We’re excited to roll out two new enhancements in Zoho Recruit, Subscription Information and Storage Management — designed to give admins complete visibility into subscription details, feature limits, and storage consumption — all from one place inside Setup.

What's New

 1. Subscription Information   

A dedicated section to view and manage your organization’s subscription details, feature limits, and usage in one glance. Refer to our help documentation to know more 

How to Access  

Go to Setup → Users and Control → Subscriptions

1. View your current plan (edition, billing cycle, renewal date, support level).
   
2. Check user and employee limits with a clear used vs. available indicator.
   
3. Monitor feature usage under one-time and daily limits.
   
4. Upgrade limits or renew your plan directly when needed.
   
5. Each limit is displayed with intuitive bars and usage data, helping you keep your account optimized and compliant with your plan’s capacity. 

 2. Storage Management   

How to Access  

1. File Storage – For attachments, documents, and templates
   
2. Record Storage – For records created across all modules
   

File Storage   

1. View total storage (default + complimentary + purchased).
   
2. Check space used vs. available.
   
3. Track storage by module (Candidates, Jobs, Applications, Offers, Emails, Notes, etc.) or by user.
   

1. Enterprise: 1 GB per user
   
2. Professional: 512 MB per user
   
3. Standard: 256 MB per user
   
   
   

 Record Storage   

1. View total records used vs. available.
   
2. See a module-wise breakdown of record usage.
   
3. Identify and clear Recycle Bin items to free up space.
   

1. Free: 5,000 records
   
2. Standard: 100,000 records
   
3. Professional: 500,000 records
   
4. Enterprise: Unlimited 
   
   
   

Why this matters

1. Proactively monitor storage usage
   
2. Identify high-usage modules or users
   
3. Purchase or allocate additional storage with ease
   

Pro Tip:

1. Before purchasing additional space, try clearing out Recycle Bin records,  it’s a quick way to reclaim storage instantly.
   
2. When sending bulk/mass emails to candidates, if the email body and attachments are frequently reused (for example, an onboarding email sent to multiple candidates), it’s more efficient to create an email template and add the required attachments to it. Using this template for mass emails helps reduce storage usage and avoids uploading the same attachments repeatedly.

Need Help?