Credit Management: #4 Credits on Unused Period
Recall a familiar situation. You sign up for a monthly gym membership. You pay the subscription fee upfront, get motivated, and show up consistently for the first week. Then, suddenly, you get caught up in work deadlines, travel plans, or a dip in motivation.
You walk to the front desk and ask, "Can you pause my membership for a week?"
The gym staff happily pauses your access, but what payment have you already made for the rest of the month? Gone.
When you return, you continue from where you left off, minus the days you didn't turn up. You don't complain out loud, but deep inside, you know that value quietly slipped away.
This is surprisingly common across subscription businesses. Customers pause subscriptions for obvious reasons such as travel, budget constraints, seasonal usage, or simply not having enough time to use the service. But the hard reality is that customers take short breaks, but their payments don't.
Many subscription systems today pause access, but not the billing value. Customers lose the amount they paid for but never used. They may not complain immediately, but they quietly remember the experience the next time renewal arrives. This tiny friction can snowball into churn. When the customer feels value is wasted, they hesitate to return, downgrade instead of renewing, or may even cancel early before the actual renewal cycle.
Introducing Pause Period Credits
Pause Period Credits solves this experience gap with fairness built into every pause. Instead of forfeiting unused value, customers receive a credit note reflecting the prorated portion of the billing cycle they didn't use. When the subscription resumes, the credit is applied automatically as a discount or offset. This makes the pause feel fair, transparent and respectful.
Challenges in Manual Credit Calculation
Although the idea of pausing subscriptions and offering credits sounds simple, executing it is complex. Businesses need to accurately prorate the unused value, issue credit notes that reflect the exact service gap, and adjust the billing date without breaking the cycle. The complexity increases when pauses are backdated or extended across the renewal period, as even a small discrepancy can ripple into a larger accounting mismatch.
When these calculations are handled manually, errors and inconsistencies become almost inevitable. Disputes over missed dates or incorrect credits can easily arise, leading to unnecessary back-and-forth communication. The result? Delays in resolution, dissatisfied customers, and operational strain for the finance team.
How it works in Zoho Billing
Zoho Billing efficiently simplifies pause-related credits. When a subscription is paused, the system automatically calculates the unused portion of the cycle. However, the credit note is not generated immediately. It will be created when the subscription is resumed.
Depending on how the subscription resumes, the credit is applied accordingly.
- Out-of-Term Resume: If the customer resumes the subscription after the current billing cycle, a new invoice is generated, and the credit note is automatically applied.
- In-Term Resume: If the customer resumes within the same billing period, the credit note is created but applied only on the next invoice, provided "Redeem Credits" is enabled.
This ensures fairness and flexibility while keeping every billing event traceable and accurate.
Note: For businesses wanting to predict credit adjustment before the resume date, Zoho Billing shows exactly how much credit will be generated for a given pause period before resumption when you provide the resume date while pausing the subscription.The entire process is transparent and consistent, and there is no guesswork.
Pause Period Credits work differently for different frequencies. Here are some scenarios for your understanding,
Scenarios:
Imagine a monthly subscription,
A customer subscribes to a service priced at $300 for a period from June 1st to June 30th. On June 10th, they pause their subscription and resume it on June 15th, leaving five days unused.
For this subscription,
Item | Value |
Subscription Amount | $300 |
Amount Per Day ($300/30) | $10 |
Paused Days | 5 Days |
Credit Amount (5x$10) | $50 |
In this case, Zoho Billing will calculate $50 as credits. The credit note will be generated automatically when the subscription resumes. It will only be applied to the next invoice post-generation.
For Yearly Subscription,
Customer A subscribes to a plan priced at $3500 for 365 days. After five months of active usage, the subscription is paused for two months (precisely 60 days).
For this subscription,
Item | Value |
Subscription Amount | $2000 |
Amount Per Day ($3500/365) | $9.58 |
Paused Days | 60 Days |
Credit Amount (60x$9.58) | $570 |
Upon subscription resumption, a credit note of $570 will be automatically generated and applied to the customer's account.
In a different scenario,
Consider a subscription from 1st June to 30th June, priced at $300. The customer paused the subscription on 15th June and resumed it on 5th July.
For this subscription,
Item | Value |
Subscription Amount | $300 |
Cost per Day ($300/30) | $10 |
Unused paid days (15th to 30th) | 16 days |
Credit Amount (16x$10) | $160 |
When the subscription resumes, a credit note of $160 is generated automatically. Since this is an out-of-term resumption, a new invoice is created for the resumed period, and the credit note is immediately applied to that invoice.
What Pause Period Credit Brings In
Instead of treating pauses as lost value, they become a value-preserving retention tool for businesses. With this credit model, offering credits for the unused period builds trust with customers, and they feel covered. For businesses, it makes the billing transparent, and the revenue becomes more predictable.
Today's subscription economy is crowded. Customers compare experiences down to the most minor details. If pausing feels like losing money, cancellation becomes easier. If the pressure value is paused, returning becomes natural.
Pause Period Credit transform a pause from a quiet pain point into a moment of trust building.
Here's another situation that every business encounters. What if a customer doesn't pause, but decides to cancel instead? What happens to the remaining value then?
Should it turn into a credit or a refund?
In the next post, we will venture into the Advanced Refund Policy. Topic Participants
Hari | Zoho Billing
Sticky Posts
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Dear customers, We're happy to bring you the September edition of our #CommunityDigest! Keep track of your subscription KPIs right from your smartphone: Last month, we enhanced our Android mobile app to help our customers get daily updates on their business health. We got to know from a lot of customers that this has made their job much more easier because they no longer have to keep a reminder to manually check on the previous day's revenue or activations. If you have not downloaded it yet, here'sCommunity Learning Series | Digest #4 - August 2020
Dear customers, We hope you're staying safe and healthy. I'm happy to bring you the fourth edition of our #CommunityDigest with some brand-new updates from us. 1. Daily Business Updates (for Android users) The Zoho Subscriptions Android app has got a cool new update: You can now get a push notification to your smartphone that lets you know how many activations and cancellations have taken place, and what's the net revenue for the previous day. The best part is, you can tell the app when exactly youCommunity Learning Series | Digest #3 - July 2020
Dear customers, We hope you're staying safe and healthy. We're glad to bring you the July edition of our #CommunityDigest. New community members can view our previous newsletters here. This time, we have two major updates and three interesting topics for you: 1. Zoho Subscriptions Developer Community Since the inception of Zoho Subscriptions, our team believed that the recurring billing platform we provide should be able to offer an extensive API library that empowers businesses to automate mostIntroducing: Community Learning Series | Digest #1 - May 2020
Dear customers, We hope you are staying safe and healthy. Helping businesses manage their customer subscriptions more efficiently has always been, and always will be, our goal at Zoho Subscriptions. We strongly believe this is possible if we grow together as a community and share what we know with each other. To nurture this shared learning experience, here is our brand-new Community Learning Series! Welcome to the first edition of our digest! Each edition of our community digest includes guides
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