We are
happy to announce the release of one of the most awaited features
in Zoho Sheet. You can now lock the cells that you wish to keep
secure. Once you are done with editing cells, you can lock them
so that they won't be modified anymore. We believe that this
feature will be a great addition to our existing set of
collaboration features and is intended to improve your
collaboration experience. You can access this new feature Lock
from Data tab.
Apart from being able to lock
individual cell ranges, you can also lock rows and columns or even
entire sheets to keep them from being modified making them immune to edits.
You
can lock them to specific collaborators depending upon the level of
access that you wish to provide to that collaborator. Cell ranges
and sheets can also be locked at group and organizational levels if
your document requires collaboration with a larger group. It is even
possible to lock specific cells for public documents shared with
Read/Write access.
Lock Cells
offer you the ability to allow only specific collaborators to edit
cell ranges and sheets that you want. Another feature of Zoho
Sheet, Audit Trail, lets you verify
the edit history of a particular cell range or actions done over a
sheet. Combined together, these features offer you a fine-grained
control over the document letting you manage all the edits made in
the document and knowing which collaborator made what change.
In the scenario
illustrated, a travel expense spreadsheet is shared. It consists
of various expenses incurred during the trip and is shared with
members who undertook the trip. Using the Lock feature, you can
provide access to a member only to his or her relevant cell ranges
to be edited. You can restrict access to specific cell ranges like
the expenses of other members and the total amount from
collaborators whom you would prefer not edit those ranges. The
columns pertaining to a specific collaborator can be edited only
by him or her.
You can
manage your lock settings from "Manage Lock
Settings" menu available in the Data Tab. You can use
this menu to control all the locked ranges and sheets and change
settings to your collaborators according to your needs. The
specific cell ranges and their permissions can be controlled and
modified for various collaborators using Manage Lock Settings.
You can also choose to highlight the cells or sheets that have been
locked to get a visual assessment of locked cell ranges and sheets
using Highlight Locks option.
This feature will be helpful to know which cell ranges have been
locked to other collaborators as well in a spreadsheet. You can also
click the Lock icon present in the corner of the cell range while
using this feature to identify the collaborators for whom that range
has been locked.
We hope
this new feature will help you collaborate better and keep your cell
ranges secure.
Do write
to us at support@zohosheet.com to let us know your feedback. We
hope that you can collaborate and work better using our new feature.
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