Audit Trail and New Version History in Zoho Sheet

Audit Trail and New Version History in Zoho Sheet

Two new features related to collaboration have recently been added to Zoho Sheet.
New Version History:
We have revamped our Version History to provide you better insights as to what changes have gone into each version and who has made those changes. This gains importance when you share your spreadsheets with your co-workers and work in a collaborative environment.



The new Version History, which is accessible from File menu as well as the Review tab, opens up a pane on the right side that displays the versions/revisions of the spreadsheet with the most recent ones on the top. You can see the timestamp when it was created as well as the users who had contributed to that version. Clicking on a version will load that version of the spreadsheet with the changes automatically highlighted with colored lines at the top of the modified cell. Each collaborator on the spreadsheet is given a color and the changes are highlighted in that color. You can also view the list of changes made in a particular version by clicking the 'Changelog' link beside the selected version on the right side pane. The screenshot inserted below should be self-explanatory. Click on the image to view it in its original size.



We maintain the recent 100 auto-versions as well as all versions that have been created manually (using File > Create Version). With this release, you can also Name a Version that was automatically created. This will be helpful when you want to refer to it at a later date. And versions that have been created or named manually will not be deleted automatically. They will be maintained unless you explicitly delete that version or delete that spreadsheet itself.

Audit Trail:
The new ' Audit Trail' functionality lets you view and review the changes that have gone into the spreadsheet. Using Audit Trail, you can view the last 1000 edits that has been done on the spreadsheet. You can see what has been changed, when and by whom. 'Audit Trail' is available under the 'Review' tab. Each edit in the listing links to the affected range in the corresponding version. Clicking on it will take you to the corresponding range in that version of the spreadsheet.  You can even filter the edits by User or by Date on which it was done or by Worksheet / Range, giving you more control over your spreadsheet. 

Below is a screenshot of Audit Trail. Click on the image to view it in its actual size.



We hope these new additions are useful to you, especially if you are collaborating with your co-workers.
Next, we will also bring in email notifications ( optional)  when a collaborator modifies your spreadsheet.

We also added couple of other features: Tab Colors and New Symbol of Indian Rupee
.

Do try out these new features and share your feedback with us.

    Access your files securely from anywhere

        Zoho Developer Community




                                  Zoho Desk Resources

                                  • Desk Community Learning Series


                                  • Digest


                                  • Functions


                                  • Meetups


                                  • Kbase


                                  • Resources


                                  • Glossary


                                  • Desk Marketplace


                                  • MVP Corner


                                  • Word of the Day



                                      Zoho Marketing Automation
                                              • Sticky Posts

                                              • Slicers are now available in Zoho Sheet—filter your data interactively

                                                At Zoho Sheet, we diligently track user requests and feedback. In line with this, based on extensive user requests, we've integrated Slicers to pivot tables and are delighted to announce its release. Slicers are interactive visual filters that have add,
                                              • Check out the new Checkbox in Zoho Sheet

                                                Checkbox, the simple GUI widget that lets you choose between two mutually exclusive options i.e Yes or No, is now in Zoho Sheet. Having made it across the web, Checkbox is familiar but is still elusive to most spreadsheet software. Special developer ribbons, macros and all other complexities to add a checkbox to a spreadsheet? Not in Zoho Sheet. How to add Checkbox to Zoho Sheet? Adding a Checkbox in Zoho Sheet is simple. Select a cell/range and choose "Checkbox" in "Input Controls" under the Format
                                              • Format and analyze spreadsheet data with Zoho Sheet's Table

                                                While a spreadsheet helps you compile data for easy analysis, formatting helps make your data more comprehensible. We are happy to announce the release of Table, a crucial tool for improving data formatting in Zoho Sheet. More than a formatting tool,
                                              • Introducing Data Bars: Graphically represent changes in data within the cells

                                                Conditional formatting has helped millions of spreadsheet users analyze and highlight their data more efficiently. In addition to the classic rules, color scales, and icon sets available in Zoho Sheet, you can now apply Data Bars, a convenient method
                                              • Zia in Zoho Sheet now makes suggestions on conditional formats, picklists, and checkboxes

                                                Zia, Zoho's popular AI assistant, has been helping users succeed across Zoho applications since inception. In Zoho Sheet, Zia helps users efficiently build reports and analyze data with recommendations about data cleaning, charts, and pivot table. Also,


                                              Manage your brands on social media



                                                    Zoho TeamInbox Resources

                                                      Zoho DataPrep Resources



                                                        Zoho CRM Plus Resources

                                                          Zoho Books Resources


                                                            Zoho Subscriptions Resources

                                                              Zoho Projects Resources


                                                                Zoho Sprints Resources


                                                                  Qntrl Resources


                                                                    Zoho Creator Resources



                                                                        Zoho Campaigns Resources


                                                                          Zoho CRM Resources

                                                                          • CRM Community Learning Series

                                                                            CRM Community Learning Series


                                                                          • Kaizen

                                                                            Kaizen

                                                                          • Functions

                                                                            Functions

                                                                          • Meetups

                                                                            Meetups

                                                                          • Kbase

                                                                            Kbase

                                                                          • Resources

                                                                            Resources

                                                                          • Digest

                                                                            Digest

                                                                          • CRM Marketplace

                                                                            CRM Marketplace

                                                                          • MVP Corner

                                                                            MVP Corner





                                                                              Design. Discuss. Deliver.

                                                                              Create visually engaging stories with Zoho Show.

                                                                              Get Started Now