Comment organiser des réunions à distance efficaces ?

Comment organiser des réunions à distance efficaces ?




"Vous m'entendez ?", "Veuillez couper votre micro", "Vous êtes en mute". Ces phrases font partie de notre quotidien depuis que nous avons commencé à travailler à distance. Le National Bureau of Economic Research a constaté que le nombre de réunions a augmenté de 12,9 % après que la pandémie. Cela s'est traduit par une heure de travail supplémentaire, ce qui nui à l'équilibre entre vie professionnelle et privée et, dans certains cas, a entraîné une baisse des niveaux de productivité et un épuisement des employés.

Voici donc 5 conseils pour dynamiser vos réunions : 

1. Accordez toute votre attention à vos collègues
Dans un environnement de travail hybride, il est souvent difficile de se concentrer. Nous attendons notre tour pour activer le son et poser nos questions, et lorsque les autres commencent à présenter leurs sujets, nous finissons par ne plus y prêter attention. Imaginez ce même scénario dans une conversation en tête-à-tête. Que ressentiriez-vous si on ne vous écoute même pas ? C'est pourquoi dans une réunion en ligne, veillez à établir un contact visuel approprié, à hocher la tête en signe d'accord et, si vous n'êtes pas d'accord avec ce qui a été présenté, exprimez-le consciencieusement.

2. Arrivez à l'heure
Commencez-vous les réunions à l'heure ? Ou bien avez-vous l'habitude d'attendre que les gens se joignent à vous avant de commencer ? Dans le cas d'une réunion en face à face, il serait gênant d'entrer dans la salle en retard. Mais pour une réunion en ligne, il est fréquent qu'une réunion commence en décalé, car vous attendez que les participants entrent et règlent leurs micros et leurs caméras. Cela ajoute à un sentiment de désorganisation, encourageant ceux qui sont à l'heure à se désengager pour terminer des tâches dans d'autres onglets pendant que les gens entrent dans l'appel.

3. Évitez le multitâche
Il est toujours tentant de consulter vos réseaux sociaux lorsqu'on participe passivement à une réunion ou de se concentrer sur d'autres tâches. Lorsque les gens commencent à remarquer que tout le monde n'est pas concentré sur la conversation, de plus en plus de personnes se désintéressent. 
Une récente étude de Microsoft révèle que le multitâche est six fois plus fréquent dans les réunions vidéo de plus de 80 minutes que dans celles de moins de 20 minutes, et cela nous amène au point suivant.

4. Faites court et simple
Les réunions courtes de dix minutes peuvent être très efficaces, notamment pour résoudre des problèmes critiques. La meilleure façon d'aborder ces réunions est de commencer par énoncer le problème tout de suite afin que le brainstorming puisse commencer. Vous pouvez même informer tout le monde du problème à l'avance dans un e-mail ou un message de groupe afin que les gens puissent venir avec leurs idées. Vous pourrez ensuite passer les dix minutes à discuter activement de la bonne solution.

5. N'invitez pas tout le monde
Les employés passent environ 35 % de leur temps quotidien en réunion. Il est impératif que les responsables organisent des réunions brèves et productives en ne faisant participer que les membres qui contribueront de manière essentielle. Trop de réunions peuvent distraire les employés au travail. Veillez à ce qu'un employé ne doive pas passer plus de 10 % de ses heures de travail hebdomadaires en réunion. 




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