How Contract Types and Templates Form the Backbone of Zoho Contracts

How Contract Types and Templates Form the Backbone of Zoho Contracts

Every contract in Zoho Contracts starts with two essential elements: Contract Type and Template. These are not just administrative steps. They define how every contract in your organization is created, governed, and managed over time.

Let us look at the design thinking behind these choices.

1. Contract Types — The Core Structure of Every Contract 

When you create a new contract, the first thing you do is select a Contract Type such as NDA, MSA, or SOW. Setting up a contract type template may appear complex initially, but it greatly simplifies and strengthens the process once in place.

Each contract type in Zoho Contracts acts as a blueprint. It holds:
  1. The associated template
  2. The form fields and metadata
  3. The workflow rules and settings

By tying all of this to the contract type, we ensure that:

  1. Every contract of that type follows the same standards and approval workflow.
  2. Reports, dashboards, and audits stay accurate.
  3. Administrators can make centralized updates without manually editing each contract. 

This structure allows organizations to grow without losing control over how contracts are created and managed.


2. Structured Templates — Consistency Meets Efficiency 

​Templates go hand in hand with contract types. They are not just pre-written documents but structured frameworks that bring order and efficiency.

A structured template in Zoho Contracts includes:

  1. Pre-assembled clauses and alternative clause languages
  2. Defined attachment sections
  3. Organization-wide themes, headers, and footers


In addition to these foundational elements, templates support several advanced capabilities that make contract creation faster, more accurate, and easier to maintain:

  1. Structured Components: Elements such as intro text, clause blocks, and attachments are clearly identifiable, making it easy to track and manage changes across the contract.
  2. Standard and Alternative Language Options: Templates provide both standard and alternative versions of clause language, helping authors choose the most appropriate wording based on the contract’s context. 
  3. Reusable Clauses: Commonly used clauses can be reused across multiple contract types, ensuring consistency while reducing repetitive authoring work.
  4. Clause Reordering: Authors can rearrange clauses without affecting the underlying structure of the document.
  5. Pre-Filled Values: Templates can automatically pull details such as organization information, counterparty data, or user details directly from system records, reducing manual data entry.
  6. Centralized Clause Management: Updating a clause once ensures that the change is reflected across all templates where it is used, preventing inconsistencies, preventing outdated language, and reducing maintenance work.
  7. Auto-Generation of Amendment Letters: Contracts created using the templates are structured with named ranges, making individual clauses easily identifiable. This structure enables automatic generation of amendment letters by clearly tracking and reflecting changes made to specific clauses, significantly reducing manual effort.
  8. Clause-Level Insights: Templates enable reporting on how clauses are used, modified, or negotiated, helping teams identify trends, improve templates, and strengthen policy adherence.
  9. Recognizable Clauses: Enables the system to understand which clauses are used in a contract type and detect deviations from standard language, which supports risk assessment and compliance monitoring.

The goal is to let users focus on the actual business terms instead of formatting, inserting clauses every time, or verifying compliance.


Both Contract Types and Templates work together to:

  1. Maintain consistency and governance
  2. Simplify large-scale administration
  3. Reduce manual work and risks of variation
  4. Enable clear, standardized reporting and analytics
  5. Reliable compliance and risk management

By building contracts on strong, predefined structures, Zoho Contracts ensures that every agreement — no matter who creates it — follows the consistent and reliable process.



Stay tuned for Why Document Integrity Matters at Every Stage of the Contract Lifecycle.

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