Weekly Tips: Schedule Your Emails with Zoho Mail

Weekly Tips: Schedule Your Emails with Zoho Mail

As a business, it is recommended to consider the best time to send an email, taking into account the recipient's time-zone or their work hours to have your email on top of their inbox. Sending an email when your recipient is most likely to check their inbox can ensure they acknowledge and respond to your message.

This is especially important if you have users spread across different regions or countries. So, how do you make sure to send the email at the right time, considering the time difference?

Scheduling emails

Zoho Mail's Send Later option allows you to set up schedules for your email and send it at a chosen time later. You can schedule an email to send it one time to your recipients or set up recurring emails to be sent at regular intervals. These emails will be in your Outbox folder and will be sent at a fixed time. 

How to Schedule Emails:

  1. Log into your Zoho Mail account.
  2. Click New Mail to open the editor. Draft your email as usual.
  3. Add attachments, if any.
  4. Click on the Send Later option.
  5. Select the Schedule tab to set up a schedule for the email.
  6. Choose the Scheduling Interval, particular date, time, and timezone to set if you choose the Custom date and time option. 
  7. Click Save. 
  8. Once you click Send, the email will be moved to the Outbox and will be present there until the time you have scheduled. 
Just schedule your email and let Zoho Mail take care of the rest!

    • Sticky Posts

    • Weekly Tips :Instantly find what you need with Attachment Viewer

      Your inbox must be packed with project emails, shared notes, and scattered attachments. You are looking for one specific file—a presentation slide or maybe a media clip from a team update—but don’t want to dig through endless email threads or switch between

    • Weekly Tips: Insert frequently used phrases in a jiffy using Hotkeys

      You often find yourself using similar phrases in an email —like confirming appointments or providing standard information. Constantly switching between the mouse and keyboard interrupts your flow and slows you down.Instead of typing the same phrases over

    • Weekly Tips: Customize alerts from your Priority Users

      You might receive hundreds of emails daily, but messages from your manager, clients, or team leads often require immediate attention, as they may contain urgent requests or critical updates. How would you ensure you never miss important messages from

    • Weekly Tips : Automatically clean clutter with Junk cleanup interval

      If you regularly receive many unwanted or spam emails, your Spam folder can quickly fill up and start taking up valuable storage space in your Zoho Mail account. Instead of manually clearing it every few days, you might find it helpful to enable automatic

    • Weekly Tips : Save Time with Saved Search

      Let's assume your work requires you to regularly check emails from important clients that have attachments and were sent within a specific time period. Instead of entering the same conditions every time—like sender, date range, and attachments included—you