Private Sharing - Share notes with only people you choose

Private Sharing - Share notes with only people you choose


We know that some of you have been waiting for this feature. Yes, Notebook now supports Private Sharing, where you can share notes with only the people you want. 

Private Sharing allows you, the account owner, to share notes securely with people you trust… and only them.

To Share a note:

1. Open a note.
2. Click/Tap on the “Add User” icon placed on the action tool bar.
3. Click/Tap  “Add Members"
4. Enter the email address or mobile number of users you want to share the note with.
5. Select the user from the suggestio​n list or press “Enter.”
6. Click/Tap “Share.”
7. An email will be sent to selected users with a link to open the note.

To view all the notes shared with you:

1. Open the Notebook app.
2. Click/Tap “Shared with me” to view all notes shared to you.
3. Open a note and tap on the user icon to see who shared the note with you.
(Note: Overall search results in Notebook will also include notes shared with you)

You can unshare a note if you do not wish to view it under “Shared with me.:
  1. Open the note shared with you
  2. Click/Tap Menu, and then select 'Unshare'. 
If you open that note again using the shared note link, it will appear once more under “Shared with me.”

To remove users you’ve shared with others.
  1. Open the note
  2. Go to “Add User’
  3. Click/Tap 'Delete' from the user you would like to remove.
Share notes with your organization:

If you are a part of an organization, you can now share your notes with all users in the organization at once. Simply select “Share with Organization” to share your note with everyone, rather than manually sharing with individual separately. Users in your organization will be able to see the note using the note URL.

To block sharing from another user:
  1. Open the shared note from that user
  2. Click/Tap the user icon, and then select 'Block Contact'. 
Note: Once you’ve blocked a user, they will not be able to share any notes with you in the future.

Sharing Limits:

You always share a note in “read-only” mode. You can share a note with up to 50 users. You can share up to 50 notes with your organization. You can share up to 500 notes privately. You can receive a maximum of 250 notes.

We hope you find this update useful! This feature is like a new born baby. Therefore, if you face any difficulties in handling it, please reply back to us and we will take care of this for you.

As we mentioned before, we’re also working to add more capabilities to Notebook like editing shared notes, set permissions to shared notes, and more. Keep an eye out here for those updates!

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