Document management doesn’t end at signing. It extends to how long you retain agreements—and how securely you dispose of them.
With the document retention option in Zoho Sign, you can define structured, policy-driven timelines for managing completed documents. This eliminates manual clean-ups and ensures you only hold onto sensitive data for as long as necessary.
With this feature, you can:
Automatically move completed, recalled, and declined documents to Trash after a defined period.
Configure a second retention window before permanent deletion.
Restore documents during the interim retention phase.
Enforce organization-wide retention policies from a single admin setting.
This approach helps your business:
Stay aligned with compliance regulations (including global privacy regulations like GDPR).
Improve data governance and audit readiness.
Lower security risks from retaining outdated agreements.
By automating retention at the organization level, your team gains tighter control over document data, without adding operational complexity.