Zoho Payroll: Product Updates for India - May 2025

This May, we are glad to unveil new capabilities in Zoho Payroll that simplify your payroll activities. Here's the list:

1. Let Employees Choose Their Tax Deduction Method for One-Time Payments

2. Calculate variable earnings based on percentage of CTC

3. Carry forward unclaimed reimbursements and encash them quarterly

1. Let Employees Choose Their Tax Deduction Method for One-Time Payments 

When making one-time payments, such as bonuses, the manner in which tax is deducted makes a significant difference to an employee's take-home pay. With this new feature, you can now provide employees with the ability to decide how they would like the tax deducted from such payments.

This feature is currently in early access. Contact support@zohopayroll.com and we'll enable this feature for you.

Your employees can choose from the options you provide from the employee portal. You can give them three choices:

Option	How it works?
One-Time Deduction	The full tax amount is deducted at once. The remaining amount is credited to the employee.
Monthly Deduction	The full bonus amount is credited upfront. The tax is deducted in future months.
Ad-Hoc Deduction	An amount specified by the employees is deducted during the time of disbursement. The remaining tax is deducted in future months.

Here’s how you can implement this for the employees in your organisation:

• Go to Pay Runs on the left sidebar.
• Click Create Pay Run in the top right corner and select One Time Payout.
• Select the one time component and when you would like to pay the employees.
• Select the Allow employees to select their tax preference checkbox.
• Select if you want to allow ad-hoc based tax deductions.
• Set a deadline for employees to submit their tax preference.
• Click Save and Continue.
• Add employees to the one time payment and click Continue to Payroll.
• In the one-time payroll screen, click Allow tax preference in the top right corner.
  

Note: For employees who do not have access to the employee portal, you can select their preferred tax deduction method by selecting the employee.

Your employees can now log in to their portal and choose their preferred tax deduction method.

 You can also opt to lock the ability for employees to submit their tax preference before the deadline date, if required. To do this:

• In the one-time payroll screen, click Lock Tax Preference in the top right corner.

Your employees will no longer be able to submit their preferred tax deduction method. Once the deadline has passed, the ability for employees to submit their tax preference will be locked automatically. However, you can choose to extend the deadline for employees to submit their tax preference. Here's how:

• In the one-time payroll screen, click Extend Tax Preference in the top right corner.

 If you want to have a backup, you can also export to download the tax preference.

2. Calculate variable earnings based on percentage of CTC

Variable earnings are earnings that are not fixed and vary based on the performance of an employee. In Zoho Payroll, you can now calculate these variable earnings such as bonus based on percentage of CTC (Cost to Company) of an employee.

This feature is currently in early access. Contact  support@zohopayroll.com and we'll enable this feature for you.

For example, you have two employees - employee A and employee B - in your company. For employee A, you want to calculate their bonus based on 5% of their CTC. For employee B, you want to calculate their bonus based on 10% of their CTC. Here's how you implement this in Zoho Payroll:

• Navigate to Settings > Salary Components.
• Click Add Component in the top right corner and select Earning.
  
• Select Bonus as the earning type.
• Select the Make this earning a part of employee's salary structure option under Other Configurations.
• Select Percentage of annual CTC as the calculation type.
• Add other details about the bonus.
• Click Save.

Once you've saved this earning, you associate it to an employee by including one-time payments as part of their salary structure.

• You enter the bonus percentage as 5% of annual CTC for employee A and 10% of annual CTC for employee B.

When the pay run is processed for the variable earning, the bonus of 5% and 10% of annual CTC will be calculated for employees A and B respectively.

3. Carry forward unclaimed reimbursements and encash them quarterly  

You can now choose to carry forward your employees' unclaimed reimbursements and encash them on a quarterly basis.

This feature is currently in early access. Contact  support@zohopayroll.com and we'll enable this feature for you.

For example, let's say you want the telephone reimbursement that, when unclaimed by employees, gets carried forward and encashed at the end of the quarter. Here's how you can implement this in Zoho Payroll:

• Go to Settings and select Salary Components.
• Switch to the Reimbursements tab and select Telephone Reimbursement.
• Enter the other details and select Carry forward and encash quarterly for the How do you want to handle unclaimed reimbursements? field.
• Click Save.

The unclaimed telephone reimbursements of your employees will be carried forward from the beginning of the year and will be encashed at the end of the quarter.

​

​

---

​

​That's a wrap for now! We are always eager to hear your suggestions so we can help you do payroll better. Feel free to share them in the comments below.

If you need any assistance, please write to us at support@zohopayroll.com, and we'll help you. Stay tuned for more updates from Zoho Payroll.

With a shared purpose,
The Zoho Payroll Team

• Topic Participants

• Bennet Noel L

  

• admin

• Sticky Posts

• Zoho Payroll | Quarterly Product Updates For 2024

  As we navigate through the ever-changing payroll landscape, we bring you the latest updates that span the first quarter of 2024, tailored to meet the diverse needs of employers and employees in India, the UAE, and the US. From useful integrations to refined

• Introducing Academy 🎉: your go-to hub for all things payroll

  Hello! We're thrilled to launch our newest payroll resource hub - Academy by Zoho Payroll [for India] - the information repository where you can go to learn everything about payroll. Introducing Academy by Zoho Payroll Why did we build Academy? Payroll

• Recent Topics

• Deluge UI Updates

  Are there any updates planned for the Deluge UI in Zoho Desk? It feels quite dated and lack-lustre after you've spent some time in the CRM Deluge UI.

• Zia Agents - Follow Ups

  It would be nice to have Zia Agents do follow ups. A lot of times agents are trying to schedule things with users and they say "can we set your printer up tomorrow?" and the user never says anything. A way to have a personalized reminder to the user automatically

• Hide Agents name in Ticket Responses in "My Area"

  We were able to hide the agents name in the emails, however, the customer is able to see which agent has responded to a ticket in the thread of emails by going into their Help Center thread. Is there any way we can hide that information?

• Option to Automatically Update Extensions

  Hello Zoho Desk Team, We recently received an email notifying us about an extension update that must be done manually. We’d like to request a feature that allows extensions to be updated automatically without requiring manual intervention. This would

• Copy / Duplicate Workflow

  I have workflows setup that are very similar to each other. We have a monitoring system watching servers, and all notifications - no matter what client it is about - will come from a  noreply@ address which is not very helpful in having it auto assigned to the right account. I have setup a workflow that will change the contact name of the ticket (currently it would say noreply@) to the correct customer which is based on the subject line, as that mentions which server the alert it is about. I need

• Embed Report with Auto Height

  Hello Developers, When we embed report within Page, we are getting one awesome feature to adjust the report height. "Auto" and "Custom' height. This "Auto" option works well when we have no records. But I want to embed report based on some conditions

• Zoho Payroll: Product Updates - August 2025

  This month’s updates to Zoho Payroll bring enhanced efficiency and smarter features, simplifying payroll management for users in India, UAE, KSA, and US. Read on to explore how these updates can streamline your workflow. Filter Pay Runs by Type (India,

• Numerical Rating for Interviewer Assessments

  Introducing Numerical Rating, a powerful new addition to interviewer assessments that brings precision and flexibility to candidate evaluations. ✅ What is Numerical Rating? Numerical Rating lets interviewers assign a score for each question in the assessment,

• Choosing a portal option and the "Unified customer portal"?

  I am trialling Zoho to replace various existing systems, one of which is a customer portal. Our portal allows clients to add and edit bookings, complete forms, manage their subscriptions and edit some CRM info. I am trying to understand how I might best

• User Tips: Adding Multiple Products (Package) to a Quote v2.0 (with Client Script)

  This solution is an improvement on the original idea which used deluge. My solution was posted in the comments are: https://help.zoho.com/portal/en/community/topic/adding-multiple-products-package-to-a-quote The updated version uses client script instead

• Are downloadable product available in Zoho Commerce

  Hi all. We're considering switching to Zoho Commerce for our shop, but we sell software and remote services. Is there a features for downloadable products? I can't find any information about this. Thank you very much Alice

• Need Faster Help? Try Live Chat Support

  Hello there, We understand that sometimes, whether you’re facing an issue, exploring a feature, or need quick clarification, sending an email and waiting for a response just doesn’t cut it. You need answers, and you need them now. That’s exactly why we

• Custom image for each contact using merge tag

  Hi, I'm wondering if it's possible to set up an email campaign to display a different image for each contact using a custom field for the image url. I tried inserting custom html: <img src='$[UD:APP_IMAGE_URL||]$'/> but the editor seemed to reject this and did not actually add anything to the email template. Has anyone got any ideas? cheers, Jeremy

• Comment Reactions like a Thumbs Up

  Can we please have the ability to emoji react on comments or at the very least, thumbs a comment up? Literally every other project management system out there can support this and it is very much needed to just acknowledge a comment instead of completely

• Zoho Mail Search Engine Sucks

  Hello There! I really like all the features of Zoho Mail and I believe is way better than Gmail except for the Search Function. I believe Zoho Mail has a very poor search function, if you misspelled a word in the search box, Zoho Mail won't display any

• Allow Subtasks and Task Lists to have their own Layout

  I'd like to have the ability for subtasks and task lists to have their own layout.  A subtask for us doesn't require all the fields that a parent task has.  The subtask seems cluttered with all the extra fields. Within a project Task List had different purposes.  I'd like the task layout to be different for some task lists.

• How to update Customers in Zoho Books through Zoho Flow?

  Updating customers in Zoho Flow using a "update customer" action is deleting contact persons in Zoho Books.

• Conect chat of salesiq with zoho cliq

  Is there any way to answer from zoho cliq  the chat of salesiq initiated by customers?

• How to transfer credit between customers?

  Hi All, We have a slightly odd situation. It happens that we have two separate customers that are related to each other personally. One customer has an amount of credit, and would like to use that credit to pay the *other* customers invoice. How would

• Zoho Books Reports: Basic report with total items sold and Cost of goods sold

  How can books show a report with Item Name || Qty Sold || Total Revenue || Total Cost of Goods Sold || Margin I need to factor in also invoices that have been credited where customers returned good. This seems like such a basic report, I'm sure I'm missing

• The amount entered is more than the balance due for the selected bills."

  Hi Team i am trying to record payments for vendors using API and getting this error in response as { "code": 28011, "message": "The amount entered is more than the balance due for the selected bills." } JSON is prepared according to Documentation and

• VBA handling named ranges

  In VBA I'm able to work with a single cell named range. E.g. Set Jr = Range ("Year").Value. Also other options are working fine, like Range("Year").Address shows $L$3. However a named range refering to multiple cells is not working for me. Eg. tbl_Test

• Kaizen #176 - Optimizing the Use of Record ID Variables in Zoho CRM Queries

  Hello everyone! Welcome to another week of Kaizen! Since the release of Queries, we have covered Handling Query Variables in Zoho CRM, Serialization and Schema Management, and Leveraging the 'crmAPIResponse' object in Queries in previous posts. Today,

• Unbilled Items Report?

  Hello! Is there any way to display a list of items that remain unbilled, without creating an invoice for each customer to see if the unbilled items box is displayed? ;-) Ben

• Consolidation of Multi currency

  Would like to discuss on the possibility of consolidating the ZOHO companies

• Landed Cost Allocation / Custom Duty manual data entry

  My client is an import business. They must manually enter the duty for each item with landed cost allocation in Bill. This is because customs duties cannot be allocated based on Quantity, Value, Weight, and Dimensions. Manual data entry is highly time-consuming

• Territories Just Don't Work

  I have been on chat and screenshare support for the past 3 days and am getting no resolution so hopefully, someone here can help me. I am the Super Admin of my organization. We publish books globally. I want to break down the books into territories so

• Negative Opening Balance

  How can I add Negative Opening balance - meaning a credit balance to a Customer or a debit balance to a vendor? If I go thru Sales-->Customers, and if the opening balance is Rs. 1000 (credit balance), it does not allow me to enter a "minus" sign or mention

• Single-Line Invoicing from Sales Order Despite Multiple SKUs Shipped

  We deal mostly with Government Tenders And Lets say we got a tender that needs 125 XYZ Laptops Then we found 95 Laptops with a different SKUs and 30 Laptops with different SKUs We talk with the IT department of the government company and they approve

• 📣📣 Zoho Bookings Schedulathon 2025 is here!

  Hey Zoho Bookings fam, We're excited to invite you to our first-ever hackathon: Yes, Zoho Bookings Schedulathon 2025 is live now. This is a virtual event and you can participate anywhere from the world. Businesses should be able to set up meetings from

• I want to send out a new newsletter each month

  Without rebuilding a whole journey is there a way to create a new newsletter that is sent to an existing journey monthly?

• Reinstalling Workdrive Truesync client

  Hi, I attempted to update to the beta version of TrueSync, but it was unstable and kept crashing, so I need to revert to the stable version. How do I properly reinstall TrueSync on a Windows PC? I couldn't install the 3.15.x version directly over the

• Evaluating Creator; yesterday fine; today connection times out

  Yesterday I spent hours creating a new app, and it worked fine. Today I cannot access creator.zoho.com. Is this common? I'm in the evaluation mode, but I'm thinking I'm going to keep looking. It worked from my home computer, and now I'm checking it from my work computer. My work computer always works just fine, so I shouldn't htink there would be special settings or anything. If there are, how to find out what they could be? Using Chrome on Windows XP The error I get is: The webpage at https://creator.zoho.com

• Pivot Chart seems to show "old" data - how do I make it update?

  I wonder how to make a Pivot Chart "update" its data contents. Here is the background: I need to report a subset of data that is so complicated that it is easier to make a calculation and put the result in a "reporting form", and then display the data from that form.  So, I get data from the "original form" GRANTS, make some calculations and put the result in the "reporting form" PERIOD.  Now I can watch the result in a list called LIST, which works fine. The list LIST shows that form PERIOD contains

• Upcoming Changes to LinkedIn Parsing in Resume Extractor

  Starting 31 July 2025, the Zoho Recruit Resume Extractor will no longer support direct parsing of candidate data from LinkedIn profiles. Why Is This Change Needed? In accordance with LinkedIn’s platform policies, extracting profile data through browser

• how to create view in leads module to that will show all leads + converted leads?

  is it possible to make custom view that combine all leads + converted leads? how to do that

• Deal Stage component/widget/whatever it is... event

  Deal Stages I am trying to access the event and value of this component. I can do it by changing the Stage field but users can also change a Deal Stage via this component and I need to be able to capture both values. Clicking on 'Verbal' for instance,

• Reply and react to comments

  Hi everyone! We're excited to bring to you a couple of new features that'll make your sprint process simpler. A cloud application brings with it an array of social media features that can be efficiently used in your organizational setup. As an agile scrum

• Announcing Early Access to "Zoho CRM for Everyone" — A new and exciting update to Zoho CRM

  Zoho CRM For Everyone is now officially available to all customers, and the Early Access Program has come to a close. We want to extend our sincere thanks to everyone who participated in the program. Your valuable feedback played a key role in shaping

• Avalara Sales Tax integration - AVATAX

  Just wondering if anyone else is having troubles with this integration?  Seems as though Avalara changed their billing process, unbeknownst to Zoho, and now ALL transactions are counted by Avalara, not just transactions in a taxable jurisdiction.  This caused a huge price adjustment billed to us by Avalara within a month of us signing up.  And Avalara is not cheap to begin with! Avalara has been great in waiving that increase, but there seems to be no fix.  Zoho is aware of the problem, but slow

• Next Page