to external users checkbox.
8. Enter the other required details and click Save to set up Out-of-Office replies.

With your Out-of-Office response now set up, you can truly unwind. Sit back, relax, and enjoy your vacation without worrying about missing any important emails.

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